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Creating & Posting a Survey Link

Surveys can also be made available using a link in SacCT, a website, or listserv. This way it is not necessary to know all the emails of all the participants. The downside is that by providing a link which can be shared, it creates the possibility of participants taking a survey multiple times.

Creating a web link for a survey only works for “Password based” surveys. Passwords must be unique to the survey system, which means that other survey creators may already be using them.

To get started creating a survey and a link for it:

  1. Once you login to Class Climate, click (or create) a folder to use for the new survey.
  2. Once you've clicked on a folder, click the button “Create new Survey.”
  3. Select a questionnaire you wish to use questions from, and then click the “continue” button.
  4. Type a Name, select “Password-based”, and type a password. Then click “Finish
  5. Your new survey will be visible in your survey list, then click its title.
  6. The Survey Details menu will appear, then click “Send password via email to participantscreat new survey, password based
  7. In the next window you can type who you want the link sent to. Put your own e-mail as the recipient, and click “submit
  8. A window will pop open (if you get a notification about a pop-up, please allow). Since you are just e-mailing yourself to get the link, click “send e-mail.”
  9. Within a minute or so, check your e-mail and you now have the link. Notice how the password you had originally typed is now at the end of the link. 

    sample email with link

Although there several uses for web links, we’ll only cover how to post the link in SacCT:

Menu in SacCT to create a weblink
  1. Once you are in a SacCT course, click the “content” are in the left-menu.
  2. Then you can move your mouse over the “Build Content” category, and select “Web Link
  3. Enter the name you want students to see for the link. Then for the URL, open your e-mail again and copy the line from "http://" through your password. Go back to SacCT, and paste that information in the URL field. Add any other optional settings if you wish, then click “submit
  4. When your survey is done you can either hide, or delete the link in SacCT.
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Scheduling Events

Scheduling a survey allows you to specify a future date / time when the survey will be e-mailed to recipients, automated reminders sent, and when to close the survey. This feature is only possible withPSWD” based surveys, in other words you should have the participants’ e-mails to use.

survey details menu for a P S W D surveyAfter having a created a survey that uses PSWD, click the survey’s title to go into its Survey Details. Under the Actions category select “Scheduled Tasks.”

Once you can access the “Schedule Tasks” menu, it can be a little tricky (image attached).

The scheduling menu may take a moment to figure out. Each aspect must be “Activated.”

 

To start, click “Activate” initially available to you. All gray-items will become white and editable.

Sample of the scheduling menu. Remember to customize each item avialable to your needs.Make sure to edit all options available to you, especially the subject and message that will be e-mailed to the recipients. Please make sure to keep the entire line which has DIRECT_ONLINE_LINK, this will become the student's unique link to take the survey. For recipient e-mails, you only need to press "space" or "enter" to separate them. After editing any available options to your needs, please click the “Save” button.

When the specified time comes, the system will e-mail PSWD messages to your participants. Please note: clicking “Run Now” will immediately e-mail all participants listed.

Reminders: Once you’ve edited the everything, click the “Edit” button under “2. Online Survey Reminder”. You can then “Activate” the reminder settings, and all menu items will become editable. Edit anything as needed, and click “Save.” Please note: clicking "run now" will send reminder emails out immediately.

Finish Survey (Closing): Next if you wish to limit submissions, click “Edit” under “3. Finish Survey”, then “Activate.” Edit anything as needed, and click “Save.” Please note: clicking “Run Now” will immediately make the survey unavailable.

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Change Question Type

It is possible to change the type of question after creating it. For example if you wish to change a scaled question to an open ended question. Click the question to edit it (you may need to click a 2nd time if it isn’t already the current question).

menu to click back

The Question Wizard window will open, and then click the “Back” button.

You can now choose the question type you wish. After selecting the new question type, click the “next” button, then click the “next” button again to go to the new question type options.

Customize any options as necessary, or if not click the “Apply Button”

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Check Which E-mails Were Sent

To check which emails have been sent surveys or reminders, a listing is available in the left-menu by clicking “Deliveries.”

Under System Information, the Delivers link is available.Although this listing indicates which e-mails were sent, it isn’t a guarantee that they were received. Much like when sending an e-mail that bounces because of an incorrect address, this list only indicates attempts to send but doesn’t indicate whether they bounced.

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Combining Results from Multiple Surveys

(for a group of courses or sections, etc.)

  1. Log into Class Climate: http://www.csus.edu/surveys. Click the Survey Creator Login button to log in.
  2. Once logged in, click Folders on the left. Then click Create new Folder (a button). You can name the folder anything. For example, if creating reports for summary reports, you might call the folder "Summary Reports".
  3. Click on the new folder to go into it.
  4. At the top, in the "Create reports" section, choose the menu option called Any Compilation (from the menu labeled "Summarized Reports").
  5. Click Next.
  6. In the "Subunit" box (left, top), choose your department [or college]. For "Survey Period", choose the current semester (or semester that you'd like data from). For "Course Type", select all of them by clicking once on the first course type, holding the shift key down, and clicking the last course type on the list. For "Questionnaire", choose the survey for your department.
  7. In the "5. Course(s)" box, select more than one course/section by holding down the Control key (or Command key on the Mac) while you click on each section to include. For example, if you would like to create a summary report for all History 100 courses that were taught, go through the list of courses in the "Courses" box and select just the History 100 courses.
  8. In the "Description" box on the right, type in a report name (example: "history100-summary-report-sp12"). Check the box next to "Include answers to open questions", if you would like to include student comments.
  9. Click Verify.
  10. On the next screen, type in a new name in the "Compilation name" box, if you wish, then click Create.
  11. On the next screen, you'll see your newly-created report (this is the screen where all of your reports will be available from, as you create them). To access the report, look in the second-to-last column, labeled "Report". There's an HTML version and a PDF version. Click on the one that suits you the best.
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Comparing Multiple Reports

Results of two reports can be compared using a profile line. If you had previously created a combined report (using results from several surveys), you can also create profile line that compares 1 of those individual survey to that of the overall combined report. This tutorial works whether the two reports are individual surveys, or come from combined surveys.

  1. Click the title of a survey
    Start by selecting a survey. Click the title under the "Name" column"
    showing report list, with 1 row highlighted
  2. Use the "Profile Line"
    Once inside the survey details, click the “Profile” drop-down menu, and select any survey or compilation-report. On the following screen click “Request”.
    Profile line dropdown menu
  3. Pop-Up PDF Report
    Upon clicking “Request” a pop-up window will allow you to download or open the PDF report.
    Profile line sample

 

 

 

 

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