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Surveys can also be made available using a link in SacCT, a website, or listserv. This way it is not necessary to know all the emails of all the participants. The downside is that by providing a link which can be shared, it creates the possibility of participants taking a survey multiple times.
Creating a web link for a survey only works for “Password based” surveys. Passwords must be unique to the survey system, which means that other survey creators may already be using them.
To get started creating a survey and a link for it:
Although there several uses for web links, we’ll only cover how to post the link in SacCT:
Scheduling a survey allows you to specify a future date / time when the survey will be e-mailed to recipients, automated reminders sent, and when to close the survey. This feature is only possible with “PSWD” based surveys, in other words you should have the participants’ e-mails to use.
After having a created a survey that uses PSWD, click the survey’s title to go into its Survey Details. Under the Actions category select “Scheduled Tasks.”
Once you can access the “Schedule Tasks” menu, it can be a little tricky (image attached).
The scheduling menu may take a moment to figure out. Each aspect must be “Activated.”
To start, click “Activate” initially available to you. All gray-items will become white and editable.
Make sure to edit all options available to you, especially the subject and message that will be e-mailed to the recipients. Please make sure to keep the entire line which has DIRECT_ONLINE_LINK, this will become the student's unique link to take the survey. For recipient e-mails, you only need to press "space" or "enter" to separate them. After editing any available options to your needs, please click the “Save” button.
When the specified time comes, the system will e-mail PSWD messages to your participants. Please note: clicking “Run Now” will immediately e-mail all participants listed.
Reminders: Once you’ve edited the everything, click the “Edit” button under “2. Online Survey Reminder”. You can then “Activate” the reminder settings, and all menu items will become editable. Edit anything as needed, and click “Save.” Please note: clicking "run now" will send reminder emails out immediately.
Finish Survey (Closing): Next if you wish to limit submissions, click “Edit” under “3. Finish Survey”, then “Activate.” Edit anything as needed, and click “Save.” Please note: clicking “Run Now” will immediately make the survey unavailable.
It is possible to change the type of question after creating it. For example if you wish to change a scaled question to an open ended question. Click the question to edit it (you may need to click a 2nd time if it isn’t already the current question).
The Question Wizard window will open, and then click the “Back” button.
You can now choose the question type you wish. After selecting the new question type, click the “next” button, then click the “next” button again to go to the new question type options.
Customize any options as necessary, or if not click the “Apply Button”
To check which emails have been sent surveys or reminders, a listing is available in the left-menu by clicking “Deliveries.”
Although this listing indicates which e-mails were sent, it isn’t a guarantee that they were received. Much like when sending an e-mail that bounces because of an incorrect address, this list only indicates attempts to send but doesn’t indicate whether they bounced.
(for a group of courses or sections, etc.)
Results of two reports can be compared using a profile line. If you had previously created a combined report (using results from several surveys), you can also create profile line that compares 1 of those individual survey to that of the overall combined report. This tutorial works whether the two reports are individual surveys, or come from combined surveys.