TRAVEL AUTHORIZATION AND EXPENSES
This policy governs the authorization and reimbursement of expenses for travel by California State University, Sacramento employees and students on official University business. The policy will apply to all University travel regardless of fund.
Responsibilities
It is the responsibility of administrators and department chairs that have been delegated the authority to approve travel to insure that the travel is for official University business. They are to sign the travel claim and insure required documentation has been submitted. In addition, any administrator or department chair authorizing a student to travel by air must obtain a signed waiver, which includes a statement of the risks involved, from the student prior to the trip. The Department is responsible for maintaining a copy of the signed waiver.
The Accounts Payable Office or authorized departments are responsible for the review and payment of travel claims submitted. They will insure all claims submitted for reimbursement are appropriately documented, approved, and adhere to the policy.
Scope
This policy applies to all California State University, Sacramento employees and students authorized to travel on official business.
The use of auxiliary organization funds is governed by the policies of the relevant governing board.
Procedures
Travel Reimbursement Guidelines and Procedures
Mandatory Student Air Travel Waiver
Waivers for Students Participating in the Student Academic Development ProgramAcademically Related Activities Student Travel Fund
Approved by Alexander Gonzalez on October 2, 2008
