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 University Policy Manual
 California State University, Sacramento
Policy Title: Cash Management Policy
Policy Administrator: Vice President of Administration/CFO
Authority:
ICSUAM Policies 3101.02, 3102.01, 3102.02, 3102.03, 3102.04, 3102.05, and 3102.10
Effective Date:
February 20, 2014
Updated:
December 19, 2013
Index Cross-References:
Sacramento State Credit Card Acceptance Policy, Petty Cash Policy
Policy File Number:
ADM-0113

CASH MANAGEMENT POLICY


Policy Statement:

This policy establishes campus protocol and procedural guidelines for the handling of cash and cash equivalents, and the safeguarding of funds in accordance with University and ICSUAM Policies 3101.02, 3102.01, 3102.02, 3102.03, 3102.04, 3102.05, and 3102.10.

 
Who the Policy applies to:

This policy applies to all University Departments, Programs, and Administrative Offices that accept funds on behalf of the University. University employees who receive and handle cash and cash equivalents must follow appropriate safeguarding, accountability, reporting, and audit controls as stated in the cash handling policies and procedures.

Why the Policy is necessary:

Strong internal controls for cash collection are necessary to prevent the mishandling of University funds and are designated to safeguard and protect employees from inappropriate charges of mishandling funds by defining their responsibility in the cash handling process.


Responsibilities:

The University Bursar and Director of the Student Financial Services Center must approve official cashiering locations. The Assistant Director of the Student Financial Service Center and the University Cashier ensures that all locations are operating in accordance with University policies and procedures. The Information Security Officer and University Bursar are responsible for ensuring that University Departments and Auxiliary Organizations that accept credit cards comply with PCI (Payment Card Industry) Data Security Standards.

Cash Handling Procedures

Approved by Alexander Gonzalez, President

February 20, 2014