Sac State University Policy Manual
Campus Clery Geography Policy

Policy Administrator: Vice President for Administration/CFO & Vice President for Student Affairs
Authority: 20 USC 1092 (Clery Act)
Effective Date: September 28, 2015
Updated:
Index Cross-References: ADM-0142
Policy File Number: ADM-0141 & STU-0124

 CAMPUS CLERY GEOGRAPHY POLICY

Policy Statement:

Pursuant to the Jeanne Clery Disclosure of Campus Crime Policy and Campus Crime Statistics Act (20 USC 1092) (“Clery Act”), the University must identify the geographic territories in or on which the occurrence of Clery Act crimes will trigger responsibilities under the Clery Act.  These include: (1) buildings and property that are part of the University campus, (2) public property within or immediately adjacent to and accessible from the campus, and (3) the University’s non-campus buildings or property (collectively referred to as “Clery Act Geography”). The definitions for these geographic categories are Clery Act specific and are the same for every institution regardless of its physical size or configuration.

The University’s non-campus Clery Act Geography includes (1) any building or property owned or controlled by an officially recognized student organization; or (2) any building or property owned or controlled by an institution that is used in direct support of, or in relation to, the institution’s educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the institution.

The University uses the following definitions for purposes of determining whether non-campus locations fall within the University’s Clery Act Geography:

Controls” is a rental, lease or some other type of written agreement (including an informal one, such as a letter or an e-mail) for a building or property, or a portion of a building or property.

“Frequently used by students”  means circumstances in which students:  (1) stay overnight for more than seven (7) continuous nights; or (2) repeat trips to a location which the University or recognized student group owns or controls part of the location (such as a hotel or living space), three (3) or more times with in a consecutive three year period.

Why the Policy is necessary:

To establish a clear definition of Clery Act Geography to be followed in assessing whether the occurrence of a Clery Act crime in or on a location triggers University obligations under the Clery Act.

In addition, the Clery Compliance Committee is being established to promote campus compliance with the Jeanne Clery disclosure of Campus Security Policy and Campus Crime Statistics Act [20 USC § 1092(f)] (Clery Act).

Responsibilities:

The Clery Compliance Committee will review and update the University’s Clery Act Geography as necessary in consultation with athletics, campus police, student organizations and leadership, and through review of relevant campus records.

Procedures:

Clery Compliance Committee Charge

Approved by President Robert S. Nelsen
September 28, 2015