Sac State University Policy Manual
Policy Title: Missing Residential Student Notification Policy

Policy Administrator: Vice President for Administration/CFO & Vice President for Student Affairs
Authority: Code of Federal Regulations 34 C.F.R. 668.46(h); 20 USC 1092 (Clery Act)
Effective Date: August 29, 2016
Updated: August 2016
Index Cross-References: Timely Warning Policy, Campus Clery Geography Policy, University Police Department Missing Persons Policy, Housing and Residential Life’s Missing Persons Protocol
Policy File Number: ADM-0180

MISSING RESIDENTIAL STUDENT NOTIFICATION POLICY

Policy Statement:
This policy provides guidelines and procedures for the notification of contacts of Sacramento State Residence Hall Students who have been reported missing.

If anyone becomes aware that a student is missing they can contact the Sacramento State Police Department, Executive Director of Housing and Residential Life, other Housing personnel, the Vice President of Student Affairs, Student Affairs personnel, and/or any other law enforcement agency.

This policy is in compliance with 34 C.F.R. 668.46(h) missing student notification policies and procedures.

Who the policy applies to:
This policy applies to all members of the Sacramento State Police Department, all members of the Housing and Residential Life staff and residents, all members of Student Affairs, the Sacramento Police Department or any other law enforcement agency. In addition, this policy applies to all students, faculty, staff and anyone who becomes aware of a student that is missing.

Why the policy is necessary:
This policy is in compliance with the Jeanne Clery Disclosure of Campus Crime Policy and Campus Crime Statistics Act (20 USC 1092) (“Clery Act”) and provides guidance and structure for gathering missing persons contact information, acknowledging when a residential hall student is missing and procedures for notification.

Sacramento State values the safety of all students, faculty, staff and visitors and is proactive in maintaining a safe and secure campus. This policy not only complies with federal and state mandates, but also acts as a reminder that the safety of residence life students is a priority.

Responsibilities:
It is the responsibility of the Housing and Residential Life administration and staff to ensure that all prospective and residential hall students are aware of this policy and residential hall procedures for the missing residential student notification. The staff is responsible for providing every student living in University housing the opportunity and means to identify an individual to be contacted in the event that a student becomes or is reported missing. This is in addition to any emergency contact information provided during the student resident registration process. Every resident will be notified of the Missing Student Notification procedure to be implemented if they are reported missing.

Procedures:
Missing Residential Student Notification

 

Approved by President Robert S. Nelsen
August 29, 2016