Sac State University Policy Manual
Policy Title: Facility Access and Security

Policy Administrator: Vice President for Administration/CFO & Vice President for Student Affairs
Authority: 20 USC 1092 (Clery Act)
Effective Date: July 17, 2016
Updated:
Index Cross-References: Lodging and Camping on Campus Policy
Policy File Number: ADM-0181

FACILITY ACCESS AND SECURITY

Policy Statement:
Pursuant to the Jeanne Clery Disclosure of Campus Crime Policy and Campus Crime Statistics Act (20 USC 1092) (“Clery Act”), the University is required to establish policies and procedures to ensure that facilities are secured and in good condition to limit access when facilities are not being utilized.

This policy provides guidelines and procedures for ensuring that campus facilities and grounds are safe and secure and available to campus community members and guests as needed.

Who the policy is applies to:
This policy applies to all members of the campus community as well as the general public that utilize campus facilities and grounds.

Why the policy is necessary:
This policy is in compliance with the Jeanne Clery Disclosure of Campus Crime Policy and Campus Crime Statistics Act (20 USC 1092) (“Clery Act”) and provides guidance for ensuring that campus facilities and grounds are safe, secure, and used for their intended purpose. The policy is also intended to protect individuals and property and provide a safe environment for educational purposes.

Responsibilities:
Custodial Services and Community Service Specialists are responsible for the unlocking of buildings on a daily basis for scheduled classes and other approved activities. After buildings are locked, only employees with offices, security personnel and personnel with maintenance responsibilities have access to buildings. Facilities Services maintains University buildings and grounds with concern for security and safety. Campus facilities and grounds are inspected on a regular basis to ensure that broken windows, locks and repairs are made in an expeditious manner.

The residential community is patrolled cooperatively by the University Police Department and Residential Life personnel, which includes Residential Life Advisors and Coordinators.

Procedures:
It is the practice of the University that all buildings be opened prior to the beginning of the business day and locked nightly after the conclusion of the last scheduled event. Space Management provides a daily schedule to Facilities Services; buildings are locked based on that schedule.

Access to University Housing Buildings is limited to Residents, their guests and selected staff. The University’s Residential Hall policy requires that exterior doors be locked at all times, including holidays and semester breaks. All residents are issued a key fob for personal access to exterior doors, interior areas and restroom facilities. All guests must be accompanied by residents or staff.

Approved by President Robert S. Nelsen
July 17, 2016