BUSINESS RELATED HOSPITALITY EXPENSES
This policy governs the use of University funds for the purpose of business related hospitality. The policy applies to activities that promote the University to the public and the provision of hospitality in connection with official University business. The purchase of items and use of services must be consistent with the mission and fiduciary responsibilities of the University.
Responsibilities
Those administrators and department chairs that can approve the use of University funds for the purchase of commodities and services are also delegated the authority to approve the payment for and reimbursement of business related expenses. It is their responsibility to insure the expenses serve a clear University business related purpose, have followed appropriate University or auxiliary purchasing policy, and the employee who made the purchase or is being reimbursed derived no personal benefit.
Accounts Payable is responsible for reviewing business related hospitality expense transactions to insure all are appropriately documented and approved. Additionally, Auditing Services will periodically evaluate this activity to determine if transactions are qualified and charged to appropriate funding sources.
Scope
This policy applies to any university business related hospitality activity that uses General Operating Funds, Special Funds, or Auxiliary Organization Funds to purchase items or services for said activity.
The use of auxiliary organization funds is governed by the policies of the relevant governing board.
Procedures
Guidelines for the use of university funds for the payment of university business related hospitality activities are located at: http://www.csus.edu/acpy/Bus_Hosp_Exp_Policy.pdf
University’s Procurement and Contract Services Policy Manual
Approved by Alexander Gonzalez
10/02/08
