Sac State University Policy Manual

Associate/Assistant Deans and Librarians, Selection of

Policy Administrator: Vice President for Human Resources
Authority:
Effective Date: July 9, 1997
Updated:
Index Cross-References:
Policy File Number: UMA01000.htm

POLICY FOR THE SELECTION OF ASSOCIATE/ASSISTANT DEANS/LIBRARIANS

All policies and procedures in this document shall follow affirmative action and equal opportunity requirements.  

1.  Each School* shall have a written job description for each position of 
     Associate/Assistant Dean/Librarian.  When a vacancy occurs, or a new position is 
     created, a job description for the position shall be reviewed or developed by the 
     School as necessary. The job description shall be reviewed by the Provost and Vice
     President for Academic Affairs.  

2.  Each School shall have a policy for the selection of Associate/Assistant 
     Deans/Librarians. This policy shall be approved by the Dean or University Librarian 
     in consultation with the Provost and Vice President for Academic Affairs.  

3.  Each School shall develop regular procedures for establishing a search/selection 
     committee for vacancies.  These procedures shall be approved by the Dean or 
     University Librarian in consultation with the Provost and Vice President for 
     Academic Affairs. 

4.  A decision as to the extent of the search shall be made by the Dean or University 
     Librarian in accordance with School policy and after consultation with the Provost
     and Vice President for Academic Affairs.  

5.  In accordance with affirmative action guidelines, the search/selection committee 
     shall screen applications and select candidates to be interviewed.  Top ranked 
     candidates will be interviewed by the search committee, the Dean or University 
     Librarian, and the Provost and Vice President for Academic Affairs.  The Equal
     Opportunity/Affirmative Action Officer will be involved at appropriate points 
     throughout the search process to advise the screening committee and to review its 
     work in order to ensure compliance with applicable laws and guidelines.  

6.  The search/selection committee shall submit, unranked, the names of not fewer 
     than two (2) nominees and discuss with the Dean or University Librarian the 
     strengths and weaknesses of each of the candidates.  The Dean or University 
     Librarian will make his/her recommendation to the Provost and Vice President for 
     Academic Affairs.  All offers of appointment shall be made by the President.  

7.  Pending the search for and appointment of a new Associate/Assistant 
     Dean/Librarian, the Dean or University Librarian, in consultation with the Equal 
     Opportunity/Affirmative Action Officer and the Provost and Vice President for 
     Academic Affairs, may appoint on an interim basis an acting Associate/Assistant
     Dean/Librarian if it is deemed necessary for efficient operations.  Whenever 
     possible, an ad hoc search committee shall be appointed for this purpose. 

8.  If the Dean or University Librarian and the Provost and Vice President for Academic 
     Affairs, in consultation, agree that none of the candidates recommended by the 
     selection committee are acceptable, or if the selection committee determines that 
     no applicants are qualified, the Dean or University Librarian and the Provost and 
     Vice President for Academic Affairs may decide to extend the search.  In such an 
     instance, the Dean or University Librarian may make an acting appointment for the 
     period of up to one (1) year while the search process is continued.  

9.  Areas of policy not covered by this document are left to the individual School policy 
     for determination.  School policy relating to searches is to be consistent with this 
     document and with other University and system policy.  
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*In all references, "School" includes the University Library.