Sac State University Policy Manual

Reference Checks, Degrees and Certificates Verification, and Driver's Licenses Verification Policy

Policy Administrator: Vice President for Human Resources
Authority:
Effective Date: July 1, 2005
Updated:
Index Cross-References:
Policy File Number: UMR14900.htm

 

REFERENCE CHECKS, DEGREES AND CERTIFICATES VERIFICATION,

AND DRIVER'S LICENSES VERIFICATION POLICY

It is the policy of Sacramento State that reference checks for job applicants will be completed before a recommendation is made for an appointment. Verification of highest degree earned and possession of required licenses or certificates must be completed before a job offer is extended.

The following set of procedures govern implementation of this policy and were effective July 1, 2005.

Reference Checks

Hiring committees are responsible for completing reference checks before an applicant is recommended for an appointment. The manager of the unit conducting the search is responsible for monitoring the completion of reference checks. The process summary form is used to document verification of the completion of reference checks. You can find the process summary form under “Equal Opportunity/Affirmative Action” at: http://www.csus.edu/hr/forms.stm#Equal

Degrees and Certificates

Faculty and Staff: Departments are responsible for verification of highest degree earned, status of completion of the terminal degree (if faculty and if ABD), and possession of required certificates or licenses (except for a valid state driver’s license) before a staff or faculty applicant is offered an appointment. The program center administrator (or management designee) is responsible for monitoring completion of this verification process.

MPP: The Vice President signing the appointment letter is responsible for verification of highest degree and required certificates or licenses for MPP appointments. The process summary form is used to document that verification of degrees and certificates or licenses has been completed.

Driver’s Licenses

Vacancy announcements and/or job descriptions for faculty, staff, and management will reflect if driving is an essential function of the job. We suggest language such as: “driving a vehicle is required for this position” as a duty or responsibility. Vacancy announcements would then list “possession and maintenance of a valid state driver’s license and a safe driving record” as requirements for the job. This requirement of maintenance of a safe record will be automatically monitored by the University via periodic updates from the Department of Motor Vehicles once an individual becomes an employee.

Where driving is an essential function of the job, employment offers will be conditional upon verification of the possession of a valid United States state’s driver’s license and a safe driving record. This verification will be completed as part of a background check conducted by the Office of Human Resources.