Sac State University Policy Manual

Official Documents, Definition of

Policy Administrator: Vice President for Student Affairs
Effective Date:
October 16, 2003
Index Cross-References:
Policy File Number: STU-0115




Official documents are those issued by the institution possessing the original data supporting the summarized information on the document. Documents and data sent via secure electronic transmission may be considered official documents.  Unofficial copies are photocopies, faxes, printed documents from websites, or other copies that do not have the institution’s official seal or signature.

Official copies of documents (including, but not limited to academic transcripts) are required for admission and evaluation toward degree progress, and all such documents must be signed and sealed by authorized officials of the originating institution.  Once a student matriculates and enrolls at California State University, Sacramento all documents become the property of California State University, Sacramento and cannot be returned to the student.


Approved by Alexander Gonzalez, President

October 2, 2008