ART EXHIBIT AND GALLERY PROGRAM
Adopted: March 1978, Revised October 1990
Updated: December 13, 2001

GENERAL STATEMENT:
The University Union Gallery displays short-term exhibits and is open to, and utilized by, all members of the campus community. Exhibits that are unusual and/or different than other exhibits presented on campus (and which would otherwise be unavailable) are displayed for the benefit of the campus community. Faculty, departmental, and alumni work as well as that of local, regional, national, and international artists are all be a part of the program. Traveling, departmental, and Union Association exhibits are also being presented. Persons wishing to contribute or recommend shows, exhibits or displays are encouraged to contact the University Union Program Office.

Student Gallery Attendants are employed to provide supervision and security as well as a positive environment for all persons who visit the Gallery. Certain guidelines and regulations have been established to ensure that the proper attitude, appearance, and atmosphere are presented to each customer who uses the Gallery.

POLICIES:
Criteria For Accepting a Show For Display

All shows, displays and works must be reviewed in advance of showing and deemed appropriate for exhibit in the Gallery. Shows are only be accepted for display with the prior review and approval of the University Union Program Advisor, or designee of the Program Advisor. Exhibits are not to be shown simply on behalf of the artist or to serve the producer’s individual interest; however, any recommended artist will be given equal consideration towards being a part of the Union’s exhibit schedule.

Eight to ten different exhibits are scheduled over the course of the academic year. Running time for each exhibit ranges from two to four weeks. General criteria for acceptance include:

1. Works have "art" as a basic premise. They must be considered as creative, professional, and artistic in nature. 2. Variety and diversity in developing an on-going program:   A. Wide scope of mediums:   1) Two-dimensional (oils, watercolor, acrylic, photo, mixed, innovative, etc. 2) Three-dimensional (sculpture/creations from a variety of materials). 3) Unusual/unique (i.e. carousel horses, wearing apparel, etc. which have an artistic basis). B. Broad cross-section of cultural/ethnic origins (African American, Chicano/Latino, Asian, Native American, International, gender, etc.) C. Different sources for exhibits: Local and regional artists, national traveling exhibits (Smithsonian, etc.), artist cooperatives/groups, CSUS alumni, etc.

Whether or not a specific show, or proposal for a show, meet these general criteria is determined by the Program Advisor responsible for the visual arts program of the University Union.

STUDENT ART DISPLAYS:
Recognizing that the University provides a gallery for student shows as an academically related function and since they also provide a main campus gallery to serve the educational mission of the University, the Union will avoid conflict and duplication of programs with these facilities and exhibits. The exhibit areas of the Union are not be utilized to provide academic space solely for the purpose of graduate or undergraduate course work requirements.

As part of the University Union Art Gallery Program, the Coffee House on the first floor will serve as a display area for student artwork. Thus, visitors to the room are not only able to enjoy food and drink, but they are also able to view wall-mounted or railing-hung art exhibits. This space is to host eight to ten exhibits per year with the exhibits changing over at approximately the same time as the Gallery on the second floor.

Exhibits in this area serve as a means of decorating the dining room while at the same time exposing up-and-coming artists in the campus community. Emphasis is placed on exhibiting a diverse selection of styles, mediums, and subject matter. The criteria for accepting shows in the University Union Coffee House is the same as that of the Gallery, with the exception being that this space is specifically for the work of current CSUS students. Any decisions made regarding shows in this space will be done so by the Program Advisor responsible for exhibits in the University Union. The Coffee House will, on occasion, serve as a satellite exhibit space for work relating to a show in the University Union Gallery.

GUIDELINES AND PROCEDURES:
An Employee Manual has been developed that outlines the procedures, guidelines, and job responsibilities for the student desk attendants at the Gallery. In addition to a copy of the manual being located at the desk, each employee will sign off that they have read the manual and have been given training in the various aspects of the Employee Manual. The Program Services Supervisor is responsible for continually updating the information in the Employee Manual and informing each student desk attendant in a timely manner. Failure to consistently adhere to the requirements outlined within the Employee Manual may result in termination.

Subjects contained within the Employee Manual for the Gallery may include, but not limited to:

Attendance Shift Schedule Changes Appearance Customer Service General Observation Fire Alarms Releasing Personal Information Soliciting in Building Opening & Closing Procedures Cleaning & Maintenance Procedures

Lost and Found Food and Drink Visitors/Phone Calls Studying Special Projects Bomb Threats Emergency Procedures Desk Responsibilities Daily Tally Sheets

REVENUE FROM THE SALES OF ART:
Many of the works displayed in the University Union Gallery are available for sale.

1. The University Union receives a 15% commission on any such sale. 2. Exclusively the University Union Program Advisor responsible for the Gallery handles such sales transactions. 3. When a customer wishes to make a purchase, they do so at any point during the term of the show. The Program Advisor provides the purchaser with a receipt. 4. The artist is notified (if possible) within 48 hours of the time of the sale. 5. The full amount is deposited into the appropriate Gallery revenue account at the ASI Business Office. A receipt is issued to the Program Advisor to be kept with the Gallery records. Noted by the Program Advisor on the receipt is the date of purchase, total purchase price, title of the piece, and the artist’s name. 6. After the exhibit comes to a close, the artist is given a check for 85% of the purchase price. The check is requisitioned out of the same revenue account into which the purchase check was deposited. After the artist is paid, the revenue account reflects a 15% commission from the sale of the work. 7. The purchaser only takes possession of the piece after the exhibit has come to a close.

NOTE: RELATED POLICIES

Student Purchase Award Show Permanent Art Collection