INVOICE HANDLING PROCEDURE
Adopted: June, 1975
Updated: May 9, 2002, March 5, 2008

GENERAL STATEMENT
Utilize appropriate financial procedures to ensure consistent and effective control of invoices as a part of the University
Union Operation of CSUS Inc. procurement policy.

GUIDELINES AND PROCEDURES
Register Invoices In
  Send invoice to "ordered by" person on purchase order.

"Ordered By"
  1. Verify prices from purchase order.

2. Verify correct delivery and conditions of purchase order are met.

3. Initial invoice okay for payment.

4. Mark purchase order number on invoice.

5. Send to Director.

Executive Director
  Okay for payment.

Executive Director's Administrative Support person
  1. Register day of invoice sent to Business Office for payment.

2. Mark invoice number and date approved for payment on purchase order "receiving copy."

3. Send invoices to Business Office for payment, 2 copies minimum. If more than 2 invoice copies, attach last copy to purchase order and mark with date sent for payment and purchase order number.