| 1. Travel is
usually warranted when personal contact by the faculty or staff member
is the most economical method of conducting official state business. 2. Attendance at conferences and meetings is limited to persons immediately concerned with the topics to be discussed or the business to be transacted. 3. The most economical method of transportation must be selected in terms of direct expense to the State and the individual's time away from the job. Provided the mode of transportation selected does not conflict with the needs of the campus, the employee may use a more expensive form of transportation and be reimbursed at the amount required for a less expensive form of transportation. 4. By approving the travel expense claim, the approving authority certifies that the expenses are reasonable and necessary to conduct official University Union business. |
Reimbursement of travel expense incurred by University Union officers
or employees, or CSUS employees, or students, or others
conducting University Union business shall be comparable to the reimbursement
normally provided by CSUS for it’s employees.
A lesser or partial rate reimbursement may be justified
as an exception when group rates on group travel allows for lesser
actual costs to be incurred, when individuals at their own discretion
claim lesser reimbursement, when participation is at the individual's
option at preagreed rates, or when participation in University Union
programs is offered and accepted within announced specific allocations
for program participant travel expense.
All reimbursements of travel expenses through University
Union funds shall require documentation and evidence comparable to
that for CSU employees, shall require prior approvals as to University
Union benefit by department manager and by the director, and documented
post-approval of expenses and reimbursement, also by the department
manager and the director.
GUIDELINES AND PROCEDURES
All travel must be approved in advance in order for expenses to
be claimed for travel involving University Union business. Reimbursements
shall be in accordance with University policy.
Using CSU Chancellor's Office rates, actual and necessary
expenses will be paid for approved travel involving official University
Union business. Submit travel expense claims to the University Union
upon return from the trip. At the end of the fiscal year, all travel
expenses must be claimed for June 30 or earlier.