October 19, 2001

Present: Chiquita Aries, Juanita Ruiz, Stephen Lentz, Thomas Matlock, Tom McKinley, Lori Wisheropp, Elizabeth O’Brien, Rolley Robbins, Evelyn Owens, Elena Larson, Lee Wright ,Mike Wimple, Phyllis Donovan, Nancy Beers, Lillie Jones, Peggy Allen, Lauriee Heflin

12:15 Meeting commenced
Order of Business -

1. Announcements: Thomas Matlock called for announcements. The Foundation was asking that the United Way forms be turned-in. We were informed that Gary McFarland (of the Library) was retiring and an old-fashion Ice Cream Social would be held in his honor.
   
   
2. Approval of Minutes: The minutes from the 10/2 meeting were discussed. The revised minutes were agreed upon. The following suggestions were made with regard to note taking and the reporting of the minutes: tape the meeting, limit the minute's information, and add the names of the attendees. It was suggested that Thomas Matlock name (acknowledge) the person who has the floor and that attendees should be more courteous when others are speaking by reserving their comments until recognized to speak. Nancy Beers moved that minutes be approved and Juanita Ruiz second the motion for approval.
   
   
3. Amendment to Article V-Section 1 of the USA By-Laws: Thomas Matlock wants the article amended to revert to meet the third Tuesday and various activity committee business should be reserved to committee-specific meetings only. There may be a need for activity committees to meet more often in order to update other committee members, report on activities. Elena agreed but mentioned that at times within the year the meeting dates were too spread out and that more information from the committee representatives would be better. Phyllis Donovan said activity committee representatives should share their information at member meetings. She mentioned that instead of meeting every three weeks, the President is permitted to call a special meeting for information purposes. Juanita Ruiz recommended that this item be added to the next meeting's agenda and Elizabeth second the motion. Stephen Lentz asked Thomas Matlock why he chose not to follow the by-laws. Thomas initially acted on published dates on the web to established meeting dates. If there was a need to meet to hold more general meetings, we will.
   
   
4. Teddy Bear Campaign: Thomas Matlock asked what else could we do to help those affected by the September 11th tragedies. He talked to President Gerth and Heather Fargo to seek their support and backing. Thomas gave Heather Fargo a list of the participants (UPS, ASI, and the City of Sacramento). Other possible participants were approached: Toys-R-Us (opted not to participate), KB Stores (no written response yet), Hard Rock Café will give a 20% discount to all CSUS ID card holders toward the purchase of teddy bears in the merchandise store), Dollar Store (donated 10 teddy bears but offered no discounts on purchases). The goal was to deliver 6500-7000 teddy bears for the affected families, with the left over bears to go to the California Highway Patrol's drive. Thomas said he gave names and telephone numbers of USA members to the Sacramento Bee, the Hornet, and that Ann Reed's Office incase of telephone calls for interviews, etc.
   
   Thomas noted that there would be no cardboard boxes donated for the drive, we create our own. Lillie Jones and Elena Larson asked about the locations of collection boxes, Thomas asked that they be placed where they can be monitored and not stolen. Phyllis suggested that collection boxes be placed in "collectors" offices and relocated to a central location for UPS to pick-up. Thomas noted that he would email copy of flyer to members to personalize the drop-off information for their locations.
   
   Lillie Jones asked how to get the students to participate without having them go out of their way. Lori Wisheropp said each representative should decide the best arrangements for security. Lee Wright asked how we get the teddy bears to Thomas after collection concluded. Thomas said that we would be informed later.
   
   
5. Halloween Contest: Peggy said that six people who volunteer for this committee. She thanked Juanita Ruiz for passing along her stuff and expertise. There were 12 contest entries. Nancy Beers came up with the voting ballet and each judge would have a score. The contest prize, a Rhino, was described and its decorative history given. Lori said each team will need a photographer and suggested that teams get digital cameras at UMS if their departments did not have one.
   
   
6. USA Newsletter: Lori Wisheropp and Stephen Lentz were the only attendees at this committee's first meeting. Stephen Lentz said that he would like to have something out on campus before January 2002. He talked to Repro, UPD, PA offices to eliminate possible problems. Lori said that Stephen Lentz offered to do the layout but an editor was needed. Elena said she would do editing.
   
   
7. Winter Social: Juanita Ruiz gave the date and location of the social as Friday, December 7th at the University Restaurant. The committee meeting is scheduled to be on October 26th, @12PM in the Foundation Conference Room.
   
   
8. United Way Campaign: Lori said the coordinator for this year's United Way Campaign would have liked to have had a page on the USA web site. However, since we it needed USA's approval before the school year started we were not able to participate. Lori asked for an ok for doing it next year. Thomas Matlock said he would email the name of next year's coordinator to her.
   
   
9. E-mail Announcements: Thomas asked if he was sending too emails to many, and if they were having problems opening his attachments. No one said no. In response to an email request from the CMS committee, he received and submitted 5 to 6 names (none specifically mentioned) and that designated members' names would be posted on the web once the selections was finalized. Tom McKinley will serve on the Alcohol Advisory Committee.
   
   
10. Miscellaneous: Lori asked if the minutes would be posted to the web before or after approval? She suggested that they be e-mailed to the representatives for approval prior to posting on the web.
    
    One department turned in $920 in sales of the USA Entertainment Coupon Book Sale.
    
    Elena moved to adjourn the meeting, Lee Wright second the motion. Meeting was adjourned.