November 14, 2000

Present: Peggy Allan, Tom McKinley, LaTina Gago, Juanita Ruiz, Vince Pantalone, Nichole Lynn, Jason Cataldo, Stephen Lentz, Thomas Matlock, Lee Wright, Elena Larson, Lori Wisheropp, Mike Wimple, Kimberly Owen, Dolores Lackey, Mary Bellefleur, Leigh Barber, Lillie, Jones, Evelyn Bradley-Owens, Elizabeth O'Brien.

Elizabeth reported that the new provost, Bernice Bass de Martinez, has made it very clear that everyone is welcome to the CUP meetings with prior release time from their supervisor. CUP is an advisory committee to the President, that advises on university issues. This school year the committee has been opened to allow two (2) staff instead of just one (1). Mike Wimple is on the Campus life Alumni Committee. Committee meetings, agenda and minutes are posted on the web, you can do a search with the word CUP.

An e-mail went out on Oct 25 for faculty to come to a YRO (Year Round Operations) meeting in the Senate, and it was a one day notice. An e-mail will go to staff for a meeting probably in the same manner.

Thomas reported on the Winter Social, flyers will go out to the reps to send out to their area. Some flyers will be printed to send to those staff who do not have e-mail.

Elizabeth reported that Sonja Lovine resigned from the Treasurer position. Elena asked if nominated staff might still be interested. Evelyn Bradley-Owens, past Treasurer, said she was willing to serve in this position until it is filled. It was discussed and Peggy made a motion for Evelyn to continue in the Treasurer position. Lori seconded the motion and the motion passed.

Elizabeth reported that her and Tom meet with Mario Ruiz in Facilities Management to get a computer designated for FM staff to use. They are looking to put a kiosk somewhere in the Union for Facilities Management staff to use. Elizabeth will keep us updated.

Steve and Elena have been meeting to look over our bylaws and constitution to bring it up to date and make suggestions for changes. Steve discussed the way we vote, some feel it should be by secret ballot, some feel e-mail is ok, so the board, Steve, and Elena will be meeting about these changes and other items. Elena discussed communication with new representative when they appointed to USA. We should have an initiation packet, how each representative communicates with their area they represent. The representative should know their area and key personnel to contact to cover their area. Also, is the number of representatives enough for that area. There was discussion on balloting and the process of voting. All committee elections should be consolidated to one single ballot and should be voted by secret ballot. Each person listed on the ballot should give a one sentence statement about their interest in the committee they would like to serve on.

Lori Wisheropp asked if the minutes are approved before they are posted to the web and Elizabeth said she would have Juanita send the minutes to her for approval through e-mail.

Meeting adjourned at 1:05 PM.

Respectfully submitted,
Juanita Ruiz