Business Hospitality Expenses

The University’s hospitality policy governs the manner and extent to which the University and its auxiliaries may provide hospitality at meetings, events and occasions that promote the University’s mission. Hospitality refers to the provision of meals or refreshments, entertainment, promotional items, gifts, awards and recognition to employees, students, donors, guests, visitors, volunteers and others.

The approving authority is responsible for determining whether a hospitality or gift expense is appropriate and compliant with policy and procedures, and for evaluating the importance of the event in terms of the costs that will be incurred, the benefits to be derived from such an expense, the availability of funds, and any alternatives that would be equally effective in accomplishing the desired objectives.