Websiteheader_mail.jpg

Sacramento State operates a full-service campus mail center, processing official University business mail and printed materials for departments and approved University programs. This includes intra-campus mail as well as mail for delivery to the U.S. Post Office. University Mail also offers USPS, UPS, and FedEx shipping services, as well as express mail. University Mail also provides list certification, inserting, tabbing and addressing services.

University Print & Mail work closely to provide you with a seamless process for distributing and mailing printed materials.

Help us expedite your mail!

Outgoing mail from departments that is improperly prepared causes delays in processing and various other issues. By following the guidelines below you will ensure the quickest possible processing time and expedited delivery of your mail to its final destination.

 


        

  U.S. Postal Rates                                                                     

First Class Letter 1oz $0.50 Priority - Local - Up to 1 lb. $7.35
Post Card $0.35 Express Mail $25.50
First Class Flat 1oz $1.00 Certified Mail $3.50
First Class Parcel 1-4oz $3.66 Return Receipt $2.80

 

 

 

 

 

 

  

Mail Guidelines 


 

Intra-Campus Mail

To prepare mail for on-campus delivery (intra-campus mail)

  • Only intra-campus manila or plain manila envelopes should be used for your intra-campus mail.
  • When possible, you should band it separately from outgoing First Class mail.
  • When using intra-campus envelopes, please remember to cross out the previous address and name.
  • If you use regular white envelopes for this mail, your intra-campus mail could be processed as regular mail and your department charged for postage.
  • When addressing intra-campus mail, the individual's name and campus mail stop are sufficient. You do not need to use the building, room number, or telephone extension when addressing intra-campus mail.

By following these guidelines, you ensure that your mail will experience the quickest possible processing time and expedited delivery to its final destination.

May I use a white envelope for on-campus (intra-campus) mail?
Use only manila colored envelopes when sending mail to campus mail stops. White envelopes go off-campus; manila envelopes stay on-campus (except large flats or clasp). This approach expedites sorting and speeds your mail on its way to the intended recipient. Mixing white business-size envelopes (#10) directed to on-campus addresses with your other out-going mail could result in the on-campus envelopes being metered with postage. Those postage fees will be charged to your department's budget. 

 Return


   

Postage Chargebacks

Postage is charged to each department through the use of its postage account number (speedchart).

University Mail is not responsible for monitoring individual use of account numbers. All valid speedcharts will be processed. 

Mail without a speedchart account numbers will be returned to the department. 

Postage account numbers (speedchart) must appear in the upper left-hand corner of all outgoing envelopes or packages as the last line of the return address.

Postage charges are reflected on the department's monthly Cost Recovery Report generated by IRT and located in the Financial Data Warehouse (FDW).

 

 Return


 

University Housing Services

Student mail should not be addressed to the general campus address. Each residence hall has a unique street address. If you are sending mail to a student in University Housing Services, please see the directory here for the correct address to use for your students' residence hall.

 Return


 

U.S. Postal Service Mail

The following is general information about the U.S. Postal Service mail. For information about specific mailings, consult the U.S. Postal Service online guide at www.usps.com or contact University Mail @ x86783). 
For more information on the classes of mail please click here.

 Return


 

Addressing For Success

 

Mail with the correct address and zip code saves time and money. 

Improperly addressed U.S. Mail is diverted for manual handling which is much slower and could be more costly.

 

The following is an outline of a well-addressed envelope that will ensure proper delivery. 

  • Capitalize each letter in the address area and eliminate all punctuation. Use the common address abbreviations and two-letter state codes.
  • Single space the address block. Put one or two spaces between the character groups, and at least two (but not more than five) spaces between the two-letter state code and the zip code.
  • City, state abbreviations and zip codemust be the last line of the address. Never include an "attention" line or other entries after the zip code.
  • Foreign Addresses- Foreign mailings should have the country name, printed in capital letters, as the only information on the bottom line. The postal delivery zone, if any, should also be included. Following is an outline of a well-addressed envelope that will ensure proper delivery. 

 

Example:

MR THOMAS CLARK
117 RUSSELL DRIVE
LONDON W1P6HQ
ENGLAND 

  • When using window envelopes, the address (and postal barcode if used) must be the only thing visible. Make sure the paper fits the envelope to prevent the address from shifting out of the window area. Try to keep ¼" clearance between the address and the window edge. Normal window placement is ½" from the bottom and 7/8" from the left. Window size is 1 1/8" x 4 1/2".
  • When addressing envelopes larger than regular letter-size envelopes (postal nomenclature: "flats", taller than 6 1/8"), always place the address lengthwise in the center of the envelope. If addressing your flat envelope in a vertical format, the address should appear in the top half of the envelope. It is best to use a white envelope for mail going off campus. Please do not attach or tape a letter envelope on the outside of a flat or package.
  • When addressing a letter or invitation size envelope, please do not put any text 5/8" from the bottom of the envelope.

 Return


 

U.S. Postal Service Size Standards

 

Post Cards:

Maximum Size: 6" x 4¼"
Minimum Size: 5" x 3½"
Minimum Thickness: .007

Letters:

Maximum Size: 11½" x 6 1/8"
Minimum Size: 5" x 3½"
Maximum Thickness: ¼"
Minimum Thickness: .007"

Flats (larger than letter size):

Maximum Size: 12" x 15"
Maximum Thickness: 3/4"

All postcards, letters, and flats not standard in size, will be charged a surcharge of 10¢ each, in addition to normal postage charges.

Priority and Parcel Post:

Maximum Size: 108" in length and girth combined
Maximum Weight: 70 lbs.

Folded Self Mailer
Length: Minimum of 5" - Maximum of 10.5"
Height: Minimum of 3.5" – Maximum of 6"
Thickness:  Minimum thickness of .007 in.
Weight: Maximum weight of 3 oz.

Please see the rules for folded self-mailers here

 Return



Other Delivery Services

Departments that require private parcel delivery, such as UPS or FedEx, should contact University Mail at (916) 278-6783 and request special instructions for the service.

 Return



Mail Supplies

University Mail provides limited supplies to campus departments, including Express Mail labels, and Express Mail envelopes. Please contact us at (916) 278-6783 as early as possible in the planning of your project.

 Return



Forwarding Mail

University Mail has no formal system for forwarding mail. If the individual is no longer with the University, only First Class and Priority Mail may be forwarded without payment of additional postage. Do not repackage mail for forwarding. Readdress it and write "forward" on it. Please make sure the mail is for the person, and not the position, before deciding to forward.

 Return


 

Contact Us

University Mail is located on the northwest corner of campus, in the Facilities Management building, across from Receiving.

Map of University Mail

 University Mail  
 Facilities Services Building
 Room 112
 Mail Stop: 6113

 Hours of Operation:
 Monday - Friday
 8:00am - 5:00pm

 Summer Hours:
 Monday - Friday
 7:30am - 4:00pm

 Contact University Mail:
 (916) 278-6198
 universitymail@csus.edu 

Return