Academically Related Activities (ARA)
Student Academic Development (SAD)

UPDATED: As of October 12, 2018: All funds in the ARA and SAD Grants have been allocated for this year.

Applications received will be placed on a waitlist if more funds become available.

Program Guidelines for the 2018-2019 Academic Year


To support activities that extend students’ educational experiences beyond the normal instructional environment. We encourage students from all academic disciplines to apply. ARA and SAD are for reimbursement only.


Must be an active student at Sacramento State during the semester when attending the conference to be eligible for grant funding. Students that have graduated prior to attending a conference are not eligible for funding.

Application Timeline:

Funds are distributed as applications are submitted on a first come, first served basis.  THERE IS NO GUARANTEE THAT FUNDS WILL BE AVAILABLE THROUGHOUT THE ACADEMIC YEAR. Students should apply for funds as soon as they know they will be attending the conference, and are encouraged to do so as early as possible to maximize the chance of funding.

NOTE: California Government Code Section 11139.8 prohibits the use of “state funds”, which include the ARA and SAD grants, for travel to the states listed on the CA state travel ban list.  ARA and SAD grants will, therefore, not be approved for travel to the following states:  Alabama, Kansas, Kentucky, Mississippi, North Carolina, South Dakota, Tennessee, and Texas.  (The complete list of affected states is maintained on the California State Attorney General’s website, ).  


  • Application - March 1, 2019 (students can still apply for conferences that go as late as May 1, 2019, but the application must be received by March 1, 2019)
  • Receipts and Final Statement - Two (2) weeks after date of event (see "Guidelines")


Group projects - Groups of students attending a conference together are NOT considered "group projects" and must submit individual applications.
Budget - Do NOT include the cost of food, textbooks, membership fees, clothing, etc. (broader list included in "Program Agreement" page).
Receipts - Receipts do NOT need to be turned in with application. However, failure to turn in receipts by deadline may result in a forfeit of awarded funds.
Award Process - All applicants will be notified via email with the status of grant funding. These are reimbursement grants and will only be awarded if original receipts are submitted.
Combined Booking - If you are using a travel agency or booking online, lodging and transportation must be listed separately.
Failure to List Item - Expenses not listed in the budget will NOT be reimbursed.

Amount Awarded:

ARA awards will not exceed $300 for in-state conferences and $500 for out-of-state conferences. SAD awards will not exceed $300.
Applicants are eligible for the maximum amount requested (within the parameters of the program guidelines) between the two grant programs.
Full funding is NOT a guarantee.
The Academic Affairs staff will place applicants into the appropriate program to maximize applicant's potential reimbursement amount.

Reimbursement Process:

  • All applicants will be notified by e-mail as soon as possible after these deadlines, usually within 6 weeks.
  • All receipts MUST HAVE YOUR NAME ON THE RECEIPT (if applicable) and must indicate the expense has been paid.
  • Special arrangements for reimbursement after the deadlines can be requested. Exceptions are not guaranteed.
  • Original receipts, boarding passes, name tags, copies of credit cards used, and final statement MUST be submitted to be reimbursed from the ARA grant.
  • If notified by the Academic Affairs staff, please complete a Vendor Data Form.
  • Grant reimbursement is subject to University policy and reimbursement guidelines.


If you have additional questions, contact the Office of Academic Affairs:
(916) 278-6331 or visit Sacramento Hall 230.