Master Calendar of Deadlines - 2018 to 2019

Fall semester due dates (July 02, 2018 - January 02, 2019)

TBD Call for Minor Capital Outlay Proposals 2019-2020 to Facilities Management. x86421
July 2, 2018
First day to submit requisitions through CFS for purchase, service, and travel orders for the 2018-2019 fiscal year. x87322
TBD Deadline for submission of 2018-2019 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
August 4, 2018
Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x82913
  • New or Subsequent "Full-time" 3 year temporary faculty appointments for Fall 2018 only or 2018-2019 academic year.
TBD Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on September 12, 2018 (Colleges to Academic Affairs). x86160
2 Weeks Prior to Registration Summer 2019 and Spring 2019 textbook and supply requisitions due at the Hornet Bookstore. X86445
2 Weeks Prior to Use Course Reserve Book List for Fall 2018 semester (Faculty to Library, User Services Department). x86708
September 7, 2018
Fall 2018 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). X87419
TBD Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, Tax Advantage Premium Plan, and Metlaw Legal Plan (Faculty and Staff to Office of Human Resources - Benefits Office for effective date: January 1, 2018). x86213
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 1, 2018. x86160
September 14, 2018
Fall 2018 Instructor Workload Report (Deans to Institutional Research). x87419
TBD Deadline for Course and Program Proposals for inclusion on the web list to be reviewed on October 10, 2018 (Colleges to Academic Affairs). x86160
September 28, 2018
Application deadline for Sabbatical Leaves that will be taken during 2019-2020 academic year (Faculty to Faculty Advancement). X82913
October 1, 2018 Deadline for faculty on Fall 2018 LWOP to indicate intention to return at beginning of Spring 2019 semester (Faculty to Department Chairs). X82913
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 22, 2018. x86160
TBD Last day for submission of Course Change Proposals for inclusion in the Spring 2019 Schedule of Classes on the web/CMS entry (all approval signatures must be present). x86160
TBD Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on November 14, 2017 (Colleges to Academic Affairs). X86160
TBD Last day to submit Minor Capital Outlay Proposals for 2019-2020 to Facilities Managment. x86421
First Day of Winter Intersession 2018 Registration Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Wintersession 2018, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted October 27, 2018 (Academic Affairs). x86160
2 Weeks Prior to Registration Winter Intersession 2019 and Spring 2019 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to sabrinap@csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information at www.hornetbookstore.com
First Day of Spring 2019 Registration Deadline to identify Spring 2019 instructional materials to facilitate timely access for students who need alternative formats and meet Accessible Technology Initiative requirements; direct questions to: academictechcenter@csus.edu
First Day of Spring 2019 Registration Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Spring 2019. To set up a captioning requests visit the Captioning Self-Service website (https://www.csus.edu/irt/tlc/captioning.html); direct questions to: academictechcenter@csus.edu.
TBD Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on December 12, 2018 (Colleges to Academic Affairs). x86160
December 3, 2018
Personnel Transaction Forms (PTFs) for the following actions (Deans to Faculty Advancement). x82913
  • Spring 2019 FERP faculty (appointment and separation);
  • Spring 2019 Leaves without Pay (LWOP) (appointment and separation);
  • Spring 2019 Sabbatical and Difference-in-pay (appointment and separation)
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted December 1, 2018. x86160
December 7, 2018
Last day to complete Fall 2019 schedule building process for review by the Office of the University Registrar, Academic Affairs and Space Management.

Spring semester due dates (January 02, 2019 - June 28, 2019)

2 Weeks Prior to Use Course Reserve Book List for Spring 2019 semester (Faculty to Library, User Services Department). x86708
TBD Deadline for submission of approved Program and Course Change Proposals for inclusion in the 2019-2020 catalog (Subcommittees to Academic Affairs). x86160
TBD Deadline for submission of Course Change Proposals for inclusion in the Fall 2019 Schedule of Classes on the web/CMS entry (Colleges to Academic Affairs). X86160
January 4, 2019
Faculty retention files 2018-2019 academic year due (Deans to Faculty Advancement). x82913
TBD Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on February 13, 2019 (Colleges to Academic Affairs). x86160
February, 1, 2019
Spring 2019 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x87419
February 8, 2019
Spring 2019 Instructor Workload Report (Colleges to Institutional Research). x87419
February 8, 2019
Faculty retention letters are mailed from Faculty Advancement. x82913
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 26, 2019. x86160
TBD Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on March 13, 2019 (Colleges to Academic Affairs). X86160
March 1, 2019
Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2019-2020 academic year due (Faculty to Human Resources - Benefits via Department Chairs and Deans effective Fall 2019) x86213
March 1, 209
Last day to submit hard copy requisitions for 2018-2019 renewal contracts as requested by Procurement (not service order renewals).
March 8, 2019
Campus Departments to verify validity of outstanding encumbrances (purchase orders) by reviewing the Enc (PO) column totals and details in the FDW Financial Reporting>Financial Summary As of Period Report OR Transaction Inquiry>Open PO Report. Work with Procurement to close any POs that are no longer valid. Note: This is an ongoing task all year, but critical at year end.
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 23, 2019. x86160
TBD Annual evaluations period begins for permanent and temporary staff. x85579
TBD Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on April 10, 2019 (Colleges to Academic Affairs). X86160
TBD Last day to submit Work Order Requests for current fiscal year to Facilities Management. x86421
March 29, 2019
Last day to submit organization changes that affect the Department Code(s) for implementaion in the new fiscal year (with effective date of July 1st).
March 29, 2019
Last day to submit, through CFS, requisitions for any purchase or service over $50,000 for the 2018-2019 fiscal year.
First Day of Fall 2019 Registration  Deadline to identify Fall 2019 instructional materials to facilitate timely access and meet Accessible Techonology Initiative requirement; direct questions to: academictechcenter@csus.edu
First Day of Fall 2019 Registration  Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Fall 2019. To set up a captioning requests visit the Captioning Self-Service website (https://www.csus.edu/irt/training) and; direct questions to: academictechcenter@csus.edu.
April 1, 2019 Deadline for faculty on LWOP for either 2018-2019 academic year or Spring 2019 to indicate intention to return at beginning of Fall 2019 semester (Faculty to Department Chairs). x82913
TBD Conflict of Interest Statements due to Human Resources. x86169
April 5, 2019
Faculty tenure and promotion files due (Deans to Faculty Advancement). x82913
2 Weeks Prior to Registration  Summer 2019 and Fall 2019 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to sabrinap@csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information at www.hornetbookstore.com
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 23, 2019. x86160
TBD Final deadline for Course and Program change proposals for inclusion on the web list this fiscal year to be reviewed on May 8, 2019 (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on the first list of 2019-2020 academic year.) x86160
TBD Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 20, 2019. x86160
May 10, 2019
Last day to submit orders through the Stockless Office Supply program for 2018-2019 fiscal year. Orders after this deadline will be billed in the 2019-2020 fiscal year. x87322
May 17, 2019
Last day for procurement credit card charges to be applied to the 2018-2019 fiscal year. Credit card charges not posted on May's statement and for the month of June will be billed in the 2019-2020 fiscal year.
May 17, 2019
Last day to submit approved Release Time Requests to Budget Office for credit in 2018-2019 fiscal year.
May 17, 2019 Faculty tenure and promotion letters are mailed from Faculty Advancement. x82913
May 24, 2019
Last day to submit Direct Payment Requests to Accounts Payable to ensure payment in 2018-2019.
May 31, 2019
Jobs submitted to Reprographics must be completed by this date to be billed to fiscal year 2018-2019. All jobs completed after this date will be billed to next fiscal year 2019-2020. x86198
May 31, 2019
Last day to incur 2018-2019 charges for postage.  x86783
TBD Last day to incur 2018-2019 charges for photocopy. x87878 
TBD Last day to incur 2018-2019 charges for OneCard.
TBD FINAL Chargebacks billed in 2017-2018 fiscal year due to IR&T from Service Providers for charges through May 2018 (please note - June 2018 will be billed in 2018-2019 fiscal year).
TBD Last day to submit 2018-2019 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2019. x86326
May 31, 2019
Last day to submit through CFS requisitions for all purchase orders and service orders up to $50,000.00 for the 2018-2019 fiscal year (including requests for payment in Advance-PIA). x87322
May 31, 2019
Last day to submit all travel requisitions to encumber funds in
2018/2019 for trips (with or without advances) ending on or before August 31, 2019. Reminder – travel ending by June 30th must be encumbered by this date. Submit by 4pm
TBD Last day to submit 5/01 - 5/19 Federal Work Study (FWS) attendance reports. Submit by 3:00 pm.
TBD Last Day to submit 5/01 - 5/31 student assistant reports. Submit by 3:00 pm.
June 1, 2019 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86326
  • Sabbaticals and Difference-in-pay for Fall 2019 and 2019-2020 academic year (appointment and separation);
  • Fall 2019 FERP faculty (appointment and separation);
  • New and reappointed Department Chairs;
  • Fall 2019 or 2019-2020 Leaves without pay (LWOP) (appointment and separation);
  • Faculty promotions effective Fall 2019
June 7, 2019
Last day for ProCard Statement (4/21-5/22) reconciliations and on-line adjustments. Send receipts to Procurement Office. Reconcile by 4:00 pm.
June 7, 2019
Last day to submit request for Cash Posting Order (CPO) reimbursement to Accounting Services for reimbursement from Chancellor's Office and/or other CSU Campuses. (e.g. travel reimbursements)
June 7, 2019
Last day to submit Petty Cash reimbursement to the Bursar's Office by 4:00 pm.
June 7, 2019
Last day, by 4:00 pm for ProCard Statement (4/21-5/22) with receipts to Procurement Office.
June 10, 2019
Last day to submit manual payroll adjustments/corrections for payroll occurring through May 31, 2019 to the Budget Office.
June 14, 2019
Last day to submit invoices, Travel Expense Claims, or other items requiring payment by June 30, 2019 to the Accounts Payable office. After this date all invoices must still be submitted as soon as possible for audit purposes. Direct Pay Requests and Travel Advance payments are on previous due dates above.
June 14, 2019 Last day for Program Center Contacts to submit budget transfers.
June 17, 2019
Last day to submit requests for invoices to the Bursar's Office for 2018-2019.
June 21, 2019
Last date to submit expenditure transfers for processing in 2018/2019 fiscal year.
TBD Docked time/pay due to Payroll Office.
TBD Last day to submit reimbursement requests through the Assistive Equipment/Auxiliary Assistance for Employees with Disabilities Program for 2017-2018 fiscal year to the Office of Equal Opportunity.  Requests after this deadline will be reimbursed in the 2018-2019 fiscal year. x85770
June 28, 2019
Final A/P checks printed for 2018-2019 fiscal year. No new entries into Accounts Payable on this date.
TBD Annual evaluations for permanent and temporary staff due in Human Resources. x85579
June 28, 2019
All Cashiering Locations will close at 3:00 pm for fiscal year end processing.