The Student Conduct Process

Housing Main - List of Policies

Housing & Residential Life Student Conduct Process

 As indicated in the code of conduct, “Any conduct which violates University and housing policies or regulations may subject a student to disciplinary action.” All conduct cases are handled by the University Student Conduct Officer or their designee and follow the procedures outlined in Executive Order 1098

There is a Senior Area Coordinator overseeing the Housing & Residential Life conduct process. However, there are additional staff members that serve as Housing & Residential Life (HRL) Conduct Officers for the Housing & Residential Life informal conduct meeting process.    These individuals include:

  • Executive Director of Housing & Residential Life
  • Director of Housing Operations and Conference Services
  • Senior Associate Director of Residential Life
  • Senior Area Coordinators
  • Residence Life Coordinators (RLCs)
  • Graduate Student Assistants (GSAs)

All violations of University Policy and/or Housing & Residential Life Policy will generally be handled by the Office of Housing & Residential Life. Incidents involving repeated violations or potential dismissal or expulsion from the University are forwarded to the University Student Conduct Officer.

Below is a description of the Housing and Residential Life Student Conduct process for students living in the residence halls.

  1. If a student allegedly violates University or Housing & Residential Life policy, an Incident Report is written based on information gathered during the incident and submitted within 24 hours of the incident occurring. A Residence Life Coordinator will then be assigned to the incident. Based on the information in the incident report, the RLC will decide either to take no further action, or to require the student(s) involved to meet with an HRL Conduct Officer for an informal conduct meeting.
  • If an informal conduct meeting is necessary, the student will be notified about the date, time, and location of their conduct meeting. This notification will be through the student’s Sac State email. It is the student’s responsibility to check their campus email and be present at the meeting. 

  • Failure to attend a scheduled conduct meeting or to reschedule in advance, as outlined in the notification letter, may result in a decision being made in the student’s absence, or may result in a hold being placed on the student’s account.

  • At the meeting with the HRL Conduct Officer, the student will have the opportunity to examine a summary of the incident and the alleged violations, as well as discuss their behavior in regard to the incident.

  1. After all information has been presented, the HRL Conduct Officer will assess whether there is a preponderance of evidence to determine if a student did or did not violate Housing & Residential Life Policy. Preponderance means majority.  This standard is met if the alleged violation is more likely to be true than not true. The standard is satisfied if there is greater than fifty percent chance that the alleged violation is true.   If the student is found responsible for violating Housing & Residential Life Policy, appropriate sanction(s) will be assigned.

  2. The sanctioning process typically involves two forms of sanctions. The first are inactive sanctions that include warnings, probations, etc.  These sanctions are listed below.  Other potential sanctions include educational sanctions.  The HRL Conduct Officer will describe these sanctions and the expectations for these sanctions in person and in the outcome letter.  

  3. The student may appeal the decision (see Appeals Process below).

  4. All conduct cases are confidential, and case files are kept on record for seven years.

Housing and Residential Life Sanctions

When an HRL Conduct Officer assigns a sanction, it indicates the student has been found responsible for violating Housing & Residential Life policy. Such sanctions are designed to help the student understand how their behavior impacted others in the residence halls. Besides the sanctions listed below, other sanctions could be assigned including, but not limited to, the following: loss of privilege, fines, student holds, completion of an educational module and/or project, along with other educational sanctions.  Failure to complete required sanctions may result in additional sanctioning including a hold being placed on the student’s account.

  • Housing Written Warning
    Written notice that resident was found responsible for violating Housing & Residential Life policy.

  • Housing Probation
    Resident is no longer in good standing. Further violations may result in relocation or removal or other loss of privileges.

  • Housing Relocation
    Relocation of resident to another room or residence hall.

  • Housing Removal
    Removal from housing for a specific period of time or permanently.

Appeals Process

The student may appeal the decision of their informal hearing by submitting an appeal from their campus email account to the Senior Area Coordinator within five (5) working days of receiving their hearing outcome letter.  Specific information about the Senior Area Coordinator and their contact information will be provided in the student’s outcome letter.  Appeal decisions and sanctions handed down by the Senior Area Coordinator are final except drugs, alcohol, relocation, and removal. 

The student may appeal the decision and sanctions from their meeting with the Senior Area Coordinator.  The student must submit an appeal from their campus email account to the Senior Associate Director for Residential Life within five (5) working days of receiving their outcome letter.  All decisions by the Senior Associate Director for Residential Life concerning alcohol, drugs, and relocation are final. 

The student may further appeal the decision of removal from housing.  The student must submit an appeal from their campus email account to the Executive Director of Housing and Residential Life within five (5) working days of receiving their appeal hearing outcome letter from the Senior Associate Director.  The Executive Director’s decision for removal from housing is final.