Confidentiality/FERPA - PARENTS

Grades, progress reports, exams

Such things as progress in a course, deficiencies in a subject area, scores and grades on papers, exams, etc. are all examples of personally identifiable information that make up part of the student's education record. This information is protected under FERPA and parents may not have access unless the student has provided written authorization that specifically identifies what information may be released to the parent(s)

Access to student records

At the postsecondary level, parents have no inherent rights to access or inspect their son or daughter’s education records. This right is limited solely to the student. At Sac State, student’s education records may be released to parents only if they have been given a written release by the student, in compliance with a subpoena, or by having the parent submit a completed “Certification of Financial Dependency” form along with supporting documentation. These documents must be submitted in person and with photo I.D.

Crisis situations/emergencies

If non-directory information is needed to resolve a crisis or emergency situation, an education institution may release that information if the institution determines that the information is "necessary to protect the health or safety of the student or other individuals." Factors considered in making this assessment are: the severity of the threat to the health or safety of those involved; the need for the information; the time required to deal with the emergency; and the ability of the parties to whom the information is to be given to deal with the emergency.

Who to contact with questions/concerns

General questions may be directed to Office of the General Counsel, the Office of the Vice President for Student Affairs, or the Registrar’s Office. Comments or suggestions should be addressed to the Registrar, Lassen Hall, Outreach, Admissions and Records, Sacramento, CA 95819.