Computer Tips

Turn off your computer regularly

Turning off your computer regularly can save loads of headaches in the long run. Not only is leaving a computer on at all times less energy efficient, it also wears down on the mechanical parts located inside the computer tower. Excessive wear on a computer will greatly slow down its performance. It is recommended that you turn your computer off at the end of every work week unless instructed otherwise.

Maintain a clean workspace

Things like dust, crumbs, and coffee spills could get into the seams and ventilation holes of your computer which could damage or destroy internal parts. Maintain a clean desk and office to reduce the risk of unwanted objects getting into your computer tower.

Do not click on pop-ups or suspicious email

If your receive an email from an address you don't recognize, DO NOT OPEN IT!! If you're browsing online and you see a pop-up you don't recognize, DO NOT CLICK ON IT!! Interacting with these can introduce malicious software that could render your computer inoperable. Malicious software can also steal highly sensitive information such as your passwords, personal identity information, financial accounts, etc.

The best way to avoid suspcious email is to just not open them at all. The best way to avoid pop-ups when browsing online is by going only to reputable websites. If you stick to just websites and email accounts officially recognized and trusted by the campus, you should be okay.

If you do happen to come across any suspicious email in your Outlook Inbox, then please report it immediately to

Make use of the (U:) drive

Every staff user account under PEMSA Division is given their own personal online storage with 5GB of space called the (U:) drive. This storage drive saves files onto a server, not your computer so if your computer ever breaks down you will still keep whatever files you had saved onto the (U:) drive. You can use this storage drive to back up some of your personal documents.

The (U:) drive is located in the Computer tab, which is located in the Start Menu.

Note: Do NOT use the (U:) or any shared drive for storing highly confidential documents. Confidential documents should remain only on your computer and may be backed up with an external hard-disk drive.

Back up your files

In addition to the (U:) drive, if you own an external hard-disk drive then make it a priority to back up all your files into it, at least once a month. By doing this, you'll minimize the amount of data lost due to hardware failure or malicious software.

If your computer needs any software updates, installation, or troubleshooting, please contact us at (formerly known as stdaf-01@

If you need more information about your computer or other technology-related topics, you may also visit the IRT Homepage.