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ACADEMIC CALENDAR POLICY

Policy Administrator: Vice President for Academic Affairs

Authority: State Law and CSU Regulations

Effective Date: April 18, 2019

Updated:

Index Cross-References: FS 18/19-95/FPC/EX

Policy File Number: ACA-0147

ACADEMIC CALENDAR POLICY

Policy Statement:

The Academic Calendar Policy replaces the annual adoption of academic calendars.  Academic Affairs will use the policy to construct and publish academic calendars for five years in advance.  If Academic Affairs must propose a calendar that deviates from these principles, then the calendar must be approved by the Faculty Senate; otherwise, individual academic calendars will not need Senate approval.

The annual academic calendar will be constructed in accordance with state law, CSU regulations and the principles of the Academic Calendar Policy.

Who the Policy applies to:

Faculty, students, staff and administrators.

Why the Policy is necessary:

The policy makes the construction of the academic calendar routine, allows for the publication of academic calendars at least three years in advance or more, and allows for long-term planning for the campus.

Responsibilities:

Office of Academic Affairs:  Academic calendar creation and publication.

Division of Student Affairs – Registrar’s Office:  Academic calendar submission and certification.

Procedure:

Academic Calendars will be constructed by Academic Affairs based on the Academic Calendar Policy and published for at least three years in advance, or more.

 

ACADEMIC CALENDAR POLICY

     1. FALL SEMESTER:

 1.1. The fall semester begins on the Wednesday preceding the last Monday of August; Wednesday, Thursday, and Friday of that week will be faculty development days.

1.2. The first day of instruction will begin on the last Monday of August.

1.3. Final exams must conclude by December 23.

1.4. Fall semester grades are due by the end of the first business day of the following January.

     2. SPRING SEMESTER:

 2.1. The spring semester will begin on the third Wednesday in January; Wednesday, Thursday, and Friday of that week will be faculty development days.

2.2. The first day of instruction will begin on the Monday following the third Wednesday in January.

2.3. A week-long spring recess will be observed on the ninth week of the semester.

2.4. Commencement will be held on the Friday, Saturday and Sunday at the end of finals week.

2.5. Spring semester grades are due by the end of the day on the Wednesday following finals week.

     3. WINTER INTERSESSION

 3.1. The winter intersession will begin on the first business day of January.

3.2. The winter intersession instruction will conclude on the Friday following the third Wednesday in January.

3.3. Winter intersession grades are due by the end of the day on the first business day after instruction has concluded.

  1. SUMMER SESSION

 4.1. Summer session will begin on the Thursday after spring finals are concluded.  Instruction will begin on the first workday of the following week.

4.2. Summer session will run for 12 weeks.

4.3. Summer session grades are due by the end of the day on the Tuesday preceding the last Monday of August.

  1. HOLIDAYS

 5.1. Fixed holidays (Martin L. King Jr. day, Cesar Chavez day, Memorial day, Independence day, Labor day, Veteran's day, Christmas day, Thanksgiving day, and New Year's day) will be observed as required by law, with the day after Thanksgiving also observed as a holiday.  Variable holidays (Admissions day, Columbus/Indigenous Peoples day, Lincoln's birthday, and Washington's birthday) will be observed between Christmas day and New Year’s day, and campus will be closed.

The Faculty Senate retains their responsibility for the academic calendar and can entertain proposals to amend this policy as they deem appropriate.

Recommendations of Faculty Senate  03/14/19

Approved by President  04/18/2019