Sac State University Policy Manual

Strategic Planning Council
Policy Administrator: Vice President for Academic Affairs
Authority:
Effective Date: January 24, 2006
Updated:
Index Cross-References:
Policy File Number: UMS16575.htm

Strategic Planning Council

Charge & Structure

CHARGE
The Strategic Planning Council (SPC) involves every constituency associated with the University. Its primary purpose is to review and to make recommendations to the President regarding planning and action priorities at the University level.

STRATEGIC PLANNING
The major initial responsibility of the SPC will be to revise the Strategic Plan for the University and to recommend approval of that plan to the President. In its revision of the Plan, the SPC will seek to combine the initiatives that have been proposed to implement Destination 2010 with elements of the existing Strategic Plan, the hypotheses central to the WASC review, and the CSU Accountability Measures. With its representation from key constituencies, the SPC will be uniquely positioned to address University community issues while revising the Strategic Plan.  The Plan ultimately will specify the core values, priorities, and goals of the University in a fashion that permits strategic planning for all units throughout the University.  As well, the Plan will specify assessment strategies by which to monitor the University’s success in accomplishing its goals.

Revision of the Strategic Plan will involve consultation with the broad spectrum of campus community groups.  The final draft of the revised Plan will be reviewed by the Faculty Senate and the Board of Associated Students, Inc., with appropriate commentary and recommendations, before being transmitted to the President for approval. Once the revised University Strategic Plan has been approved, the SPC will be charged with the following functions:

  • To review and recommend updates periodically to the Strategic Plan.
  • To synthesize annually new planning objectives and/or initiatives proposed by the various constituent groups of the University’s and ultimately configured into proposals by the Vice Presidents to be addressed through appropriate budget planning processes.
  • To provide advice to the President as requested.

The SPC may choose to establish standing committees to deal with areas of particular importance to the University, such as enrollment management and planning. In addition, the SPC may appoint ad hoc working groups to address particular issues. All such committees and working groups may call upon administrative staff support, as indicated below.

STRUCTURE

Membership

The membership of the SPC is as follows:

  • The Provost and Vice President for Academic Affairs, who is Chair of the SPC
  • One representative each from the offices of the Vice Presidents for Administration, Human Resources, Student Affairs, and University Advancement
  • The Chair of the Faculty Senate
  • Two other faculty representatives, chosen from the Faculty Senate
  • One chair of an academic department, chosen by the Provost
  • One staff member, recommended through a campus-wide nomination process
  • ASI President or designee and one additional student appointed by the ASI Board who would serve with the current ASI President and then act as a non-voting liaison for the first semester of the next ASI President's term
  • One community member appointed by the President from a list prepared by the Vice President for University Advancement

Members shall serve for three years with staggered terms unless their term is defined by the duration of the office they hold.

Administrative Staff

Primary staff support will be provided by the Associate Vice Presidents for Academic Affairs (Planning/Budget and Academic Programs) and the Director of the Office of Institutional Research. Staff from other areas on campus (e.g., Administration and Business Affairs, Student Affairs, Capital Planning and Resource Development) may be called upon for assistance when issues under discussion are relevant to their areas of responsibility. Staff duties include the following:

OPERATION

Meetings

The scheduled meeting time for the Strategic Planning Council is on Friday morning from 9:00 a.m. to 11:00 a.m. Meetings will be held approximately monthly and more frequently as needed.

As Chair of the SPC, the Provost and Vice President for Academic Affairs sets the agenda, in consultation with SPC members.

Procedural Guidelines

  • Actions of the SPC take the form of recommendations and reports to the President.
  • Conclusions or action on an item ordinarily will not be taken until it has received consideration at two or more meetings.

Separate files of SPC materials will be maintained both in the Academic Affairs office and the Library.