Civic Organization Participation

Policy Administrator: The President Authority: PM 00-09 Effective Date: August 22, 2000 Updated: Index Cross-References: Policy File Number: UMC02225.htm

Civic Organization Participation

Criteria for determination of value to the University for existing and proposed affiliations:

• must have support or a relationship of at least one University academic or support unit
• must provide tangible opportunities for students to be involved in the organization's work
• must identify with the university in publications and activities
• must relate in a significant way in its mission to the University and its programs of instruction, research, and service.

Consistent minimum commitment of organization desiring the affiliation.

• written agreement of collaboration
• University space is made available when there is a value exchanged or a fee
• Normally, space will be agreed upon for a minimum three year period
• when appropriate, a base monthly "services fee" is to be determined and charged for a defined range of services (for example, phone access, technology usage, and the like) or special services
• agreement to abide by the rules of the University
• agreement on fund raising activities to the end that the University and the proposed affiliate organization respect each other's activity
• agreement on mutual coordination of activities when appropriate

Establishment and review of affiliation

• final approval of the affiliation is by the University president
• as part of the affiliation, a year-end report/review from the organization should be made
• oversight of each affiliation is the responsibility of a designated vice president
• provisions for the review or termination should be addressed in each affiliation agreement, for the relocation of space, and a process for withdrawal of affiliation with adequate notice