Sac State University Policy Manual

Hospitality Expenses

Policy Administrator:  Vice President for Administration/CFO
California Education Code sections 66600, 89030, and 89035; Integrated CSU Administrative Manual CSU Policy 1301.00 – Hospitality, Payment or Reimbursement of Expenses
Effective Date: 
October 17, 2013
Updated: October 2, 2013
Index Cross-References: Delegated Financial Authority and Responsibilities; Non-StateFunds, Accepting and Administering
Policy File Number: ADM-0111


It is the policy of the California State University, Sacramento (University) that hospitality expenses may be paid to the extent that such expenses are necessary, appropriate to the occasion, reasonable in amount and serve a purpose consistent with the mission and fiduciary responsibilities of the University. This policy applies to activities that promote the University to the public and the provision of hospitality in connection with official University business and specifies the University and Auxiliary Organization funds that may be used for such purposes.


This policy governs the manner and extent to which the University and its Auxiliary Organizations may provide hospitality to employees, students, donors, guests, visitors, volunteers, and other individuals as part of a  business meeting; recreational, sporting or entertainment event; or other occasion that promotes the mission of the University. This policy also addresses meals served to employees as part of a morale-building function and meals provided to prospective students and employees.


Authority for this policy is pursuant to California Education Code section 89044.  This policy is issued under delegation of authority from the Chancellor to the Executive Vice Chancellor and Chief Financial Officer, and implementation and compliance with the policy is further delegated to the campus Chief Financial Officer.  All campus departments are responsible for carrying out aspects of this policy.


This policy governs the appropriate use of CSU Operating Fund (485), University trust funds, enterprise funds and Auxiliary Organization funds unless legally exempted or otherwise restricted; e.g. documented trust agreements. The University and its Auxiliary Organizations will comply with additional restrictions when established by funding sources.


Procedures for the use of University funds for the payment of University hospitality expenses are located at Hospitality Expenses Procedures.


Resources and Reference Materials
Integrated California State University Administrative Manual, Policy 1301.00


Approved by: Alexander Gonzalez, President

Date: October 17, 2013