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 University Policy Manual
 California State University, Sacramento
Policy Title: Cash Management Policy
Policy Administrator: Vice President of Administration/CFO
Authority:
ICSUAM Policies 6200.00, 6201.00, 6202.00, 6330.00
Effective Date:
October 29, 2015
Updated:
December 19, 2013, October 27, 2015, September 30, 2019 (procedures)
Index Cross-References:
Sacramento State Credit Card Acceptance Policy-ADM-0117,
Petty Cash Policy-ADM-0171
Policy File Number:
ADM-0113

CASH MANAGEMENT POLICY


Policy Statement:
This policy establishes campus protocol and procedural guidelines for the handling of cash and cash equivalents, and the safeguarding of funds in accordance with the following policies from the Integrated California State Univerity Administrative Manual (ICSUAM): 6200.00 (Campus Administration of Systemwide Cash Management Policy), 6201.00 (Sensitvie Positions and Cash Handling), 6202.00 (Segregation of Cash Handling Duties), 6330.00 (Incoming Cash and Checks).

 Who the Policy applies to:
This policy applies to all University Departments, Programs, and Administrative Offices that accept funds on behalf of the University.  University employees (students, staff and faculty) and volunteers who receive and handle cash and cash equivalents must follow appropriate safeguarding, accountability, reporting, and audit controls as stated in the cash handling procedures.

There are three levels of cash handling defined by this policy:  Main Cashiering Department (i.e., The Bursar's Office), Satellite Cashiering Department (i.e., CCE, UTAPS) or a Cash Handling Department (i.e., School of Music).  The procedures for the administration of each level are attached to this policy.  Approval and training are required for all departments that collect cash or cash equivalents (checks or credit cards).  

Why the Policy is necessary:
Strong internal controls for cash collection are necessary to prevent the mishandling of
University funds and are designed to safeguard and protect employees from inappropriate charges of mishandling funds by defining their responsibilities in the cash handling process.

Responsibilities:
The University Bursar must approve official cashiering locations.  The Associate Bursar & University Cashier ensures that all locations are operating in accordance with University policies and procedures.  The Information Security Officer and University Bursar are responsible for ensuring that University Departments and Auxiliary Organizations that accept credit cards comply with PCI (Payment Card Industry) Data Security Standards.

Procedures:
Cash Handling Procedures
Event Cashiering


Approved by:

Robert S. Nelsen, President
October 29, 2015