Sac State University Policy Manual

Electronic Security System, Policy for

Policy Administrator: Vice President for Administration
Effective Date: March 19, 2012
Updated: January 19, 2012
Index Cross-References: UME04025
Policy File Number:



  1. Overview

    A university of such size and scope, and with a commitment to preserving an open access environment for student, faculty, staff and the general community, faces unique security obligations. The development of any security plan necessitates consultation with the Department of Public Safety, since any action taken requires its centralized response. Security controls employing electronic monitoring, intrusion systems, panic or status alarm services can be designed to meet an array of security goals. Regardless of design or functionality, each system must meet the operation and technological standards that will allow the Department of Public Safety to integrate it successfully into their centralized operational and/or physical infrastructure.

    II. Purpose of the Policy

    This policy establishes a consultative and review process by which the department’s program units may, after approval, establish electronic monitoring, intrusion, panic or status alarm services located on campus or at officially designated off-campus sites. A secondary goal is to develop a framework in which all electronic alarm systems installed comply with Sacramento State Information Resource & Technology (IRT) standards, electrical codes, etc., as well as Department of Public Safety operational procedures and systems.

    The execution of this policy ensures an institutional perspective that guarantees that all electronic alarm systems will be technologically and operationally integrated into the Department of Public Safety function.

    III. Obligations of Department or Program Centers

    It is the responsibility of the department or program center to provide the necessary funding required to design, install, maintain and support monitoring and/or status service (if provided by other than the Department of Public Safety). Security system compliance with said policy shall include all present facilities and any newly developed projects set forth hereafter. Any electronic security system and/or electronic monitoring system, whether generating a local alarm, transmitting an alarm condition to a third party service bureau or centrally to the Sacramento State Department of Public Safety, is governed by this policy.

    IV. Obligations of Others

    Four areas of the University, and potentially one unit of University Enterprises Inc., are assigned the functionality and responsibility of assisting departments, program centers or others in the assessment and development of electronic security services. Charges for providing these services are applied only as approved by the Sacramento State Cost Recovery Committee.

  2. Department of Public Safety

    * Security assessment, planning and review
    * Security hardware system design and service evaluation
    * External consultants and security services availability
    * Department of Public Safety monitoring and protocol standards
    * Relationships with third party organizations and individuals
    * Department of Public Safety hardware/software interoperability

    Information Resources & Technology (IRT)

* System design, equipment lists and bid specifications
* Equipment, hardware assessment and compliance
* Installation and performance testing of third party systems
* IRT installation/construction and coordination services
* Interoperability monitoring and compliance with telephone or radio communication rules and regulations

Facilities Services

* Installation and construction logistics and scheduling coordination
* Vendor compliance with local/state/university/architectural/electrical/fire codes
* Installation and specification of related signage

Procurement & Contract Services (University or University Enterprises Inc.)

* Bid specification and processes
* Bid assessment and acquisition services
* Vendor and contractual obligations
* Compliance requirements and services

Within a broad context, the university departments (i.e. Public Safety, IRT, Facilities Services and Procurement & Contract Services) are each charged with the following agenda:

*Providing centralized core of expertise and assistance to departments, program centers and others in electronic security design and development;

* Insuring that the systems acquired are quality products, designed and functioning to meet security objectives with longevity in mind;

* Providing technical procedures, standards, monitoring processes and coordination for managing the design, acquisition and construction of security systems;

* Establishing operational procedures and protocols for monitoring and responding to an "alarm" condition whether reported locally or remotely via a third party service bureau;

All actions representing this policy and the activities performed under its provisions are assigned to the Office of the Vice President for Administration.

V. The Process

The design and implementation of an electronic security system can vary dramatically. Each system is therefore customized or tailored to meet specific objectives of the department or program center. As a general guideline, placement of security alarm and monitoring systems should be justified using the following criteria to assess need:  1) Life safety; 2) Property security; 3) Cash and sensitive material handling; 4) High profile areas (i.e. frequent dignitary visits), criminal or incident activity patterns and; 5) Traffic safety.  To assist in defining these objectives, the initiating department should meet with the Department of Public Safety and IRT. Unique applications may also require engaging a security consultant. Conclusions reached by the Department of Public Safety and IRT, the initiating department and consultant shall represent a proposal requiring approval by the department's and/or the program unit's senior level administrator.

Security hardware, operational procedures, alarm services, if so recommended by the consultant, shall be reviewed and approved by the Department of Public Safety.

Warning and/or alert signage with appropriate language as required, shall be reviewed and approved by the Facilities Planning Committee and Department of Public Safety.

Equipment, if so recommended by the consultant, shall be reviewed and approved by the Information Resources & Technology (IRT) department.

Installation, signage and construction specifications shall also be reviewed and approved by IRT and Facilities Services.

Installation of systems shall be done in accordance with Federal, State and Local laws, codes and regulations.

The responsibility for procurement of equipment, installation and/or services shall be managed by Procurement & Contract Services.


Approved by: Alexander Gonzalez, President

Date: March 19, 2012