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Budget Oversight Policy

Policy Administrator: Vice President for Administration/CFO

Authority: ICSUAM 2002.00 Budget Oversight

Effective Date: December 13, 2018

Updated:

Index Cross-References: ICSUAM 2002.00 Budget Oversight

Policy File Number: ADM-0138

Budget Oversight


Policy Statement:

This policy establishes the campus guidelines to monitor campus budget performance and provide financial oversight in accordance with the ICSUAM 2002.00 policy titled Budget Oversight. The financial oversight and budget monitoring will compare budget and actual revenues against expenditures to identify discrepancies and take action to resolve them.

Who the Policy applies to:

Each campus and the Chancellor’s Office must establish written policies and procedures that specify the minimum level and frequency to monitor budget performance.

Why the Policy is necessary:

The Integrated CSU Administrative Manual (ICSUAM 2002.00), formalized and established a system wide policy on budget oversight and specified that each campus must establish policies and procedures to monitor campus budget performance by comparing budgets, actual revenues, and expenditures and to take action to resolve any discrepancies.

Responsibilities:

Vice presidents and other heads of campus divisions or units reporting to the president or the President’s Office are responsible for compliance with this university policy. The divisional or unit heads shall take the appropriate steps to implement this policy within their organizations and to ensure its regular review with affected campus managers. Reporting will be made to the university’s Chief Financial Officer.

If a financial concern arises, a formalized resolution plan must be submitted to the Senior Associate Vice President for Budget Planning and Administration. The resolution plan must propose both a solution and a timeline with anticipated completion dates. If the concern cannot be addressed within the division, a formalized request must be submitted to the Vice President and Chief Financial Officer for the division of Administration and Business Affairs.

Procedure:

Budget Oversight procedures 

Approved by: Robert S. Nelsen, President                   Date: December 13, 2018