Sac State University Policy Manual

Electronic Security System, Policy for

Policy Administrator: Vice President for Administration
Effective Date: November 5, 1993
Index Cross-References:
Policy File Number: UME04025.htm


1. Overview

A university of such size and scope, and with a commitment to preserving an open access environment for student, faculty, staff and the general community, faces unique security obligations. Each of us representing departments or program centers establishing and maintaining a secure environment. The development of any security plan necessitates consultation with the Department of public Safety, since any action taken requires their centralized response. Security controls employing electronic monitoring, intrusion systems, panic or status alarm services can be designed to resolve an array of security goals. Regardless of design or functionality, each system must meet the operation and technological standards that will allow the Department of Public Safety to integrate it successfully into their centralized operational and/or physical infrastructure.

II. Purpose of the Policy

This policy establishes a consultative and review process by which departments program units, may after approval, establish electronic monitoring, intrusion, panic or status alarm services located on campus or at officially designated off-campus sites. A secondary goal is to develop framework in which all electronic alarm systems installed comply with CSUS telecommunication standards, electrical codes, etc., as well as Department of Public Safety operational procedures and systems.

The execution of this policy insures an institutional perspective that guarantees that all electronic alarms systems will be technologically and operationally integrated into and part of the Department of Public Safety function.

III. Obligations of Department of Program Centers

It is the responsibility of the department or program center to provide the necessary funding required to design, install, maintain and support monitoring and/or status service (if provided by other than the Department of Public Safety). Security systems compliance with said policy shall include all present facilities and any newly developed projects set forth hereafter. Existing facilities shall be given until July 1, 1995 to renovate or upgrade their system to meet policy guideline compliance standards, conditions and operating parameters. systems not meeting compliance standards by July 1, 1995 shall be deactivated within thirty days (July 30, 1995) by the owner/operator. Any electronic security system, whether generating a local alarm or transmitting an alarm condition to a third party service bureau or centrally to the CSUS Department of Public Safety, is governed by this policy.

IV. Obligations of Others

Four areas of the university, and potentially one unit of the CSUS Foundation, are assigned the functionality and responsibility of assisting departments, program centers or others in the assessment and development of electronic security services. Charges for providing these services are applied only as approved by the CSUS Cost Recovery Committee.

Department of Public Safety

* Security assessment, planning and review
* Security hardware system design and service evaluation
* External consultants and security services availability
* Department of Public Safety monitoring and protocol standards
* Relationships with third party organizations and individuals
* Department of Public Safety hardware/software interoperability

Computing, Communications & Media Services (CCMS)

* System design, equipment lists and bid specifications
* Equipment, hardware assessment and compliance
* Installation and performance testing of third party systems
* CCMS installation/construction and coordination services
* Interoperability monitoring and compliance with telephone or radio communication r rules and regulations

Facilities Management

* Installation and construction logistics and scheduling coordination
* Vendor compliance with local/state/university/architectural/electrical/fire codes

Procurement Services (University or CSUS Foundation)

* Bid specification and processes
* Bid assessment and acquisition services
* Vendor and Contractual obligations
* Compliance requirements and services

Within a broad context, the university departments (i.e. Public Safety, CCMS, Facilities management and procurement Services) are each charged with the following agenda:

* providing a centralized core of expertise and a common unified part of assisting departments, program centers and other in electronic security design and development.

* Establishing and maintaining an institutional-wide perspective which supports the integration of decentralized electronic security systems as part of a centralized resource;

* Insuring that the systems acquired are quality products, designed and functioning to meet security objectives with longevity in mind;

* Providing technical procedures, standards, monitoring processes and coordination for managing the design, acquisition and construction of security systems;

* Establishing operational procedures and protocols for monitoring and responding to an "alarm" condition whether reported locally or remotely via a third party service bureau.

All actions representing this policy and the activities performed under its provisions are assigned to the Office of the Vice president for Administration.

V. The Process

The design and implementation of an electronic security system can very dramatically. Each system is therefore customized or tailored to meet specific objectives of the department or program center. To assist in defining these objectives, the initiating department should meet with the Department of Public Safety. Unique applications may also require engaging a security consultant. Conclusions reached by the Department of public Safety, the initiating department and consultant shall represent a proposal requiring approval by the department's and/or the program unit's senior level administrator.

Security hardware, operational procedures, alarm services, if so recommended by the consultant, shall be reviewed and approved by the Department of Public Safety.

Equipment, if so recommended by the consultant, shall be reviewed and approved by the Division of Computing, Communications and Media Services (CCMS).

Installation and construction specifications shall also be reviewed and approved by CCMS and Facilities Management.

The responsibility for procurement of equipment, installation and/or services shall be managed by procurement Services for all acquisitions made with funds controlled