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Establishment and Administration of Endowed Chairs and Professorships

Policy Administrator: President

Authority:

Effective Date: June 3, 2019

Updated: March 7, 2019, May 9, 2019

Index Cross-References: FS 18/19-97/EX, FS 18/19-179/FPC/EX

Policy File Number: PRS-113

ESTABLISHMENT AND ADMINISTRATION OF ENDOWED CHAIRS AND PROFESSORSHIPS

Policy Statement:

The purpose of this policy is to provide guidelines for the establishment and administration of endowed positions (chairs, professors, or lecturers) at California State University, Sacramento (hereafter referred to as University). An endowed position is a faculty position supported by income from an endowment established by a gift to the University Foundation at Sacramento State (UFSS). Private gifts to support endowed faculty positions offer an opportunity for appropriate recognition for donors and enable the University to retain, recruit, and reward faculty members who have demonstrated excellence in teaching, research, and professional contributions at a level that brings external recognition to Sacramento State.

Who the Policy applies to:

The faculty, staff, and administrators at the University.

Why the Policy is necessary:

The permanent nature of endowments and the naming of faculty positions require that they be established in accordance with the mission and goals of the University as well as sensitivity to the goals of the donor. To maintain consistent standards in funding levels and nomenclature, Sacramento State has adopted the following policy with the understanding that, with the prior approval of the President, specific circumstances may on occasion call for agreements that fall outside these stipulations.

Responsibilities:

Oversight of this policy falls to the Office of the President; it is responsible to ensure that the Gift Agreements creating endowed positions are consistent with University priorities and needs. Primary financial oversight falls to the Deans and Department Chairs for the academic units that house an endowed position.

Approved by: Robert S. Nelsen, President           Date: June 3, 2019

Establishment and Administration of Endowed Chairs and Professorships

The University Foundation at Sacramento State engages in the identification, cultivation, solicitation, receipt, and management of gifts that are used to establish the endowment.

The University controls the appointment of faculty to endowed chairs and professorships and manages the oversight and review of faculty in these positions. The University sets the fundraising priorities, including those for endowed faculty positions, through an internal process requiring review and approval by the appropriate department chair and dean, Provost, and University President. Those priorities are shared with the University Foundation which then seeks to raise those funds.

A. Types of Faculty Positions and Levels of Funding Needed for Endowments

ENDOWED PRESIDENTIAL CHAIR

A minimum gift of $5,000,000 is required to create an Endowed Presidential Chair and represents the highest and most prestigious honor the University can bestow upon a scholar. It enables Sacramento State to recruit or retain individuals of national and/or international stature with exceptional talents and reputation. It targets key disciplines or interdisciplinary initiatives critical to the University. Appointments at this level are to be made by the President of Sacramento State in consultation with the Provost, appropriate dean, and faculty. A Presidential Chair must be a faculty member with tenure. Presidential Chair appointments are for up to six years and may be renewed by the President in consultation with the Provost, appropriate dean, and faculty.

ENDOWED DEAN'S CHAIR

A minimum gift of $3,000,000 is required to create an Endowed Dean's Chair and is designated for a specific college, department, or academic discipline where the addition of a renowned scholar/educator can raise the profile of a strong academic program. It may also launch a new or innovative program or a strategic direction envisioned by the college or discipline. It may be used to attract or retain a renowned faculty member, and the appointment is made by the Provost or Dean, in consultation with the faculty. An endowed Dean’s Chair must be a faculty member with tenure. The Endowed Dean’s Chair is appointed for up to six years and may be renewed with the approval of the Dean and Provost in consultation with the faculty. Endowed Dean’s Chairs positions typically will stay within a college or discipline of origin in perpetuity.

ENDOWED CHAIR

A minimum of $1,500,000 is required to create an endowed chair and enables the University to recruit or retain faculty with exceptional talents and reputation. The appointment is made by the Dean with concurrence of the Provost. An endowed chair must be a faculty member with tenure. The appointment is for up to six years and may be renewed with approval of the Dean and Provost in consultation with the faculty. The endowed chair position typically will stay within a college or discipline of origin in perpetuity.

ENDOWED PROFESSOR / LECTURER

A minimum of $1,000,000 is required to create an endowed professor/lecturer which will provide the competitive edge in attracting and retaining senior or junior faculty who have demonstrated outstanding accomplishments or show remarkable promise (Endowed Professor). It may also support a full-time lecturer or visiting scholar (Endowed Lecturer). The appointment is made by the Dean, in consultation with the faculty, with concurrence of the Provost. The appointment is for up to six years and may be renewed with the approval of the Dean and Provost in consultation with the faculty. The endowed professor or lecturer position will typically will stay within a college or discipline of origin in perpetuity.

B. Appointee Requirements

Those appointed to an endowed position, whether a new position or internally appointed, are members of the faculty and are subject to all policies and procedures applicable to faculty. Such policies include, but are not limited to, those related to RTP (retention, tenure, and promotion), post-tenure review, and additional employment.

While acknowledging the principle of Academic Freedom, appointee’s activities supported by the endowment must be consistent with the Gift Agreement. Failure to adhere to the words and spirit of the gift agreement may be cause for removal from the endowed appointment in accordance with Section E of this policy.

Faculty with endowed positions shall submit to their appropriate dean an annual report of their activities related to the position.

C. Establishing Endowed Chairs and Professorships

1. The President of Sacramento State has the authority to establish and name endowed positions contingent upon funding of the endowment.

2. An endowed position may be named in honor of the donor or honoree proposed by the donor, subject to approval by the President of Sacramento State.

3. No financial commitment to establish and name the endowed chair or professorship shall be made to a prospective donor prior to presidential approval.

4. A proposal to establish an endowed chair or professorship shall:

a. Ensure that the conception of the endowed chair or professorship is consistent with the mission of the University;

b. Determine whether the University will be called upon to make a commitment to an area that is inconsistent with the campus academic plan;

c. Determine whether the proposal will require additional resources from the University;

d. Ensure that the proposal will not make excessive demands on a college, department, or program; and

e. Be consistent with the principle of Academic Freedom.

5. A donor may endow a chair or professorship with gifts of cash, securities, or other property.

6. All gifts or pledges to establish endowed chairs or professorships must be documented in a written gift agreement between the donor and the University Foundation at Sacramento State. The Office of University Advancement will draft the gift agreement in conjunction with the donor and the appropriate dean or administrator and in consultation with the President and the Provost. Gift agreements must detail the terms of understanding regarding the structure of the gift, the naming, appointment requirements, and any other related issues about the use and recognition of the gift. To ensure perpetual use of funds as desired by the donor, thoughtful consideration of long-term plans of the endowment should be included in the gift agreement.

7. Establishment of an endowed chair or professorship will be contingent upon full funding by a specified closing date as outlined in the gift agreement. Pledges should be fulfilled over a defined period outlined in the gift agreement, typically three to five years, unless there is a commitment to complete the funding by bequest or similar deferred gift for which there can be no predetermined termination date. A request to publicly name an endowed chair shall not be made prior to receipt of at least two-thirds (2/3) of the total sum required to fund the endowment.

8. It is possible to add to the endowment over time with additional gifts or through a bequest provision. If additional contributions elevate the endowment to a higher level, with the approval of the President, the endowment may be renamed to reflect the new level.

9. For an estate gift directed to support an endowed chair or professorship, the value of the gift at the time the proceeds are received by UFSS must meet the current required minimums for the donor-designated purpose, or an alternate purpose must be designated, unless there was prior approval by the President of Sacramento State at the time the gift agreement was finalized.

10. Additional support from the University for an endowed position should be clearly defined in a memorandum of understanding developed between appropriate parties (who may include the President, Provost, Dean, Department Chair, and endowed faculty member depending on the nature of the additional support).

11. The University shall attempt to fill vacant endowed positions in a timely manner.

12. The endowed chair or professorship cannot be filled until full funding is achieved or if the donor agrees to make additional donations to cover the associated costs until the endowment is fully funded.

D. Use of Endowment Income

1. Funds from the endowment’s earnings must be used in a way consistent with the gift agreement. It is the responsibility of the appropriate dean and department chair to ensure that the funds are appropriately used.

2. Funds may provide release time, summer salary, or base salary augmentation via additional employment.    

a. Funds from the endowment used to augment the faculty member’s base salary will cease upon resignation or removal from the endowed position.

b. As with all workload assignments, final approval rests with the Dean.

c. All University rules surrounding employment must be followed.

3. A Grant-Related/Specially-Funded Instructional Faculty (GRIF) appointment may also be used to augment base academic appointment salary. GRIF appointments are for an academic year or for 12 months and must follow guidelines established by the Chancellor’s Office and campus.

4. Beyond direct support of the faculty member, funds may be used to support activities in pursuit of the teaching, research, service, and administrative mission of the academic area. Such ancillary activities could include the purchase of equipment, travel, cost of publications, additional library resources, student assistance (fellowships), lectures, community symposia, marketing and communications efforts needed to disseminate information to the public, and honoraria for speakers.

E. Removal from an Endowed Position

1. Appointment to an endowed position is a privilege that comes with certain responsibilities to the donor and institution. Those appointed to these positions serve at the pleasure of the President of Sacramento State. Endowed faculty members may be removed from the endowed position for reasons including, but not limited to:

a. Failure to honor the letter and/or spirit of the gift agreement or failure to perform the work assignment defined by the appropriate dean and/or Provost

b. Failure to follow University and UFSS policies surrounding use of funds

c. Research misconduct, including, but not limited to, plagiarism, falsification of data, data mismanagement, and violations related to institutional compliance

d. Findings of violations of Executive Orders (such as EO1096 or 1097) or other campus policies, including, but not limited to, sexual misconduct, harassment, or discrimination

2. Removal proceedings from an endowed position may be initiated at any time by a department chair or dean when there is reason to believe cause (as defined above) exists. The Provost will initiate an investigation into the issues surrounding the recommendation for removal and make a formal recommendation to the President. While donor shall be notified of a removal, he/she/they shall have no role in the investigation or in the decision.

3. The specific action of removing a faculty member from an endowed position shall not have any direct impact on a faculty member’s permanent appointment (although the reasons that led to the removal from an endowed position could play a role in the any reviews that the faculty member is subject to).

F. Disestablishment of an Endowed Chair

1. Subject to the donor's approval, the President of Sacramento State, upon recommendation by the Provost and the Vice President for University Advancement, is authorized to disestablish an endowed chair or professorship in the event that:

a. The subject area ceases to be consistent with the University's mission or the academic plan of the campus; or

b. The endowed chair or professorship remains vacant for a period of three consecutive years and the Provost, after consultation with the appropriate dean or responsible administrator and the department chair, determines there is no likelihood of filling the chair or professorship.

2. Upon disestablishment of an endowed chair or professorship, endowment income shall be reallocated to the alternative purpose stated in the gift agreement or as subsequently specified by the donor in consultation with the Provost and the Vice President for University Advancement. If a donor is deceased and has not specified an alternative purpose, the Provost, in consultation with the President, shall seek an appropriate alternative use of endowment income in a related field.