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Family Educational Rights and Privacy Act of 1974 (FERPA)

Policy Administrator: Vice President for Student Affairs

Authority: US Department of Education

Effective Date: August 10, 2018

Updated: 5/23/18

Index Cross-References:

Policy File Number: STU_0113

Family Educational Rights and Privacy Act of 1974 (FERPA)

Policy Statement:

The Family Educational Rights and Privacy Act of 1974, as amended, sets forth requirements regarding the privacy of student records. This law applies to postsecondary institutions as well as K-12 schools. FERPA governs the disclosure of education records maintained by an educational institution as well as access to these records.  Education records are defined as records that are directly related to a student and maintained by the institution or by a party acting for the institution. (For a complete definition of educational records please see https://www2.ed.gov/policy/gen/guid/fpco/ferpa/students.html).

Who the Policy applies to:

FERPA rights belong to the student at a postsecondary institution regardless of age. The term “Student” applies to all students including continuing education students, students auditing a class, distance education students, and former students (regardless of status).

Why the Policy is necessary:

This policy is required by Federal law. The institution also requires this policy as part of our campus Information Security Policy. 

https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html

Responsibilities:

The University Registrar is responsible for administration of this policy.

Procedures:

University Registrar’s Office   www.csus.edu/registrar/ferpa

The CSU Information Security Policy, IRT-0100, which is administered by the Information Security Officer is considered a supporting policy and should be used as an additional resource regarding the governance of information security as it relates to FERPA.

Approved by: Robert S. Nelsen, President       Date: August 13, 2018