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Family Educational Rights and Privacy Act of 1974 (FERPA)

Policy Administrator: Vice President for Student Affairs

Authority: US Department of Education

Effective Date: August 10, 2018

Updated: 5/23/18

Index Cross-References:

Policy File Number: STU_0113

Family Educational Rights and Privacy Act of 1974 (FERPA)

Policy Statement:

The Family Educational Rights and Privacy Act of 1974, as amended, sets forth requirements regarding the privacy of student records. This law applies to postsecondary institutions as well as K-12 schools. FERPA governs the disclosure of education records maintained by an educational institution as well as access to these records.  Education records are defined as records that are directly related to a student and maintained by the institution or by a party acting for the institution. (For a complete definition of educational records please see

Who the Policy applies to:

FERPA rights belong to the student at a postsecondary institution regardless of age. The term “Student” applies to all students including continuing education students, students auditing a class, distance education students, and former students (regardless of status).

Why the Policy is necessary:

This policy is required by Federal law. The institution also requires this policy as part of our campus Information Security Policy.


The University Registrar is responsible for administration of this policy.


University Registrar’s Office

The CSU Information Security Policy, IRT-0100, which is administered by the Information Security Officer is considered a supporting policy and should be used as an additional resource regarding the governance of information security as it relates to FERPA.

Approved by: Robert S. Nelsen, President       Date: August 13, 2018