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Priority Registration

Policy Administrator: Vice President of Student Affairs

Authority:

Effective Date: April 24, 2019

Updated:

Index Cross-References: FS 17/18-44/APC/EX, FS 18/19-78/EX

Policy File Number: STU-0127

Priority Registration


Policy Statement:

I. Priority Registration Groups and Eligibility Criteria

Priority registration is defined according to the group to which a student is assigned, based upon specific eligibility criteria.

A. First Priority

Students who are members of a state legislatively mandated group (e.g. California Education Code Sections 66025.8 and .9) are eligible for first priority.

B. Second Priority

Students who are members of a federal legislatively mandated group (e.g. Section 504 of the Rehabilitation Act of 1973) are eligible for second priority.

C. Third Priority

Certified students (as described below) in certain programs are eligible for third priority.  In order for a program to be eligible for the category of third priority, the program must offer tutoring, group work, or other academic support services. Furthermore, the requirements of the program must demand that students who are involved with the program register in particular courses, a sequence of courses, or time blocks. Requests for program inclusion in this priority shall be reviewed by the Vice President for Student Affairs.

Third priority is extended to students in approved programs when the program head certifies that they have satisfied the following conditions:

i. The student is an active participant in the program during the semester in question.

ii. The student is (if necessary—as determined by the program head) an active participant in the academic support services.

iii.The student, if a continuing CSUS student, has a CSUS grade point average of at least 2.0 in his/her most recently recorded semester.

Program eligibility shall be reviewed for consistency with the guidelines by the Vice President for Student Affairs.  Should eligibility for third priority registration exceed seven percent of total enrollment, the issue of third priority shall be brought back to the Senate during the following semester.

D. Additional Priorities 
Students not receiving first, second, or third priority as defined above shall receive priority in the following order:
Graduating seniors, seniors (based on Progress to Degree), classified graduate/credential students, juniors, super seniors (150+ units), sophomores, freshmen, unclassified graduate students, second BA/BS/MS/MA students.

Students who meet the guidelines for the California Promise, as described below, shall be assigned registration appointments at the beginning of their respective group.

 E. California Promise Priority

SB 412, the California Promise (2016), requires a number of specific campuses of the California State University, including Sacramento State, to establish a California Promise program.  At Sacramento State, the California Promise program “is delivered through the ‘Finish in Four’ program for first-year students and the ‘Through in Two’ program for transfer students.”[1]  Under the California Promise program, the campus works with qualifying entering students and transfer students who commit to completing at least 30 semester units per academic year in order to graduate within 4 academic years or within 2 years, respectively.  Units completed by the student during a summer term may count towards the previous or following academic year as determined by the trustees.  Each participating student must be a California resident for purposes of in-state tuition eligibility. 

The CA Promise Program Participation Eligibility Criteria:
All incoming students as well as all students making satisfactory progress towards degree are eligible to participate in the California Promise program.  Satisfactory progress towards degree for purposes of this program is defined as follows:

1. Complete a minimum of 12 units of coursework with passing grades in the current semester, 2 courses of which much satisfy requirements in a declared major, General Education, university Graduation Requirements, and/or supplemental admission criteria for an impacted degree program.
2. Enroll in a minimum of 12 units of course work for the following semester;
3. Earn a 2.0 GPA or higher in the current semester;
4. Utilize, review, and update the advising tools available to students in their current semester of enrollment;
5. Complete at least 30 semester units in each prior academic year.

Note: A student shall not receive priority registration in coursework under the program if he or she qualifies for priority registration under another policy or program, as determined by the campus or the Office of the Chancellor of the California State University.

CA Promise Program eligibility and compliance will be conducted by the Division of Student Affairs at the end of each semester to see if CA Promise Program students are meeting the conditions of eligibility.  Should they fall out of compliance, students will be notified that they no longer have California Promise priority status.  Students who are removed from this priority group shall have the opportunity to ask for a review if the student was removed due to administrative error.

II. Reporting 

The Registrar’s Office will provide an annual summary report to APC regarding all student groups in order to evaluate the justification, efficacy and implementation of priority registration.  APC shall forward this report to the Faculty Senate, at which time the Faculty Senate may make recommendations regarding priority registration, including the changing, cancelling or continuing of each priority registration group.

Who the Policy applies to:

Students at California State University, Sacramento.

Why the Policy is necessary:

To ensure a transparent process for assigning registration priorities.

Responsibilities:

Vice President of Student Affairs is responsible to ensure this policy is properly executed.

[1] The California Promise Program at Sacramento State: Finish in Four and Through in Two, https://www.csus.edu/acaf/ge/californiapromise.html

 

Approved by Robert S. Nelsen, President

April 24, 2019