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Retention, Tenure and Promotion

Unless otherwise expressly excepted, faculty unit employees and administrators shall be governed by the University ARTP Policy and Department Level policy, which govern each level of evaluation.

Resources for AY electronic RTP process:


Resources for Evaluation of Temporary Faculty

RTP Deadlines for 2025-2026 Academic Year

Per the Unit 3 CBA Articles 13.5 and 14.5, the following campus RTP deadlines, for retention, tenure/promotion decisions have been approved for the 2025-26 academic year:

Faculty should contact their College/Department for the specific RTP calendar for their College.

Deadline Level of Review
Friday, February 13, 2026 Provost's retention decisions for P4* distributed to faculty by Office of Faculty Affairs. P4* is person in their second year, hired with two years of credit toward tenure.
Friday, February 13, 2026 Deans' retention decisions (P2 & P3*) distributed to faculty by the College Office. P3* is person in their second year hired with one year of credit toward tenure.
Thursday, April 23, 2026 Provost's retention decisions for P4 distributed to faculty by Office of Faculty Affairs.
Thursday, April 23, 2026 Dean retention decisions (P3 & P5) distributed to faculty by the College office.
Wednesday, May 27, 2026 Provost's decisions for tenure and promotion distributed to faculty by Office of Faculty Affairs.
Friday, May 8, 2026 or earlier Periodic reviews/evaluation of first year tenure-track faculty distributed by College/Department.

Peer Review Committee

Faculty can request to have material added to their Working Personnel Action File (WPAF) after the file closure deadline but requests must go to the campus' Peer Review Committee per CBA 15.12.b and UARTP 4.3.F. Only items that became accessible after the file-closure deadline may be requested. Any request to add material to the WPAF must come from the Dean, and colleges should follow the procedures below when submitting such requests:

  1. Faculty sends a request to the Dean of all items, included an updated Index (if necessary), that they would like added to their WPAF. The requested items should be included as attachments.
  2. The Dean will forward the request and all necessary items to the Office of Faculty Affairs.
  3. Faculty Affairs will forward the request to the Peer Review Committee for a decision. Please note that the review of the WPAF does not stop once a request has been submitted. The review of the WPAf must continue with the current level of review (i.e. Primary, Secondary, etc.) until a decision has been made by the Peer Review Committee.
  4. The Peer Review committee will notify the Office of Faculty Affairs of the committee's decision to add the requested materials to the WPAF. The Office of Faculty affairs will forward the decision to the college.
    1. If the request is approved, the WPAF must go back to the Primary Committee for review and proceed through all the subsequent levels of review. The college will also need to establish a new timeline for all levels of review, included the rebuttal period. The timeline will need to be condensed in order for the final review level (Dean or Provost) to be completed by the campus' deadline. See calendar above for the RTP deadlines for the current academic year.
    2. If the request is denied, the WPAF must continue with the current review.

If you have questions please reach out to the Office of Faculty Affairs at facultyaffairs@csus.edu.