As of August 2023, all campus departments move to the new online system to report hours worked. View an introductory video for the campus rollout.

• At the end of each day worked, hourly employees will “Report Hours Worked” through My Sac State
• At least weekly, timesheet approvers will “Approve Reported Hours” through My Sac State or communicate any corrections that employees need to enter.

Instructions and Resources

• Instructions for mid-month paid employees, timekeepers, approvers and CARS requesters
  • Employee Instructions – Quick Steps
  • Approver Instructions – Quick Steps
  • Tips for Timekeepers and Head Timekeepers
  • Online Timesheet Roles (CARS requests)
  • Frequently Asked Questions (FAQ)
• Workflow diagram for online process to pay employees mid-month
• Absence Management Self Service information
• Register for Timekeeper Workshops through the Learning and Development events calendar

Need Help?

• Contact your Department timekeeper or approver, for:
  • Job Record Numbers or Department IDs
  • Timesheet corrections
  • General questions about timesheets, hours worked and deadlines
  • CARS Requests to request eTime Approver access (Note: Ensure you are current with Data Security and FERPA Training)
• Department timekeepers can elevate unresolved issues to the Payroll Office
• IRT Support and Consultation, for:
  • Open Chat during office hours for help with access issues
  • Search "Find Answers" with keywords, such as Payroll, Approver, Overtime
  • How to reset password
  • Login with Duo

Why Online Timesheets?

• To improve accurate and timely pay
• Why now? It’s long overdue! It’s about time for a paperless process that is sustainable, available remotely, and transparent to employees and approvers
• What if we don’t? Paper process continues with inaccurate and delayed results

Impacted Employees

• Student Assistants
• Work-Study Student Assistants
• Instructional Student Assistants (ISA)*
• Casual Workers
• Hourly Intermittent Employees
• Salaried Employees reporting overtime, compensatory time or shift differential*

More information about which employees use the online timesheet system

*Pending meet and confer process with applicable unions

Advantages

• Online: Employees can submit hours worked, and authorized approvers can view/approve remotely
• Pre-populated: Pay period dates and employee data display in the online timesheet
• Streamlined: Simplified approval process
• Transparent: Employees/Approvers can view hours submitted for pay
• Familiar: Same system as “Report Absences” and “Absence Management”