Who We Are and What We Do

Contract Services, within Procurement & Contract Services, is responsible for reviewing and coordinating agreements that bind California State University, Sacramento.

All agreements with external parties—including auxiliaries—must be reviewed by Contract Services, regardless of whether funds are involved.

At a Glance

• Contract Services manages 1,000+ active agreements across campus, including academic, operational, and institutional agreements
• Agreements are processed based on complexity, risk, and coordination requirements
• Many agreements require multiple internal approvals and external partner coordination
• Processing timelines may vary depending on volume, staffing levels, and systemwide initiatives

Contracting Authority

Procurement & Contract Services is the designated office authorized to review, approve, and execute agreements that bind the University.

Only individuals with formally delegated authority through Procurement & Contract Services are authorized to act on behalf of the University. This delegation of authority is established in accordance with California State University policy and applicable state law.

All agreements with external parties must be reviewed and processed through Procurement & Contract Services. Any agreement signed without proper delegated authority will not be recognized by the University and will be considered invalid and unenforceable. 

How to Submit a Request

All contract and agreement requests (not related to the purchase of goods or services) must be submitted through: contractservices@csus.edu

- A centralized intake form (OnBase Contract Services Request Form) is currently in development to improve request tracking and visibility. Additional information will be shared upon go-live.

- Once implemented, email submissions may be redirected to the form.

When to Use Contract Services

Contract Services supports agreements including (but not limited to):

• Memorandums of Understanding (MOUs)
• Student placement and internship agreements
• Revenue agreements
• International agreements
• Lease and space use agreements
• Public works and construction-related agreements
• Inter-departmental service agreements
• No-cost agreements

When to Use Procurement (P2P)

If your agreement involves the purchase of goods or services:

• Submit a CSUBuy P2P requisition
• Attach the agreement to the requisition
• The assigned Buyer will review as part of the procurement workflow

Roles & Responsibilities

Contract Services is responsible for:

• Reviewing agreements for policy compliance
• Preparing and/or reviewing contract documents
• Negotiating terms when required
• Coordinating legal review when necessary
• Managing contract execution and approval

What to Expect

• Requests are processed based on complexity and queue order
• Incomplete requests may be returned for revision
• Timelines may vary based on volume and coordination requirements

View current Service Levels & estimated timelines

What is Contracting?

Contracting occurs whenever the University enters into an agreement with an external entity or auxiliary organization.

Contracts range from simple MOUs to complex construction agreements.

Agreement Types

Contract Services supports a wide range of agreements, including:

• Academic internship and student placement agreements
• Memorandums of Understanding (MOUs) and no-cost agreements
• Revenue agreements
• International agreements
• Inter-departmental service agreements
• Lease and campus space use agreements
• Public works and construction-related agreements
• Agreements to loan or borrow artwork

Need Help Selecting a Type?

If you are unsure which agreement type to select:

• Submit your request using the closest match
• Contract Services will assist with proper classification if needed

Contact

contractservices@csus.edu