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CSUBUY Procure-to-Pay (P2P)
CSUBUY Procure-to-Pay (P2P) - Coming January 26th, 2026!
What is CSUBUY Procure-to-Pay (P2P)
The CSUBUY Procure-to-Pay (P2P) application is a centralized, systemwide platform designed to standardize, streamline, and enhance procurement and payment processes across all California State University campuses. This strategic solution reinforces our commitment to operational efficiency, transparency, and compliance—enabling campuses to manage purchasing and payment activities with greater consistency and accountability.
Through standardized workflows, real-time data access, and integrated tools, the P2P system helps reduce manual touchpoints, improve supplier collaboration, and support smarter, data-driven procurement decisions. Whether you’re initiating a purchase, managing a contract, or processing an invoice, the platform is built to support both daily operations and long-term strategic goals across the CSU.
Read More on the Chancellor's Office CSYOU page.
Key Benefits of CSUBUY P2P:
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Streamlined procurement and payment processes for increased efficiency
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Greater visibility into transactions and spending
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Enhanced data quality to inform better decision-making
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A more intuitive and improved user experience
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A foundation for ongoing optimization and continuous improvement
Planning For Fiscal Year-End: Transition Strategies
Monthly P2P One Page Update - October 2025
CSUBUY P2P Training Interest Qualtrics Form
- Teams Booking Page- COMING SOON!
| Category | Legacy (Current Process) | New P2P Process (Live January 26th, 2026) |
|---|---|---|
| New Requisitions / Goods, or Services | Submitted via CFS Finance Access Requistion Access in CFS will be removed on January 26th, 2026 | Entered directly in P2P (Please see Shopper/Requester Demo) |
| Blanket POs | Submitted via CFS Finance Access Blanket POs entered in CFS will NOT carry over to CSUBUY Procure-to-Pay (P2P) and will be processed for dates up to February 28, 2026 | Close PO in CFS and create a new PO in CSUBUY for March 1, 2026 - June 30, 2026 (Please see Shopper/Requester Demo) |
| Existing Commodity/Service POs (Not Blankets) | Open POs in CFS Finance Access | Leave current PO in CFS if completing by Fiscal Year End |
| In-Flight CFS Transactions | Requests, POs, Invoices that are submitted prior to go-live | Process in CFS ASAP |
| Direct Pay Requests (Allowable) | Allowable Requets submitted via Direct Payment Request - Adobe Sign Workflow on ABA Forms page | Facilitated on the various order forms in P2P - ABA forms link will no longer available Jan 30th |
| Direct Pay Requests (Exception to Policy) | Exception to Policy Requets submitted via Direct Payment Request - Adobe Sign Workflow on ABA Forms page with additional information | Facilitated on the various order forms in P2P - ABA forms link will no longer available Jan 30th |
| Suppliers / Vendors | Vendor completes 204 form via OnBase to create supplier and provides to campus department | Campus end users can invite new suppliers to complete the self-registration process via the P2P platform (Please see Supplier Demo) |
| Payments / Invoices | Processed via CFS with invoice submitted by department to applicable Adobe Sign Workflow | Suppliers able to upload through their supplier portal, or submit to CSUBUY-P2P@csus.edu - Once submitted all invoices are managed directly in P2P (Please see Vouchers & Receiving Demo) |
| Marketplace | Campus Marketplace (Amazon, Staples, etc.) | P2P Catalog Punchouts with automated requisitions |
| Receiving (3-Way) | Department emails Distribution/Receiving for posting (Stock Receipt Report) | Receipt required in P2P (Please see Vouchers & Receiving Demo) |
| Receiving (2-Way) | 2-Way: Dept signs and authorizes on invoice able to issue payment (Invoice Approval via Adobe Sign) | Verification required by the PO Owner in P2P (Please see Vouchers & Receiving Demo) |
| Independent Contractors & Guest Lecturers | Manual campus process and routing | Automated routing to HR compliance approvers through P2P |
| IT Purchases / ITPR | Manual submission via ServiceNow Tickets | Automated routing to IRT compliance approvers through P2P |
| Branding and Logo Items | Manual campus process and routing | Automated routing to Branding compliance approvers through P2P |
| Facilities Pre-Approvals (Furniture/Vehicle) | Manual campus process and routing | Automated routing to Facilities compliance approvers through P2P |
| Delegation of Fiscal Authority | Manual campus process and routing | Automated workflow based on chartfield and dollar thresholds in P2P (Please see BMSS Effective Nov 21st, 2025) |
Procure-to-Pay (P2P) Trainings
UPCOMING EVENTS
Sign up for demonstration videos and future trainings on our Financial Services Training Calendar
| Campus Users Training Video | Date & Time |
|---|---|
| Shoppers/Requestors : This session provides training for users who are responsible for procuring goods and services for your department. It will cover Shopper vs. Requester roles, suppliers, punchouts, forms, cart management, persona/business unit selection, chartfield usage, and the full workflow. | January 20, 2026 1:30pm-3:30pm |
| Approvers : This session provides training for users identified as being responsible for the fiscal authority. It will cover key approval roles and processes, how financial workflows function, handling approval substitutions, approval actions (return, reject, comment, approve), managing shared folders, and reviewing forms and attachments. | January 21, 2026 9am-11am |
| Compliance Approvers : This session provides training for users identified as being approvers in compliance workflow. It will cover key approval roles and processes, how compliance workflows function, handling approval substitutions, approval actions (return, reject, comment, approve), managing shared folders, and reviewing forms and attachments. | January 22, 2026 9am-11am |
Procure-to-Pay (P2P) Campus Demos
UPCOMING EVENTS
Business Partners Round Table (BPRT) Presentation - August 14, 2025 9am-11am via Zoom
Sign up for demonstration videos and future trainings on our Financial Services Training Calendar
| Campus Users Demonstration Video | Date & Time | Presentation Slides |
|---|---|---|
| Supplier | July 29, 2025 2pm-3pm | P2P Demo Supplier Slides |
| Shopper/ Requestor | August 4, 2025 10am-11am | P2P Demo Shopper & Requestor Slides |
| Workflow & Approver | September 22, 2025 1pm-2pm | P2P Demo Workflow & Approver slides |
| Change Order, Carts & Searches | October 1, 2025 1pm-2pm | P2P Demo Change Order, Carts & Searches |
| Vouchers & Receiving | October 8, 2025 1pm-2pm | P2P Demo Vouchers & Receiving |
| Open Townhall | November 3, 2025 1pm-2pm | P2P Demo Town Hall |
Procure-to-Pay (P2P) Compliance Approver Demos
UPCOMING EVENTS
Business Partners Round Table (BPRT) Presentation - August 14, 2025 9am-11am via Zoom
Sign up for demonstration videos and future trainings on our Financial Services Training Calendar
| Demo Type | Date & Time | Presentation Slides |
|---|---|---|
| HR/ Independent Contractor Review | August 7, 2025 10am-11am | HR/Independent Contractor Approver Slides |
| Facilities | August 13, 2025 3pm-4pm | Facilities Approver Slides |
| IT | September 24, 2025 11am-12pm | IT Approver slides |
| Branding & Logo | September 30, 2025 11am-12pm | Branding & Logo Slides |
| Catch-All Session | November 4, 2025 9:30am-10:30am |
Campus Marketplace
The Campus Marketplace is a collection of supplier catalogs with CSU contracted pricing. The marketplace provides ProCard users discounted pricing and suppliers a trade portal for selling their product through a "Supplier Hosted Catalog."
Stockless Office Supply Ordering from Staples
Office supplies may be ordered from your desk by using the CSU Campus Marketplace.
Learn more about the Staples Stockless Office Supply program.