Support Page Content
CSUBUY Procure-to-Pay (P2P)
CSUBUY Procure-to-Pay (P2P) - Go Live January 26th, 2026!
What is CSUBUY Procure-to-Pay (P2P)
The CSUBUY Procure-to-Pay (P2P) application is a centralized, systemwide platform designed to standardize, streamline, and enhance procurement and payment processes across all California State University campuses. This strategic solution reinforces our commitment to operational efficiency, transparency, and compliance—enabling campuses to manage purchasing and payment activities with greater consistency and accountability.
Through standardized workflows, real-time data access, and integrated tools, the P2P system helps reduce manual touchpoints, improve supplier collaboration, and support smarter, data-driven procurement decisions. Whether you’re initiating a purchase, managing a contract, or processing an invoice, the platform is built to support both daily operations and long-term strategic goals across the CSU.
Key Benefits of CSUBUY P2P:
-
Streamlined procurement and payment processes for increased efficiency
-
Greater visibility into transactions and spending
-
Enhanced data quality to inform better decision-making
-
A more intuitive and improved user experience
-
A foundation for ongoing optimization and continuous improvement
Procure-to-Pay (P2P) Lab Sessions
UPCOMING EVENTS
Sign up for labs sessions and weekly office hours on our Financial Services Training Calendar.
Please review all training materials on the CSUBUY Training Library!
Lab Sessions will be recorded and published via sharepoint once available.
| Hypercare Support Labs | Dates & Time | Resources |
|---|---|---|
| Week 1 : Intro Labs (system introduction, navigations, profile, supplier search, punchouts, forms, chartfields, check out, searching) | Week of January 26th, 2026 | Slides and Recording |
| Week 2 : Shopper/Requester Labs (shopping, carts, cart management, punchouts, forms, requisitions, workflows, supplier request, change requests) | Week of February 2nd, 2026 | Slides and Recording |
| Week 3 : Approver Labs (review requests, approval actions, comments) | Week of February 9th, 2026 | Slides and Recording |
| Week 4 : Receiving, voucher processes and approval, search functions | Week of Febraury 16th, 2026 | Slides and Recording |
| Week 5 : TBD | Week of February 23rd, 2026 | Slides and Recording |
Supplier Registration Assistance
Please reference the CO page for Supplier guides!
Demonstration & Training Videos
| Demonstration Category | Dates | Sharepoint |
|---|---|---|
| Campus Users | Fall 2025 | Demo Videos & Slides |
| Compliance Approvers | Fall 2025 | Demo Videos & Slides |
| Day in the Life | January 2026 | Demo Videos & Slides |
Planning For Fiscal Year-End: Transition Strategies
Monthly P2P One Page Update - December 2025
| Category | Legacy (Current Process) | New P2P Process (Live January 26th, 2026) |
|---|---|---|
| New Requisitions / Goods, or Services | Submitted via CFS Finance Access Requisition Access in CFS will be removed on January 30th, 2026 | Entered directly in P2P (Please see Shopper/Requester Demo) |
| Blanket POs | Submitted via CFS Finance Access Blanket POs entered in CFS will NOT carry over to CSUBUY Procure-to-Pay (P2P) and will be processed for dates up to February 28, 2026 | Close PO in CFS and create a new PO in CSUBUY for March 1, 2026 - June 30, 2026 (Please see Shopper/Requester Demo) |
| Existing Commodity/Service POs (Not Blankets) | Open POs in CFS Finance Access | Leave current PO in CFS if completing by Fiscal Year End |
| In-Flight CFS Transactions | Requests, POs, Invoices that are submitted prior to go-live | Process in CFS ASAP |
| Direct Pay Requests (Allowable) | Allowable Request submitted via Direct Payment Request - Adobe Sign Workflow on ABA Forms page | Facilitated on the various order forms in P2P - ABA forms link will no longer available Jan 30th |
| Direct Pay Requests (Exception to Policy) | Exception to Policy Request submitted via Direct Payment Request - Adobe Sign Workflow on ABA Forms page with additional information | Facilitated on the various order forms in P2P - ABA forms link will no longer available Jan 30th |
| Suppliers / Vendors | Vendor completes 204 form via OnBase to create supplier and provides to campus department | Campus end users can invite new suppliers to complete the self-registration process via the P2P platform (Please see Supplier Demo) |
| Payments / Invoices | Processed via CFS with invoice submitted by department to applicable Adobe Sign Workflow | Suppliers able to upload through their supplier portal, or submit to CSUBUY-P2P@csus.edu - Once submitted all invoices are managed directly in P2P (Please see Vouchers & Receiving Demo) |
| Marketplace | Campus Marketplace (Amazon, Staples, etc.) | P2P Catalog Punchouts with automated requisitions |
| Receiving (3-Way) | Department emails Distribution/Receiving for posting (Stock Receipt Report) | Receipt required in P2P (Please see Vouchers & Receiving Demo) |
| Receiving (2-Way) | 2-Way: Dept signs and authorizes on invoice able to issue payment (Invoice Approval via Adobe Sign) | Verification required by the PO Owner in P2P (Please see Vouchers & Receiving Demo) |
| Independent Contractors & Guest Lecturers | Manual campus process and routing | Automated routing to HR compliance approvers through P2P |
| IT Purchases / ITPR | Manual submission via ServiceNow Tickets | Automated routing to IRT compliance approvers through P2P |
| Branding and Logo Items | Manual campus process and routing | Automated routing to Branding compliance approvers through P2P |
| Facilities Pre-Approvals (Furniture/Vehicle) | Manual campus process and routing | Automated routing to Facilities compliance approvers through P2P |
| Delegation of Fiscal Authority | Manual campus process and routing | Automated workflow based on chartfield and dollar thresholds in P2P (Please see BMSS Effective Nov 21st, 2025) |
Contact Us
For questions and invoices please email:
Frequently Asked Questions (FAQ)
You can check your assigned roles in your Profile on the upper right hand corner of the screen.
While most of our requisition forms are now built into the system and have automated routing rules. P2P does have some limitations. We put together some examples of requisitons that will still require additonal documentation.
| Type of Requisiton | Addition Documentation? |
|---|---|
| Requisition over $250k | Yes |
| Services on Campus | Release of Liability |
| After the Fact | Justification for future resolution memo |
Campus Marketplace
The Campus Marketplace is a collection of supplier catalogs with CSU contracted pricing. The marketplace provides ProCard users discounted pricing and suppliers a trade portal for selling their product through a "Supplier Hosted Catalog."