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Office of the Vice President/CFO Division of Administration & Business Affairs

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Instructionally Related Activities

Instructionally Related Activities (IRA) fees are paid by students to provide support for essential educational experiences and activities that aid and supplement the fundamental mission of the University. Instructionally related programs may apply for funds that are generated by IRA fees by submitting proposals to the IRA Advisory Committee. The ASI President serves as chair, and the committee acts as the advising body to the President for IRA student fee allocation.

Policies and procedures regarding IRA allocations can be found in the University Policy Manual: ADM-0186, Instructionally Related Activities Fee Administration. The policy provides outlined guidance for IRA application procedures and provides additional transparency in regards to the allocation process. Furthermore, the updated application and allocation process aligns more closely with other campus grant procedures (ASI External Grant and UEI’s Campus Grants Program).

Program proposals for the 2024/2025 IRA cycle will be accepted February 19 through March 22 . It is anticipated that programs will be contacted in April regarding questions about their applications (if applicable).

Note - Applications should be submitted for signature in advance, as they must be fully completed and sent to the Office of the Vice President/CFO with signatures from all relevant parties, with the exception of the Provost, by March 22.

FY 2024-2025 Application Timeline

Dates Item
Monday, Feb. 19 through Friday, Mar. 22
IRA Application Window
Friday, March 22 at 5:00 p.m. Applications due
Please review all directions before submitting
Early April IRA committee convenes to review applications 
April to early May IRA committee deliberates and makes recommendations for funding via VP/CFO to President
May President reviews, approves, or makes revisions to IRA Committee’s recommendations.
President’s final decision is submitted to VP/CFO Office
June Allocation letters sent to Program Advisors

IRA Application Documents: FY 24/25

Effective FY21/22, IRA applications will be routed for approval signatures and submitted for the IRA Advisory Committee's consideration via Acrobat Sign. Please download and complete both the application and funding summary spreadsheet prior to beginning the Acrobat Sign process. All required documents must be attached with all proper signatures received prior to the application due date, in order for consideration for this funding cycle.

Note: Please email with any questions on which approval signatures are needed and in what order.

Additional Information

IRA Workshop dates and times for FY 2024/2025

Please note - all IRA applicants must attend an IRA workshop to be considered for funding.

Register for one of the FY24/25 Zoom and In Person Workshops listed below. If none of the dates and times are feasible, please feel free to email the Office of the Vice President for Administration/CFO at for alternative options.

Date Time Location  Register Below
February 26      11:00 AM - 12:00 PM   Zoom  Register
February 29    10:00 AM - 11:00 AM  UTAPS Conference Room   Register
March 5     1:00 PM - 2:00 PM  Zoom  Register
March 7     9:00 AM - 10:00 AM  Zoom  Register
March 12    2:00 PM - 3:00 PM  Zoom  Register
March 13 1:00 PM - 2:00 PM  Zoom  Register
March 15 10:00 AM - 11:00 AM  Zoom  Register

Projected funds available to allocate for FY 2024/2025: $680,000

The projected amount available to allocate for the next fiscal year has been calculated based on census and budget projections. The table below identifies the past three years of data in regards to total amount of funds requested by programs, in addition to the actual amount allocated.

Historical IRA Allocation Amounts

Fiscal Year Total Amount Requested by Programs Total Amount Available to Allocate 
FY 24/25 $998,699 $680,000
FY 23/24 $894,344 $680,000
FY 22/23 $789,703 $640,000
FY 21/22 $702,182 $516,408
FY 20/21 $719,701 $591,628
FY 19/20 $591,176 $470,100
FY 18/19 $614,868 $473,000
FY 17/18 $828,169 $469,770
FY 16/17 $779,976 $554,150

  1. The total amount of IRA funds available to allocate will be released after the spring semester census. This amount will be publicly posted to allow for additional transparency.
  2. The rubric which the IRA Advisory Committee utilizes to review proposals is included in the IRA application packet.
  3. 10% of the total amount of IRA funds available to allocate (per fiscal year) will be reserved for new, approved programs.
  4. Program presentations, once part of the application process, will no longer be scheduled. If the IRA Advisory Committee has any questions regarding a program’s application, the advisor listed on the application will be contacted for clarification.
  5. Programs receiving IRA funding will be required to complete a post activity report which details how IRA funds were utilized as outlined in their respective program proposals. Programs which receive funds during one application cycle and request for funding for the following application cycle must submit a Post Activity report in order to be considered for new funding.
  6. As requested by the President’s Office, a divisional Vice President signature will now be required on the IRA application. Please plan accordingly as late applications will not be accepted.
  7. For programs hiring student assistants utilizing IRA funds – starting FY 19/20, student assistants are required to be hired through main campus Human Resources.