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Online Collaboration Services
Collaboration services enable sharing of files, information, and data among structured or ad-hoc teams. This allows you to work together on tasks or projects remotely and asynchronously.
Though Microsoft Teams and SharePoint are often used for the same purpose, there are key considerations to think about in deciding which one is best for you.
Not sure - or have a use case you'd like to discuss - let us know!
Digital Workspaces
Office 365 Teams
Office 365 Teams provides you with a chat-based workplace, where file sharing, conversations, and tasks happen in the same place.
Best used when:
- Things move at a fast pace and communication is always happening.
- You want to create tasks, and share files with a subgroup of individuals.
- You're working with documents that are pertinent to smaller groups but not the overall organization.
- Communication tends to be less formal and more conversational and timely.
- Team membership is small, ad-hoc, or fluid.
- You want to create, manage, and administer your own groups.
Document Sharing
SharePoint
SharePoint is document management/collaboration platform that allows for strong access and version controls.
Best used when:
- You need to store and share files, but actual discussion happens elsewhere.
- You have a high need for governance, consistency, and structure.
- You need several areas of publishing information (e.g., HR onboarding guidelines with a landing page and supporting subpages).
- You want integration between sites.
- Membership is automated or centrally managed.
- Membership tends to span an organization or entire department.
Comparison of Teams vs. SharePoint
| Use Case | Teams | SharePoint |
|---|---|---|
| Ad-hoc communication is my priority. | ✔ | |
| I need to share and store files internally. | ✔ | ✔ |
| Documents are intended for use by small groups. | ✔ | |
| Documents are intended for us by the organization. | ✔ | |
| Team membership is cross functional and fluid. | ✔ | |
| I want to manage and administer my own groups. | ✔ | |
| Governance, versioning, and structure is my priority. | ✔ | |
| I have a need to integrate with other groups/sites. | ✔ | |
| Membership is automated based role/classification. | ✔ | |
| I am intending to share more standardized information (e.g., policies). | ✔ | |
| I want to make shared lists for storing tabular data | ✔ | |
| I want to shift from email to chat/instant messaging | ✔ | |
| I want to be able to integrate with or work directly from Office 365 apps | ✔ |