A. For the first two weeks of every semester, Student Organizations & Leadership hosts Club Days, where returning student organizations in good standing can provide information to new and continuing students about their campus activities and how to join. The Library Quad, Main Quad, and the Shasta Hall walkway are the primary locations for this event. The South Green Lawn will serve as a secondary location, to be used only as needed.

As the purpose of Club Days is to create a welcoming environment and increase student engagement in on-campus opportunities, we expect all student organizations selected to be a positive representation of their clubs and our department. Any clubs and/or their members who do not fulfill the purpose of this event (i.e. by speaking poorly of other organizations/departments, providing misleading information) will be unable to continue at Club Days and may not be permitted to participate for a time period to be determined by SO&L.

B. Booths may not exceed 8 feet in length, width, and overall height. The surface height (i.e. the area in which you display materials for individuals to pick up or sign up to share their interest) may not exceed 34 inches. Booths may only be one story.

C. Canopies/pop-ups are allowed in pre-approved locations, weather permitting. Given they can pose a safety risk in windy environments, canopies/pop-us must be lowered at all times when a table spot is not occupied by club members. Only flame-resistant (CPAI84 compliant) canopies/pop-ups are permitted.

D. In the event that temperatures reach 100 degrees, or there are other unhealthy environmental conditions present, student organizations will be expected to cease tabling until it is deemed safe to resume by Student Organizations & Leadership.

E. Booths may not have a solid base, carpeting, or other floorings. Such items can damage or kill the grass.

F. All materials disseminated during Club Days must adhere to the University Publicity and Posting Policy.

G. Distribution of food (including candy), beverages, or cooking for members is not permitted during Club Days.

H. Booth space is for club promotion only; promotion of for profit groups is not permitted.

I. Amplified sound is not permitted at individual booths, and power is not available.

J. All items left in the area, unattended, are left at your own risk. During the weekend following the first week, Facilities will be watering the lawns across campus. It is highly recommended you remove everything to ensure no items are damaged.

K. Club activities at booths: the space allocated and approved for Club Days is tabling. If you have an interest in bringing anything beyond the space you have been allocated for a table (past examples include a race car or corn hole) these need to be approved prior.

L. Two or more recognized student organizations in good standing can share a tabling location if all organizations complete a contract and the space is reserved as such.

M. The University reserves the right to remove booths/tabling materials that interfere with the normal operations of the campus, obstruct vehicular sightlines or are deemed unsafe to pedestrian traffic.

N. Any booth remaining past the final date of the reservation shall be disposed of by University Facilities Management. Organizations whose booth, table, furniture, or canopy has to be removed by the University may be assessed a fine up to $300 and not be permitted to participate in Club Days for an entire year.

For the full policy, please refer to “Library Quad/Club Days” and the “Booth/Table Policy” in the Student Organization Handbook.