California State University, Sacramento

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Grants Academic Affairs

FALL 2020 and SPRING 2021 UPDATES:

1) Applications are being accepted for ARA and SAD grants to help pay for registration to virtual conferences since travel to conferences due to COVID-19 has been suspended for the year. Please email with any questions about other virtual conference/workshop related expenditures.

2) Due to the virtual operation of the University in response to COVID-19, all applications must be submitted electronically. The completed application must be emailed to

NOTE: Since an advisor needs to sign the application, please discuss with them the best way to get their signature. It can be an e-signature, or another method that confirms they are "signing" the grant application form (attached email from them, etc.).

This grant funding opportunity supports activities that extend students’ educational experiences beyond the normal instructional environment. We encourage students from all academic disciplines to apply.

Theses fund support Academic Related Activites (ARA) and Student Academic Development (SAD) and are for reimbursement only.


Must be an active student at Sacramento State during the semester when attending the conference to be eligible for grant funding. Students that have graduated prior to attending a conference are not eligible for funding.

Application Timeline

Funds are distributed as applications are submitted on a first come, first served basis. There is no guarantee funds will be available throughout the year. Students should apply for funds as soon as they know they will be attending the conference, and are encouraged to do so as early as possible to maximize the chance of funding.

Note: California Government Code Section 11139.8 prohibits the use of state funds, which include the ARA and SAD grants, for travel to the states listed on the CA state travel ban list. ARA and SAD grants will, therefore, not be approved for travel to the following states: Alabama, Iowa, Kansas, Kentucky, Mississippi, North Carolina, Oklahoma, South Dakota, Tennessee, Texas, and South Carolina.

The complete list of affected states is maintained on the California State Attorney General's website.


Amount Awarded

  • ARA awards will not exceed $300 for in-state conferences and $500 for out-of-state conferences.
  • SAD awards will not exceed $300. The SAD Grant will not cover the cost of out-of-sate transportation, but you will be reimbursed for lodging and registration.
  • Applicants are eligible for the maximum amount requested (within the parameters of the program guidelines) between the two grant programs.
  • Full funding is not a guarantee.
  • The Academic Affairs staff will place applicants into the appropriate program to maximize applicant's potential reimbursement amount.


  • Group projects: Groups of students attending a conference together are NOT considered "group projects" and must submit individual applications.
  • Budget: Do not include the cost of food, textbooks, membership fees, clothing, etc. (broader list included in "Program Agreement" page). The SAD Grant will not cover the cost of out-of-sate transportation, but you will be reimbursed for lodging and registration.
  • Receipts: Receipts do NOT need to be turned in with application. However, failure to turn in receipts by deadline may result in a forfeit of awarded funds.
  • Award Process: All applicants will be notified via email with the status of grant funding. These are reimbursement grants and will only be awarded if original receipts are submitted.
  • Combined Booking: If you are using a travel agency or booking online, lodging and transportation must be listed separately.
  • Failure to List Item: Expenses not listed in the budget will NOT be reimbursed.

Reimbursement Process

  • All applicants will be notified by e-mail as soon as possible after these deadlines, usually within 6 weeks.
  • All receipts must have your name on the receipt (if applicable) and must indicate the expense has been paid.
  • Special arrangements for reimbursement after the deadlines can be requested. Exceptions are not guaranteed.
  • Original receipts, boarding passes, name tags, copies of credit cards used, and final statement MUST be submitted to be reimbursed from the ARA grant.
  • If notified by the Academic Affairs staff, please complete a Vendor Data Form.
  • Grant reimbursement is subject to University policy and reimbursement guidelines.