Procurement Card Program

Sacramento State now offers a VISA Procurement Card program through US Bank. The Procurement Card is an easy, efficient, and cost-effective way to make low dollar amount purchases. It makes sense to use the Procurement Card-- the fast, efficient, and inexpensive method to place small orders.

How to Obtain a Procurement Card

Instructions: If you are requesting a new Procurement Card, please print out and complete the forms below:

Request for COMMON ACCESS REQUEST SYSTEMS (CARS) CMS Financials User Access (complete and submit if you do not already have CMS Financials access)

Procurement Card Request/Update Form
(For new participants and cardholder changes)

Adobe Sign ProCard Statement Submission Resources

Effective July 25, 2023 the ProCard Statement submission process has been implemented to go through Adobe Sign. The required signatures will be obtained through Adobe Sign. Please refer to the below resources to familarize yourself with the new process. All ProCard statements MUST be submitted through this process. Statements submitted via email to procard@csus.edu will NOT be accepted.

Please reach out to procard@csus.edu if you have any questions or need assistance.

Cardholder Resources

These resources are for cardholders that are submitting their own ProCard Statements.

Submitter Resources

These resources are for for individuals submitting the ProCard Statement on behalf of the cardholder.

Hospitality Justification Form

The ProCard may be used for hospitality-related purchases, but cardholders must report the transactions according to specific guidelines.

If you used your ProCard for hospitality purchases, you must complete a Hospitality Justification Form. This form is necessary for audit purposes, to standardize documentation, and replaces previously used memos.

This form must be submitted along with supporting backup documentation such as invoices, itemized receipts, event agendas/flyers, and a list of attendees along with their relationship to the University (if needed) to justify the business purpose of the hospitality transaction when reconciling your ProCard Statement. This process will ensure that all hospitality expenses are accounted for and properly justified.

If multiple hospitality transactions correspond to the same event, use one form. One form cannot document different events.

It is not mandatory to have a signature on the Hospitality Justification Form for the ProCard statement. Instead, it is sufficient to obtain the appropriate approver signature when submitting the statement for approval through the Adobe Sign Process. ProCard statements are the only exception to not completing the signature field on this form. An individual who holds the ProCard is not authorized to approve their own hospitality transactions.

Hospitality Justification Form

Hospitality Justification Form - User Guide