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Gerontology Department College of Social Sciences & Interdisciplinary Studies

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CastleBranch Clearance Instructions for GERO 101, 103, 130, and 131

We have arranged for all Gerontology students to use CastleBranch – an online company that coordinates and manages the variety of mandatory agency requirements. Once you complete everything needed, verification will be sent to the Gerontology Program, which will then allow us to give confirmation to your professor that you can participate in Service Learning (GERO 101 and 103) or your internship (GERO 130 and 131).

Clearances are DUE BEFORE the semester begins.

Please start the process early if you know you will be taking GERO 101, 103, 130, or 131.

GERO 101

**NOTE: Due to COVID-19, Fall 2020 clearances have been temporarily revised for GERO 101 and 103. You will need to complete HIPAA only for Fall 2020. (Updated TB tests will be required when we resume in-person courses.)

IN FALL 2020: ONLY COMPLETE STEPS 3 AND 4 BELOW (Purchase LK49e in CastleBranch and complete your HIPAA.)**

101 Clearances are DUE the week before the semester begins.

This means the student must be cleared in CastleBranch. Exceptions may be made for students who add the course late. Please note:

  • A 2-step TB test may take up to 2-4 weeks to complete.
  • CastleBranch may take up to 2-4 weeks to review and clear test results.
  • There may be false positives and other complications which will require further testing and take more time.

Please start the process early if you know you will be taking GERO 101.

GERO 101 students need to purchase the 2 CastleBranch accounts -- LK49im where you will upload your TB results and LK49e to do your HIPAA.

*Please note, this information is updated as of 7/22/2019.*

  1. Order the CastleBranch clinical package - LK49im - for your TB. To do this, go to https://discover.castlebranch.com/ and select "Place Order" at the top of the screen. Then on the next screen under package code, enter LK49im for "LK49im: Medical Document Manager" for $35 and then continue to place the order.

  2. Complete the TB test. To do this, get your 2-step TB tests from your doctor/ The WELL/another medical facility. Then upload your TB results into your CastleBranch account where it asks for TB.

  3. Order the CastleBranch HIPAA package - LK49e - for your HIPAA. To do this, go to https://discover.castlebranch.com/ and select "Place Order" at the top of the screen. Then on the next screen under package code, enter LK49e for "eLearning Tracker" for $15 and then continue to place the order.

  4. Follow the directions to complete your HIPAA.

A 2-step TB test means the doctor does a skin test, reads the results about a week later, then does ANOTHER skin test 1-3 weeks later, then reads again a week after that. You will need to allow 1-4 weeks to complete this process.

You do not need to complete the other tests and immunizations listed in CastleBranch for GERO 101. You only need TB and HIPAA.

YOU ONLY NEED TO PURCHASE THIS PACKAGE ONE TIME. YOU WILL RE-USE IT FOR GERO 103, 130, and 131.

If you have further questions, check out the GERO 101 and 103 Fact Sheet HERE.

GERO 103

**NOTE: Due to COVID-19, Fall 2020 clearances have been temporarily revised for GERO 101 and 103. You will only need HIPAA only for Fall 2020. (Updated TB tests will be required when we resume in-person courses.)

IF YOU COMPLETED HIPAA FOR GERO 101, YOU DO NOT NEED TO REPEAT THIS STEP**

103 Clearances are DUE the week before the semester begins.

This means the student must be cleared in CastleBranch. Exceptions may be made for students who add the course late. Please note:

  • A 1-step renewal TB test may take up to 1-3 weeks to complete.
  • CastleBranch may take up to 2-4 weeks to review and clear test results.
  • There may be false positives and other complications which will require further testing and take more time.

Please start the process early if you know you will be taking GERO 103.

GERO 103 students need an up-to-date TB test. You should have already completed your HIPAA for 101. Your TB for 101 expires after one year so you will need to do a renewal when it expires after 1 year.

The renewal TB test is a 1-step TB. That means your doctor does a skin test and then reads about a week later.

CastleBranch will send you a reminder when your TB expires. Be sure to upload your results into your CastleBranch account.

If you have further questions, check out the GERO 101 and 103 Fact Sheet HERE.

GERO 130

**NOTE: DUE TO COVID-19, THESE CLEARANCES ARE SUBJECT TO CHANGE. WATCH YOUR CSUS.EDU EMAIL FOR UPDATES COMING SOON**

GERO 130/131 Clearances are DUE --ONE MONTH-- before the first class session.

This means you must be cleared in CastleBranch (and MyCE if you are with Sutter or Mercy). Please note:

  • A TB renewal, flu shot, drug test, and other medical requirements may take up to 1-4 weeks.
  • CastleBranch may take up to 2-4 weeks to review and clear test results.
  • MyCE may take up to 2-4 weeks to get set up.
  • A background check may take up to 2-4 weeks to complete in CastleBranch
  • There may be false positives or complications that require further testing and take more time.

Please start the process as soon as you have formally heard back from Dr. O. that your Practicum site is confirmed (usually at the end of the semester prior to your taking GERO 130) to be sure you are cleared on time.

GERO 130 students need an up-to-date TB test. You should have already completed your HIPAA for 101. Your TB expires after one year so you will need to do a renewal when it expires after 1 year.

CastleBranch will send you a reminder when your TB expires. Be sure to upload your results into your CastleBranch account.

The renewal TB test is a 1-step TB. That means your doctor does a skin test and then reads about a week later.

In addition, you will need to complete any additional test, immunizations, or other requirements set by your internship. Ask the GERO department office and your internship supervisor for details.

Eskaton:

In addition to HIPAA and an up-to-date TB, students doing an internship at Eskaton will need to have the following cleared in CastleBranch:

  1. Flu Shot – you will need a new one each year. Please upload your documentation from the doctor into CastleBranch in LK49im. You may have to wait for the current year's flu shot to become available and you can opt out if you wear a face mask during flu season.
  2. Background Check – you will need to order the Background Check package in CastleBranch. To do this, go to https://discover.castlebranch.com/, click "place order," and enter LK49bg for $42.

Sutter or Dignity Health/Mercy

*Please note, this information is updated as of 11/26/2019.*

In addition to HIPAA and an up-to-date TB, students interning with Mercy and Sutter will need to also be cleared in MyClinicalExchange MyClinicalExchange (MyCE) is another tracking system like CastleBranch. You will need to purchase a 12-month subscription for $39.50.

Students with Sutter and Dignity Health will need to compete the clearance process in MyCE AND CastleBranch. For the medical immunizations and tests, you may do so with your doctor, the Well, or other medical facilities.

Students with Mercy/Dignity Health and Sutter will need the following:

  1. Email melanie.saeck@csus.edu AT LEAST 2 weeks before the semester starts with: A.) The days and times you plan to work. B) Your internship supervisor’s name. C.)The official name and address of your facility. We need this information to link up your account in MyClinicalExchange.
  2. Flu Shot – Please get the flu shot each year or you may formally decline in MyCE and wear a mask while you are at your internship. You will need to complete the process for the flu shot documentation in MyCE AND upload your documentation from the doctor in CastleBranch in LK49im.
  3. BLS/CPR – Please do this and upload your documentation into MyCE.
  4. Photograph – Follow the same requirements as a passport photo and upload your documentation into MyCE.
  5. All training sessions, exams, and documents you are prompted to do in MyClinicalExchange.
  6. Background Check – you will need to order the Background Check package in CastleBranch. To do this, go to https://discover.castlebranch.com/, click "place order," and enter LK49bg for $42.
  7. Drug Screen - You will need to get a 7-panel drug screen. Then you will need to order the drugscreen packge in CastleBranch. To do this, go to https://discover.castlebranch.com/, click "place order," and enter LK49dt for $35. Please ALSO upload into MyClinicalExchange.
  8. Health Screen - You will need to get a health screen. Then upload your documentation from the doctor in CastleBranch in LK49im. Please ALSO upload into MyClinicalExchange.
  9. Immunizations/etc.: rubella, rubeola, mumps, varicella zoster, tdap, hepatitis B - You will need documentation that all of these immunizations and tests are up to date. Please upload your medical documentation into CastleBranch in LK49im.
  10. Mercy Only (until further notice): Bloodborne Pathogen Training - Please email melanie.saeck@csus.edu for details.

Every Other Internship Location:

You are required to do any additional clearance proceedures required by your internship agency.

If you have further questions, check out the GERO 130 and 131 Fact Sheet HERE. Agency list with clearance information can be found HERE.

GERO 131

GERO 130/131 Clearances are DUE --ONE MONTH-- before the first class session.

This means you must be cleared in CastleBranch (and MyCE if you are with Sutter or Mercy). Please note:

  • A TB renewal, flu shot, and other medical requirements may take up to 1-4 weeks.
  • CastleBranch may take up to 2-4 weeks to review and clear test results.
  • There may be false positives or complications that require further testing and take more time.

Start your renewal process early.

You are required to have an up-to-date TB test and update any thing else that may have expired such as a flu shot. Flu shots are only good for one year.

CastleBranch will send you a reminder when your TB expires. Please upload your up-to-date flu shot, immunization, and/or TB test results into CastleBranch in LK49im.

If you have further questions, check out the GERO 130 and 131 Fact Sheet HERE.