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Risk Management Division of Administration & Business Affairs

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Vehicle Accident Procedures

Sacramento State is self-insured for its motor vehicle liability insurance through a program administered by the State of California, Office of Risk and Insurance Management (ORIM), California Department of General Services.

What To Do If You Are Involved In An Accident

Sacramento State drivers must report ALL motor vehicle accidents in CSUS-owned vehicles, as well as those occurring in personal or rental vehicles while being driven on official State business. Vehicle Accidents must be reported by the employee/supervisor to Risk Management no later than 24 hours following an accident.

  1. Say nothing regarding the accident, except to the police, other state officers or employees, or an identified representative of the State's contract adjuster.
  2. Call campus police at 916-278-6000 or 911. If the police request a copy of your insurance and operating a state-owned vehicle, refer the officer to CVC 16021. State ownership of the vehicle establishes financial responsibility.
  3. Please report it to Risk Management Services as soon as possible, preferably the same day, but no more than 24 hours.
    • Accidents that occur on Friday, Saturday or Sunday must be reported the following Monday. Provide a preliminary statement by phone to Risk Management Services. If there is no answer, leave a message with your name, department, phone number, and a brief description of the accident.
    • Contact Information:
      • Risk Management Services (RMS), 916-278-2020
      • RMS is located in the River Front Center, Suite 220, Zip 6145, 916-278-4359 fax
      • Sac State Police, 916-278-6000
  4. If you are driving a University/State-owned vehicle, complete the Accident Identification (STD 269) before leaving the accident scene.
  5. All drivers must complete a Vehicle Accident Report (STD 270) and Report of Incident or Accident within 24 hours.
  6. The supervisor will investigate each accident promptly and thoroughly and complete a State Driver Accident Review form (STD 274) and send it to Risk Management Services within five (5) days.
  7. Any accident that results in any of the following conditions must be reported to Risk Management Services and Environmental Health and Safety staff (916-278-2020), or Human Resources (916-278-6704) within eight (8) hours:
    • Death
    • A disfiguring injury
    • A dismembering injury [loss of any body part]
    • Hospitalization of the University employee for 24 hours or more other than observation

Vehicle Accident Form Packet

For your convenience, attached is an electronic packet of Vehicle Accident Forms to print and place in State/University-owned vehicles or vehicles rented through an approved agency.


Note: the packet of forms is not fillable on computers. Please refer to the links contained in numbers 4 – 6 above for fillable forms.