Minors on Campus: California State University Sacramento (CSUS) is committed to providing a healthy and safe environment for all members of the campus community and visiting members of the public, including minor children (youth) on campus. Youth are individuals under the age of eighteen (18), who are not matriculated University students.

As part of our commitment to provide an open and safe campus environment for all, including youth, Risk Management Services (RMS) has developed the Youth Protection Program. This program intends to identify events and activities that serve, or otherwise engage youth, and establish standards and protocols for their safety and protection. It also intends to guide staff and volunteer conduct, and to facilitate the identification of high-risk interactions and program characteristics. The CSUS must consider the impact of all activities that involve youth, and appreciate the risks and legal responsibilities. Therefore, adopting appropriate measures to manage the potential for exposure, especially to these young program participants, is essential.

All University departments and auxiliaries, outside organizations, employees (staff), students and volunteers with regular or direct contact with youth must complete the following:

Program Registration

The person responsible for a University program hosting or involving youth must register their program by completing the Minors on Campus-Program or Activity Registration. Program registration requires indicating whether adults with direct access to youth have completed training and passed a background check. Registration for Youth Programs and Youth Activities shall be submitted to the University at least sixty (60) days before each event or activity starts. A program that does not register will not be allowed.

Training

CSU Learn training as per the established Youth Protection Training Matrix is required. Training shall be completed annually or before program staff and volunteers begin working with youth. All training shall be documented and tracked by Risk Management. If an individual does not have access to CSU Learn, then please contact the Risk Management department.

Child Abuse and Neglect Reporting Act

Policies and Procedures for California's Child Abuse and Neglect Reporting Act (CANRA)

On July 21, 2017, amendments to the California Child Abuse and Neglect Reporting Act (CANRA) came into effect. As a result, the CSU Chancellor's Office has released the revised Executive Order 1083, “Mandatory Reporting of Child Abuse and Neglect,” to provide direction on the implementation of CANRA.

CANRA sets forth legal obligations of persons who are “mandated reporters” of child abuse or neglect. For purposes of this policy, all CSU employees are designated mandated reporters. As a designated mandated reporter, employees are required to report suspected child abuse or neglect in their professional capacity or within the scope of one's employment in which they observe or have knowledge of a person, under the age of 18 years, whom they know or reasonably suspect has been the victim of child abuse or neglect.

Employees must report suspected child abuse or neglect immediately or as soon as practically possible by contacting the University Police Department. Employees must also file a report (SS 8572) within 36 hours with University Police. In addition, all CSU employees are now required to sign an acknowledgment form, which states the employee knows his/her legal reporting obligations and the need to comply with this law.

Contacts:

The Office for Equal Opportunity or Title IX Coordinator can assist employees with any questions regarding their mandated reporting duties and completing the incident form. OEO can be reached at equalopportunity@csus.edu or 916-278-5770.

University Police Department: Phone: (916) 278-6000; police@csus.edu

If you are reporting suspected child abuse or neglect regarding children in another county please contact that county's child protective services agency: California County Emergency Response Child Abuse Reporting Telephone Numbers.

Third-Party or Co-sponsored Programs

Third-party sponsors of youth programs taking place on a property, operated or controlled by the University are responsible for registering the program by completing the Minors on Campus-Program or Activity Registration, procuring and reviewing background checks, and conducting training consistent with CSUS Risk Management requirements. Our campus does not provide online training for outside third-party vendors, but vendors may review the “Your Guide to Working with Minors.”

All outside third-party organizations must carry the University Required Insurance Coverage, including Abuse and Molestation Liability Insurance written on an “occurrence” basis.

Mandatory Background Checks

Human Resources administers background checks for CSU staff and volunteers in accordance with CSU Technical Letter HR 2017-17. Program Directors are responsible for identifying and documenting all youth program staff and volunteers, and ensuring they pass a background check before the program start date. Risk Management will determine the eligibility of staff and volunteers for participation in youth programs, with appropriate consultation from Human Resources. Note: Our office does not require the details of a background check.

Required Resources

Your Guide to Working with Minors

Minors on Campus - Program or Activity Registration Form

Background Check Policy (HR 2017-17)

Sac State Youth Protection Program Code of Conduct

CSUS Youth Protection Training Matrix (CSU Learn in My Sac State)

Laws, Codes, and Policies

Youth Protection for Children Under 18 - Sacramento State Policy # 13764066

It is the policy of California State University, Sacramento (Sacramento State) to mandate the safety, protection, and well-being of all members of the campus community and visiting members of the public, including Youth on campus. Sacramento State has zero tolerance for the abuse or mistreatment of minors (hereinafter referred to as “Youth”). https://sacramentostate.policystat.com/policy/13764066/latest/

---

Assembly Bill No. 506

Requires administrators, employees, and regular volunteers of youth service organizations to Complete training in child abuse and neglect identification and reporting. Undergo a background check to identify and exclude any persons with a history of child abuse.
https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202120220AB506

---

Assembly Bill 218

Extends the statute to file for damages and expands the definition of childhood sexual abuse. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200AB218

---

EDUCATION CODE - EDC 10911.5.

(a) Commencing with January 1, 1993, every public recreation program employer shall require each employee having direct contact with minors to immediately submit, or in the case of a new employee, to submit on or before the first day of his or her employment, one set of fingerprints to the Department of Justice. This requirement is a condition of employment. https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=10911.5.&lawCode=EDC

Other Resources

Release of Liability Waiver, Field Trip Student - January 2011

Sac State: Photography, Visual Image and Concept Ideas Release Form-Minor

Contact Our Office

For more information or questions regarding the Youth Protection Program contact Nayeli Gonzalez, Youth Protection Analyst via email or phone: n.parra@csus.edu (916) 278-4629.