California State University, Sacramento

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Academic Technology & Classrooms Information Resources & Technology

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Laptop Checkout

To support technology access for Faculty, Staff, and Students, IRT and campus partners offer a short and long-term Laptop Checkout Program on a first-come, first-served basis.

What's Available?


We offer limited quantities of pre-loaded laptops with current technology and course software. Each device also receives automatic security patching.

Short-Term Checkout

Checkout Guidelines

graphic: university union laptop checkout

Laptops/devices are available for short-term (4-hour maximum) on-campus use only for currently enrolled undergraduate and graduate students who are in good standing (no fines or suspensions). You'll need to present a valid Sac State One Card.

Stop by to check out a laptop at the following locations:

If you require a longer duration or off-campus use, we offer Long-Term Checkout options below.

Long-Term Checkout

Checkout Guidelines

graphic: airc illustrated

  • IRT provides laptops for temporary long-term on and off-campus use.

  • New and Continuing Faculty, Staff, and Students who need a laptop for Fall 2022 and beyond are eligible. The checkout window is automatically extended without needing to re-apply.

  • One (1) laptop can be checked out through the end of a semester. However, whenever you're finished using the device, please follow the return instructions to return it as soon as possible to help your fellow Hornets.

  • Laptops require authentication with your Sac State account username and password and are to be used for coursework, teaching, or business purposes.

How to Request a Laptop

Faculty & Staff

Please send an email from your Sac State account to your college/division/department IT Consultant (ITC) and include:

  • Item(s) requested, first and last name, email address, phone number


Using your Sac State email account, send a message to a Faculty or Staff member and ask them to send a request on your behalf to The request must come from their own Sac State email account and include all of the following information in order to be processed:

  • Item(s) requested, student's first and last name, and student's email address.

Laptop Pick-Up & Returns

Short-Term Checkout

Pick-up & Returns

Visit the University Library or the University Union Relaxation Station to check out a 4-hour laptop loaner.

You'll need to return it where you checked it out - please do not return it to the IRT Service Desk in AIRC 2005.

Long-Term Checkout

Pick-up & Returns

Once your laptop request is approved (you'll receive a confirmation email to your Sac State account) or needs to be returned, visit the IRT Service Desk to pickup (or return) during open hours.

Lost, Damaged, or Stolen Equipment


Contact the IRT Service Desk team at to complete the paperwork on your behalf.


Please refer to Property Management’s Lost, Missing, Stolen or Destroyed Property & Equipment procedures.