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CARS Information Tables

Use the links below to navigate down the page to the appropriate section:

Or find additional information about CARS Requesters and Roles.

Designated Department CMS and CFS Requesters (CARS)

Last Updated: June 21st, 2023.

Department Name Dept ID Division/College Name Phone Override
Academic Advising 66300 Student Affairs Dena  Lemus 916/278-7777  
Academic Advising 66300 Student Affairs Wyler  Yang 916/278-1000  
Academic Advising 66300 Student Affairs My  Sayamnath 916/278-2575  
Accounting Services 47800 Administration & Business Affairs Jennifer S Barrett 916/278-6019  
Accounting Services 47800 Administration & Business Affairs LaVerne  Simmons-Barnett 916/278-7009  
Air Force ROTC 10700 Academic Affairs Catherine M Davis 916/278-7315 X
Anthropology 37400 College of SS&IS Ana R Gutierrez 916/278-6452  
ARMY ROTC 12000 Academic Affairs Amber  Griffith 916/278-2635 X
Art 17500 College of Arts & Letters Jolie M Roberts 916/278-6166  
Athletics HR 68304 President's Office Tasheena Rae Bettencourt 916/278-4550 X
Athletics IT 68305 President's Office Tony  Chen 916/278-4182  
Audit and Consulting Services 48300 Administration & Business Affairs Cheri  Acton 916/278-7968 X
Biological Sciences 32500 College of NS&M Nancy A Angell 916/278-6539  
Budget Planning & Admin 47900 Administration & Business Affairs Carly  Yates 916/278-7455  
Budget Planning & Admin 47900 Administration & Business Affairs Lauren E Garrett 916/278-7458  
Budget Planning & Admin 47900 Administration & Business Affairs Diana  Lynch 916/278-7259  
Business and Admin Svcs 49000 Administration & Business Affairs Yavette J Hayward 916/278-5433 X
Career Center 61600 Student Affairs Melissa J Repa 916/278-6231 X
Career Center 61600 Student Affairs Stephanie  Francis 916/278-6231 X
Career Center 61600 Student Affairs Michelle N Okada 916/278-7205  
Career Center 61600 Student Affairs Vicky  Tan 916/278-6231  
CCE-EDP-Extrnl Degree Prog 90000 College of Continuing Education Suzi  Byrd 916/278-4433  
CCE-Financial Services 91400 College of Continuing Education Felice  Dinsfriend 916/278-5901 X
CCE-Financial Services 91400 College of Continuing Education Arlene S Alforque-Hernandez 916/278-5988  
CCE-SS-Summer Session 90200 College of Continuing Education Emelina  Logan 916/278-7770 X
Center for Calif Studies 56200 President's Office Sandra  Bernard 916/278-6906 X
Civil Engineering 22800 College of Engineering & Computer Science Ashley N Mihok 916/278-6982  
COB AD-Faculty Support 20200 College of Business Administration Jeannie  Hansen 916/278-5577  
COB AD-Faculty Support 20200 College of Business Administration Angela  Park Girouard 916/278-7274  
COB Dean 21200 College of Business Administration Cyndy  LaFitte 916/278-7811 X
Coll of A&L Deans Ofc 15700 College of Arts & Letters Joseph E Gallegos 916/278-4998 X
Coll of A&L Deans Ofc 15700 College of Arts & Letters Michele R Vesely 916/278-5149  
Coll of E&CS Deans Office 23500 College of Engineering & Computer Science Suzy  Abshire 916/278-6830 X
Coll of Educ Deans Ofc 26200 College of Education Pia L Wong 916/278-4978  
Coll of H&HS Deans Office 28100 College of Health & Human Services Christine M Kellermann 916/278-4315 X
Coll of H&HS Deans Office 28100 College of Health & Human Services Heather  Crummett 916/278-7929 X
Coll of NSM Deans Ofc 31500 College of NS&M Michelle  Williams 916/278-6146 X
Coll of SSIS Deans Ofc 39200 College of SS&IS Marsha A Robinson 916/278-6504 X
Coll of SSIS Deans Ofc 39200 College of SS&IS Aaron D Eichenberger 916/278-6504 X
Coll of SSIS Deans Ofc 39200 College of SS&IS Anne  Montgomery 916/278-3678  
Coll of SSIS Deans Ofc 39200 College of SS&IS Heather M Mummaw 916/278-6504  
College of Engr & Comp Sci 22200 College of Engineering & Computer Science Lynne  Koropp 916/278-3547  
College of NS&M 30500 College of NS&M Laura M Emerson 916/278-4655 X
Comm Sciences & Disorders 27900 College of Health & Human Services David L Gleason 916/278-4661 X
Communication Studies 15200 College of Arts & Letters Katrina N Roose 916/278-7863  
Construction Management 23400 College of Engineering & Computer Science Anyssa  Lumbert 916/278-6616  
CSU Student Success Network 57300 College of SS&IS Dylan L Lohmeyer 916/278-3888  
Ctr for Sci and Math Success 31504 College of NS&M Mary S Madamba 916/278-2789 X
Dept of Design 16900 College of Arts & Letters Mystique  Horton 916/278-3962  
Dept of Theatre and Dance 16800 College of Arts & Letters Drea M. Guianan 916/278-6368  
Doctorate of Physical Therapy 28200 College of Health & Human Services Melissa Michele Timpson 916/278-7246  
Economics 37700 College of SS&IS Sharon  Jordan 916/278-6975  
English 15100 College of Arts & Letters Shaun M. Kirby 916/278-5745  
Environmental Studies 37800 College of SS&IS Donna  Leiva 916/278-6620  
Faculty Advancement 10200 Academic Affairs Phillip  Booth 916/278-2913  
Faculty Advancement 10200 Academic Affairs Carol  Wang 916/278-5333  
Faculty Senate 59200 Academic Affairs Kathy  Honeychurch 916/278-6847  
Family Consumer Science 38000 College of SS&IS Heather M Rogers 916/278-7535 X
Financial Services 47700 Administration & Business Affairs Jeanne  Brewster 916/278-5992 X
History 15500 College of Arts & Letters Vicenza M Weeks 916/278-5632  
HR Central 58400 Administration & Business Affairs Deborah  Ceryes 916/278-6058 X
HR Employee Services 48000 Administration & Business Affairs Matthew  Kurtz 916/278-5579 X
Hsg-Administration 70700 Student Affairs Jana  Boehl 916/278-6158  
Humanities 15400 College of Arts & Letters Shelly E Bingel 916/278-6444  
Inclusive Excellence 46900 OFFICE OF INCLUSIVE EXCELLENCE Kimberly  Donaville-Davis 916/278-4796  
Inst Research Effective Plng 11800 President's Office Shivakumar  Pillai 916/278-2693 X
Int Programs and Global Engage 10900 Academic Affairs Aileen L Dy 916/278-6686 X
IRT Desktop Services 42606 Information Resources & Technology Teresa M Palmer 916/278-2825 X
IRT Enterprise Rsrc Planning 42605 Information Resources & Technology Marc  Fox 916/278-6947  
IRT Identity Management 43605 Information Resources & Technology Ian  Watts-Willis 916/278-4260  
IRT Information Security 43600 Information Resources & Technology Jim  Younkin 916/278-6862 X
IRT Information Security 43600 Information Resources & Technology Brad  Grebitus 916/278-6764 X
IRT Information Security 43600 Information Resources & Technology Jagan  Pandarinathan 916/278-7534 X
IRT Reporting 43606 Information Resources & Technology Jeanie  Krieger 916/278-7451  
IRT Service Desk 42603 Information Resources & Technology Sean  Walsh 916/278-2267 X
IRT Service Desk 42603 Information Resources & Technology Long  Lim 916/278-4987 X
IRT Service Desk 42603 Information Resources & Technology Jeremiah Mark Tsering 916/278-1997 X
IRT Service Desk 42603 Information Resources & Technology Dustin  Harmon 916/278-5093 X
IRT Service Desk 42603 Information Resources & Technology Lori  Phillips 916/278-2257  
IRT VP-Administration 42300 Information Resources & Technology Charlene M McKoy 916/278-3701  
Learning and Development 58500 Administration & Business Affairs Christine N Hall 916/278-2845  
Mathematics 34200 College of NS&M Dawn M Giovannoni 916/278-5639  
Music 19000 College of Arts & Letters Katy M Hardeay 916/278-5191  
New Student Orientation 66301 Student Affairs Angela  Clay-parker 916/278-4794 X
Nursing 29800 College of Health & Human Services Teri Lyn  Fretz 916/278-6714  
Office of the President 46700 President's Office Nikki B Khamsouksay 916/278-7737 X
Office of the Univ Registrar 63800 Student Affairs Candace  Bridge 916/278-1753  
Peer and Academic Resource Ctr 66400 Academic Affairs Lori J Lum 916/278-6010  
Philosophy 15300 College of Arts & Letters Amy L Trimmer 916/278-6424  
Physics & Astronomy 34900 College of NS&M Heidi  Yamazaki 916/278-6518  
Political Science 38300 College of SS&IS Erika Nicole Cessna 916/278-7696 X
Psychology 38600 College of SS&IS Pat  Hughes 916/278-6255  
Public Health 29300 College of Health & Human Services Andrew  Haff 916/278-6441  
Recreation, Parks & Tourism 27700 College of Health & Human Services Krystle Lynn Peay 916/278-3866  
Risk Management Services 52700 Administration & Business Affairs Susan A Colley-Monk 916/278-6456  
Risk Management Services 52700 Administration & Business Affairs Yvanne Marie Bolano 916/278-6119  
SA Information Technology 62600 Student Affairs Ruby E Espinoza 916/278-7817  
SASEEP 65900 Student Affairs Anne  Cheng 916/278-7820  
Science Ed Equity 36300 College of NS&M Richard M Aguirre 916/278-5806 X
SHS-Administration 73200 Student Affairs Katherine  Ledesma 916/278-6049  
Sociology 40900 College of SS&IS Millicent N Ballesteros 916/278-6522 X
Space Management 53100 Administration & Business Affairs Emily Markel Parmelee 916/278-6507  
Student Academic Success 11900 Academic Affairs Mario G Gutierrez 916/278-3625  
Student Affairs Administration 62100 Student Affairs Angela C Arnold 916/278-4931 X
Student Affairs Administration 62100 Student Affairs Shannon  Ainger 916/278-4362 X
Student Affairs Administration 62100 Student Affairs Karyl  Burwell 916/278-4357 X
Student Affairs Administration 62100 Student Affairs Mariam  Abbas 916/278-5826 X
Student Affairs Administration 62100 Student Affairs Amy  Brown 916/278-2223 X
Student Affairs Administration 62100 Student Affairs Mia  Anghel 916/278-4360  
Student Affairs Administration 62100 Student Affairs Karina  Garcia-Solorio 916/278-6548  
Student Affairs-Enrollment 60401 Student Affairs Enzo  Vernone 916/278-3696 X
Student Affairs-Enrollment 60401 Student Affairs Kristine  Novak 916/278-5775  
Student Engage & Success Admin 62200 Student Affairs Jodi L Shultz 916/278-6060  
Student Orgs & Leadership 60900 Student Affairs Aleia  Luster 916/278-6595  
Student Success Initiatives 47600 President's Office Rheena K Munoz 916/278-8753 X
Svcs to Stud w/Disab 67600 Student Affairs Shannon Noel Brown 916/278-6955  
Teaching Credentials 25700 College of Education Linda C Lugea 916/278-4607  
University Advancement 75600 University Advancement Tatiana B. Azad 916/278-2569 X
University Library 41600 University Library Maria  Ramirez 916/278-5954 X
University Library 41600 University Library Brittney M Wheaton 916/278-6467 X
University Library 41600 University Library Bin  Zhang 916/278-5664  
Veteran's Success Center 60402 Student Affairs Mario R Garza 916/278-6733 X
Vice President for Admin 45000 Administration & Business Affairs Margaret  Hwang 916/278-2537 X
Vice President for Admin 45000 Administration & Business Affairs Sagan  Bachtold 916/278-6312 X
VP for Acad Affairs 10000 Academic Affairs Leigh  Barber 916/278-6331 X
VP for Acad Affairs 10000 Academic Affairs Robyn M Pitts 916/278-6331 X
Women's and Gender Studies 38900 College of SS&IS Lora  Bowler 916/278-6817  
World Languages - LIteratures 15000 College of Arts & Letters Valeria Justine Herrera 916/278-6333  

Low Risk Role Descriptions

The following roles are considered "low risk" by the Information Security Office and are used by non-subject matter experts and subject-matter experts alike for daily operational tasks.

HR Roles

Role Available Functionality Codes
Hire Temporary Faculty Entry Enter part-time faculty contracts and process YRO appointments. SAC_TEMP_FACULTY_DEPT_USER
/TFE
Hire Temporary Faculty Reports Reports and queries associated with part-time temporary faculty hiring and YRO appointments. SAC_RPTTF
/TFR
Hire Student Assistants Entry Functionality to hire Student Assistants. SAC_STDHIRE_DEPT_USER
/SAE
Hire Student Assistants Reports Reports and queries associated with Student Assistant appointments, Student employment eligibility verification SAC_RPTSTUD
/SAR
Time Entry For Timekeepers: 1) Enter/edit and 2) view hourly time worked on behalf of employees; 3) enter/edit and 4) view leave usage hours for salaried and non-exempt employees. Includes access to view approved and entered time. SAC_TIME_ENTRY
/TE


Time Approver For Head Timekeeper: 1) Enter/edit, 2) view and 3) approve hourly time worked on behalf of employees; 4) enter/edit, 5) view and 6) approve leave usage hours for salaried and non-exempt employees. Includes access to view approved and entered time. SAC_TIME_APPROVER
/TA
E Timesheet Approver For Timesheet Approvers: 1) view and 2) approve hourly time worked on behalf of employees. Includes access to view approved and entered time. SAC_E_TIMESHEET_APPROVER
/EAPR
Time and Labor Reports Ability to run time and labor reports. SAC_RPTTL
/TLR
Labor Cost Distribution(LCD) Reports Queries that provide actual monthly salary information for employees by individual employee identification number (EMPLID) or by department identification number (DEPTID) and Account. SAC_RPTLCD
/LCD
LCD Dashboard Access to the LCD Dashboard in the CFS system CFSCSU_FS_DWReporting_13
HR Reports Miscellaneous Reports and queries that provide information on employees (e.g. list of employees in the unit by job code, timebase, etc.) SAC_RPTHRALL
/HR Misc

Recruitment Requests Roles (HR)

Role Available Functionality Codes
Department Admin Plus/Recruitment Liaison (CHRS Recruiting) Start job requisitions, initiate offer approval processes, create and manage interview events, assist with Search Committee coordination, move applications among certain Application Statuses. CSURSPUTDeptAdminIII
HR Business Partner Plus/Enhanced Recruitment Liaison (CHRS Recruiting) Same functions as above but with additional visibility. This role is used only for College Analysts involved with Faculty Recruiting. CSURSPUTHRPartnerIII

SA Roles

Role Available functionality Codes
Admissions & Records Inquiry  Inquiry only access to student records data that includes students' career & term information, test summaries, student grades, unofficial transcripts, admissions status, instructor schedules & class rosters. Provides access to queries. SAC_SA_DEPT_ADMR_INQ/ADMR INQ
Admissions & Records Update Add and/or drop students from classes, override prerequisites and place/release service indicators(holds). Includes access to all functionality associated with Admissions & Records Inquire access. **Please include the Service Indicator Code(s) and Reason(s)** SAC_SA_DEPT_ADMR_UPD
/ADMR UPD
Service Indicators Inquire  Inquiry only access to Service Indicators (holds). SAC_CC_SVCS_INDICATORS
/SRV IND INQ
Service Indicators Update  Place and/or release Service Indicators (holds). **Please include the Service Indicator Code(s) and Reason(s)** SAC_CC_SVCS_INDICATORS
/SRV IND UPD 
Academic Advising Inquire/EAB Access  View advisees' contact information, academic information, unofficial transcript, test scores & transfer credit summary. Access to the EAB advising system. SAC_SA_ADVISOR/ADV INQ
Maintain Schedule of Classes Maintain and/or update the campus class schedule, assign advisors, and run related queries. SAC_SR_CATALOG_SRCH_SUMM_UPDT
SCH CLS UPD
Place or Release Charges Update student accounts, post student transactions, reverse charges and view student's fee details. SAC_SF_DEPT_UPD
/SFSC UPD
Data Warehouse Reporting Run student reports in the Cognos Data Warehouse reporting system.  SAC_DW_SA_NON_CORE
Visitor Parking Entry  Enter visitor parking requests and to review the status of parking requests SAC_VPD_DEPTUSER
/VP
Visitor Parking Approver  Approve visitor parking requests and to review the status of parking requests SAC_VPD_APPROVER
/VP
*Other Roles / Special Instructions Please indicate any additional/special requests(eg: functional lead/subject matter expert access). NA

CFS Roles

Role Available Functionality Codes
Purchase Requisitions Entry Enter purchase requisitions, view status of requisitions & purchase orders. View delegation of authority information to confirm authorized Department IDs. CFSCSU_PO_Requisitions_01
/REQ
Purchase Requisitions Approval Approve purchase requisitions & view delegation of authority information to confirm authorized Department IDs. In the required box enter the list of authorized requesters’ names and/or employee ids. e.g., same as requester, John Smith – 101020201. CFSCSU_PO_Requisitions_02
/APT
Financials Inquiry General inquiry only access to Accounts Payable, Purchasing, Receiving, General Ledger, Chart of Accounts, Delegation of Authority and Report To Information. CFSCSU_EU_FinInquiry_02, CFSCSU_GL_DOAInquiry_01, CFSCSU_AP_VendorInquiry_02
SAC_DART_INQUIRY
/FI
ProCard Statements & Reconciliation Allows cardholder to review and update procurement card transaction chartstrings and enter comments or descriptions. CFSCSU_AP_ProCard_02
/PCE
Reporting Access Access to run, view and print various reports in CFS and the CO Financial Data Warehouse. (Does not include LCD Dashboard access) CFSCSU_PT_Query_Viewer
CFSCSU_FS_DWReporting_01
/RPT
LCD Dashboard Access to the LCD Dashboard in the CFS system CFSCSU_PT_Query_Viewer
CFSCSU_FS_DWReporting_13
/RPT

Delegation of Fiscal Authority (DOA) - Offline Authorizations

  • As of 2/26/2018, DOA has transitioned to the Delegation of Authority and Reports To (DART) application. For more information about this change, please see the DART User Guide.
  • In addition, the Req and OS categories are removed and no longer applicable. Please see the Requisition Privilege documentation information on entering/approving requisitions.

Authorization Description
TVL – Travel Approval authority to approve offline (e.g. paper) travel requisitions/expense claims.
DP/PPO - Direct Payment Requests/Petty Cash Disbursements/Paper Purchase Orders Authorized to approve petty cash disbursements, direct payment requests (DPR) and offline (e.g. paper) requisitions/purchase orders (PPO), including amendments. This does not apply to electronic purchase orders.
ET - Expenditure Transfers Authorized to submit expenditure transfers.
BT - Budget Transfers Authorized to submit budget transfers.
PC - Procurement Card Authorized to approve monthly statements of procurement card holders and request procurement card issuance. Authorized to designate and/or change monthly statement approving official.
OTH - Reprographics Authorized to submit reprographics orders.

High Risk Roles

The following roles are considered "high risk" by the Information Security Office and for use only by staff in certain non-academic departments and/or subject-matter experts(e.g. Financial Aid, Human Resouces, Registrar's Office, etc.). Access requests to these roles must be reviewed by the subject matter experts and approved by the data owners. Authorized users may click on the links below to view the available roles.

Check Status/Search for a Request

  1. On top right panel, in the second drop-down menu (under the OnBase logo and Document option), select “Document Retrieval” if it is not already selected by default.
  2. Under Document Types, select “IS - CARS - CMS Request.”
    • Employee ID of the requesting individual.
    • First Name/Middle Name/Last Name: Name of the person requesting individual.
    • Email: Email of the requesting individual.
    • Request #: The CARS request number, entered as a four digit number (i.e. 1234). Use any of the following search fields to locate your request:

You can use a combination of fields or individual fields. When ready, simply hit Enter on your keyboard.

  1. The request number, with the requester's ID and name, will be displayed in the search results at the top of the window under “Documents.” Double-click on the request.
  2. Find the Status field on the right hand side of the form, under the User Identification/Status section. The field will display one of the following in the Status Name column below.

General processing times: (For approvals and implementation)

  • 4 days - Total time for approvals and implementation for a low risk access request for either one or all of student administration, finance, human resources and/or Delegation of Fiscal Authority setup.
  • Up to 2 weeks – Total time for approvals and implementation for a high risk access request for either one or all of student administration, finance, human resources.
Status Name Pending Action Current SLA in Days, Reminders Future SLA in Days/Reminders
Supervisor Approval Waiting for approval from immediate supervisor 3 2, Everyday
Program Center Approval Waiting for final approval from Dean or Vice President NA 2, weekly group email
CFS Approval If high risk finance access is requested - Waiting for approval from University Controller 3 2
SA Approval If high risk finance access is requested - Waiting for approval from University Registrar 10 5
HR Approval If high risk finance access is requested - Waiting for approval from Vice President of HR 3 2
Duo MF Enrollment Request is being checked for Duo 2 step verification enrollment 1 Automate
for users that are already enrolled, this step will be skipped

Implementation Waiting for final implementation 2 1
HR POI Processing Waiting for HR to process POI entry – for users that are not Sac State employees 5 2
DOA Implementation Waiting for Financial Services to setup Delegation of Fiscal Authority 2 2
Complete Request was implemented as requested NA NA
Denied Request was denied and closed without implementing NA NA
Archived Request was automatically closed because supervisor did not take action for 30+ days NA NA

View and Approve/Deny Requests

Supervisor/Manager Approvals

  1. In the upper left of your browser window, click “Document” and select “Workflow.”
  2. This launches the Workflow window listing the request queues that you are approved to view.
  3. Click the + icon to the left of the “ISO1 Cars Request Approval” to expand the queue list.
  4. Click on the “ISO1 Cars Supervisor/Manager Approval” queue to view pending requests. Pending requests for approval/denial will be listed on the right pane.
  5. In the upper right pane, select the request number that you want to review, approve, or deny.
  6. Based on the request information, click either the Approve or Deny & Close options:
    • Approve: Selecting this button stamps an e-signature (your SacLink user ID and date) to the Approval Section of the form. This executes a workflow action, and routes the request to the Program Center Dean or Vice President for review and approval/denial.
    • Deny: Click deny and do not sign the form. This will close the request and email the user indicating that the request was denied.
  7. Exit from CARS by clicking on the green arrow in the top left pane (below the OnBase logo). Then click on the door icon to log out and exit.