California State University, Sacramento

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Laptop & Equipment Checkout

To continue supporting remote and on-campus teaching, learning, and working, the Laptop Checkout & Equipment Program will offer both short-term and long-term checkout of laptops and equipment to current Sac State Faculty, Staff, and Students on a first-come, first-served basis.

What's Available?


We offer limited quantities of the following:

  • Pre-loaded laptops offer current technology and course software. Laptops are automatically updated with weekly software patches to ensure device security - look for the pop-up every Thursday.
  • Web cams, headphones/headsets, and document cameras.
  • Cellular hotspots for a limited time.

Short-Term Checkout

Checkout Guidelines

graphic: university union laptop checkout

Laptops/devices are available for short-term (4-hour maximum) on-campus use only for currently enrolled undergraduate and graduate students who are in good standing (no fines or suspensions). You'll need to present a valid Sac State One Card.

Stop by to check out a laptop at the following locations:

If you require a longer duration or off-campus use, we offer Long-Term Checkout options below.


hotspot-collage-1.pngTo help the Hornet Family stay connected for off-campus teaching, learning, and business needs, we are offering a limited time, first-come, first-served request process to check out a cellular hotspot device, which also includes service managed through CARES/HEERF funding.

Funding ends in January 2022, but until then, employees and students can participate within the following timelines:


  • Hotspots are available for loan/continued checkout through Feb 7, 2022
  • To request a hotspot, please send an email from your Sac State account to and include: first/last name, email address, and phone number.
  • Device service will be disconnected Feb 12, 2022, and devices must be returned to the IRT Service Desk before March 3, 2022.


  • Hotspots are available for loan/continued checkout through May 27, 2022.
  • To request a hotspot, please ask a faculty or staff member to send a request on your behalf to and have them include: student first/last name and email address.
  • The Hotspot program is scheduled to end May 31, 2022, and devices must be returned to the IRT Service Desk before June 15, 2022.

Note: After February 11, some checked out devices will need to be exchanged for updated devices to maintain service. We will contact you if your device is part of this update.

Long-Term Checkout

Checkout Guidelines

graphic: airc illustrated

  • IRT is providing laptops for temporary long-term on and off-campus use.

  • Continuing Faculty, Staff, and Students who need devices/equipment for teaching/learning/working for the Fall 2021 semester may continue to do so through May 2022. The checkout window is automatically extended without needing to re-apply.

  • Devices and available accessories must be requested formally and provided on a first-come, first-served basis.

  • One (1) laptop/device can be checked out through the end of a semester. However, whenever you're finished using the device, please follow the return instructions to return it as soon as possible to help your fellow Hornets.

  • Laptops/devices require authentication with your SacLink username and password and are to be used for coursework, teaching, or business purposes.

How to Request a Laptop

Faculty & Staff

Please send an email from your Sac State account to and include:

  • Item(s) requested, first and last name, email address, phone number


Using your Sac State email account, send a message to a Faculty or Staff member and ask them to send a request on your behalf to The request must come from their own Sac State email account and include all of the following information in order to be processed:

  • Item(s) requested, student's first and last name, and student's email address.

Equipment Pick-Up & Returns

Short-Term Checkout

Pick-up & Returns

Visit the University Library or the University Union Relaxation Station to check out a 4-hour laptop loaner.

You'll need to return it where you checked it out - please do not return it to the IRT Service Desk in AIRC 2005.

Long-Term Checkout

Pick-up New Device/Equipment

Once your device/equipment request is approved (you'll receive an email to your Sac State account confirming this), visit the IRT Service Desk Team to pick up your long-term loaner during the following hours:

  • AIRC 2005: Monday - Friday (8:00 a.m. - 5:00 p.m.)

Or if you're unable to make it to campus, let us know by replying to the confirmation email, and we can help arrange a shipping option.

Just Need to Return?

If you no longer need your loaned device/equipment (you were able to purchase your own, or have made other arrangements), we're offering no-appointment drop-off returns to AIRC 2005 Monday - Friday 8:00 a.m. - 5:00 p.m.

If you're unable to make a return on campus, please email or call us at 916-278-7337 to discuss alternatives. Thank you!

Lost, Damaged, or Stolen Equipment


If a laptop/device is damaged, lost, stolen or not returned while checked out in your name, you'll be required to reimburse Sacramento State for the cost of repairing or replacing the laptop/device. If the laptop/device is lost or stolen, you will be charged a minimum replacement fee of $2,000. If it is damaged, you’re responsible for any repair costs. Please refer to the Loan Agreement and Use Policy for the conditions of use.


Please refer to Property Management’s Lost, Missing, Stolen or Destroyed Property & Equipment procedures.