Records & Registration

For more information to change your grade basis please visit the Change Your Grade Basis for the Spring 2020 page.

Faculty and Staff? You can access the Faculty & Staff Forms through the OnBase Portal.

Area	Form Name
Transcript	Mail-In Transcript Request Form
Graduation and Degree Evaluation	Bachelor's Graduation Checklist
	Bachelor's Degree Date Change
	Diploma/Certificate Request Form
	General Education/Graduation Requirement Petition Access the OnBase Portal
	Graduation and Degree Evaluation
	Major Course Substitution Access the OnBase Portal
	Minor Course Substitution Access the OnBase Portal
	Transfer Course Equivalency Access the OnBase Portal
Registration	Student Verification Request
	Course Add/Drop Petition Access the OnBase Portal
	Repeat Grade Replacement Petition (Undergraduate students) Access the OnBase Portal
	Repeat Exception Petition
	Semester Withdrawal form Access the OnBase Portal
	Petition for Exception to the Undergraduate Withdrawal Policy
	Credit By Examination Petition
	Petition for Optional CR/NC Grading (Undergraduate Students) Access the OnBase Portal
	Leave of Absence Petition
	Excess Unit Petition – Undergrad (not available)
	Excess Unit Petition – Graduating Seniors (not available)
	Excess Unit Petition – PBAC (not available)
	Excess Unit Petition – Second Bachelors (not available)
Records	Name or SSN Change (Must be done in person with photo ID/SSN card)
	Change of Phone Number, Address, or Email
	Change of Major The PDF Declaration/Change of Major forms will be accepted by the Registrar’s Office through May 30, 2021. Staff, faculty, and major advisors are encouraged to use the new e-form for the fastest routing and processing time.
	Change of Minor The PDF Declaration/Change of Minor forms will be accepted by the Registrar’s Office through May 30, 2021. Staff, faculty, and major advisors are encouraged to use the new e-form for the fastest routing and processing time.
	Deletion of Major/Minor Access the OnBase Portal
	Academic Standards Committee - Special Consideration Petition
	First Semester "WU" Grade Deletion Petition

FERPA

Form Name
FERPA - Student Consent Form for Third Party and/or Parent
FERPA - Certification of Financial Dependency
FERPA - Student Consent Cover Letter
FERPA - Verification of Identification Deceased Form
FERPA - Verification of Identification Deceased Cover Letter
FERPA - Prevent Disclosure Form

Financial Aid

Several of the forms listed below can be submitted via the Financial Aid Document Upload Page

Financial Aid Document Upload Page

Area	Financial Aid Forms	Form Processes (Instructions)
Loan Documents	2020-2021 Parent Direct PLUS Loan Request Form 2021-2022 Parent Direct PLUS Loan Request Form	Parent Direct PLUS Loan Request Process
	2020-2021 Graduate / Professional Direct PLUS Loan Request Form 2021-2022 Graduate / Professional Direct PLUS Loan Request Form	Graduate / Professional Direct PLUS Loan Request Process
Parent Documents	2020-2021 Parent Asset Information 2021-2022 Parent Asset Information	Parent Asset Information Form Process
	2020-2021 Parent Household Size and Number in College Verification 2021-2022 Parent Household Size and Number in College Verification	Parent Household Size and Number in College Verification Process
	2020-2021 Parent(s) Income Verification 2021-2022 Parent(s) Income Verification	Parent(s) Income Verification Process
	2020-2021 Parent Marital Status Verification 2021-2022 Parent Marital Status Verification	Parent Marital Status Verification Process
	2020-2021 Parent Means of Support Verification 2021-2022 Parent Means of Support Verification	Parent Means of Support Verification Process
	2020-2021 Parent Tax Transcript Cover Sheet 2021-2022 Parent Tax Transcript Cover Sheet	Parent Tax Transcript Cover Sheet Process
	2020-2021 Parent Amended Tax (1040x) Return Transcript Cover Sheet 2021-2022 Parent Amended Tax (1040x) Return Transcript Cover Sheet	Parent Amended Tax (1040x) Return Transcript Cover Sheet Process
	2020-2021 Parent Verification of Non-Filing Letter 2021-2022 Parent Verification of Non-Filing Letter	Parent Verification of Non-Filing Letter Process
Student Documents	2020-2021 Change in Aid Form (e-form) 2021-2022 Change in Aid Form (e-form)	Change in Aid Form (e-form) Process
	2020-2021 College of Continuing Education (CCE) Information Request (e-form) 2021-2022 College of Continuing Education (CCE) Information Request (e-form)	College of Continuing Education (CCE) Information Request (e-form) Process
	2020-2021 Identity and Statement of Educational Purpose 2021-2022 Identity and Statement of Educational Purpose (e-form)	No Process Available
	2020-2021 Unaccompanied Youth Form 2021-2022 Unaccompanied Youth Form	Unaccompanied Youth Form Process
	2020-2021 Unclassified Graduate Questionnaire Form 2021-2022 Unclassified Graduate Questionnaire Form	Unclassified Graduate Questionnaire Form Process
	2020-2021 Student Tax Transcript Cover Sheet 2021-2022 Student Tax Transcript Cover Sheet	Student Tax Transcript Cover Sheet Process
	2020-2021 Student Amended Tax (1040x) Return Transcript Cover Sheet 2021-2022 Student Amended Tax (1040x) Return Transcript Cover Sheet	Student Amended Tax (1040x) Return Transcript Cover Sheet Process
	2020-2021 Student Verification of Non-Filing Letter 2021-2022 Student Verification Of Non-Filing Letter	Student Verification of Non-Filing Letter Process
	2020-2021 Spouse Tax Transcript Cover Sheet 2021-2022 Spouse Tax Transcript Cover Sheet	No Process Available
	2020-2021 Spouse Amended Tax (1040x) Return Cover Sheet 2021-2022 Spouse Amended Tax (1040x) Return Cover Sheet	No Process Available
	2020-2021 Spouse Verification of Non-Filing Letter 2021-2022 Spouse Verification Of Non-Filing Letter	Spouse Verification of Non-Filing Letter Process
Federal Work-Study	2020 - 2021 Federal Work-Study Request (e-form)	Federal Work-Study Request (e-form) Process
	2020-2021 Federal Work-Study Student Employee Hiring Instructions	No Process Available
Appeals	2020-2021 Budget Increase Appeal (e-form)	Budget Increase Appeal (e-form) Process
	2020-2021 Official Academic Plan - Satisfactory Academic Progress Appeal	Official Academic Plan - Satisfactory Academic Progress Appeal Process
	2020-2021 Cumulative Unit Academic Plan	Cumulative Unit Academic Plan Process
	2020-2021 Loss of Income for Parent (Dependent Student)	Loss of Income for Parent (Dependent Student) Process
	2020-2021 Loss of Income for Student/Spouse (e-form)	Loss of Income for Student/Spouse (e-form) Process
	2020-2021 Loss of Income Documentation Request Form	Loss of Income Documentation Request Form Process
Other Forms	2020-2021 IRS 4506-T - Order Tax Return Transcript	No Process Available
	2020-2021 IRS 4506-T - Order Verification of Non-Filing	IRS 4506-T - Order Verification of Non-Filing Process
	2020-2021 IRS 4506-T - Order W2	No Process Available
	2020-2021 Consortium Agreement	Consortium Agreement Process
	2020-2021 Financial Aid Verification 2021-2022 Financial Aid Verification	Financial Aid Verification Process

Student Services Document Upload

Document upload issues? If you are experiencing issues uploading your financial documents through your Student Center – check to make sure you are using a compatible browser such as Chrome, Mozilla Firefox, or Internet Explorer. Email attachments are not acceptable for document submission. To upload Financial Aid documents, please use the Financial Aid Document Upload Page.

• Admissions
  • ADT Documents
  • Visitor/Concurrent Enrollment
• Crisis Assistance & Resource Education Support (CARES)
  • Supporting Documentation
• Student Services with Disabilities (SSWD)
  • Accommodations
  • Medical Documentation
• Veterans Success Center (VSC)
  • Academic Support Document
  • Cal Vet Fee Waiver
  • Certificate of Eligibility
  • DD-214

Document Upload Tool

Note: To upload Financial Aid documents, please use the Financial Aid Document Upload Page.