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Office of Graduate Studies Academic Affairs

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ASE Hiring Information for Faculty & Staff


TIP: Download the open fillable form onto your computer. Make sure to save the form BEFORE filling it out. Save the completed forms as an individual document for each student, which can be reused in the future.

Hiring Forms

Effective June 15, 2021

The ASE-PTF (Academic Student Employee - Personnel Transaction Form) will now be submitted through OnBase for the hiring of Unit 11/Academic Student Employees:

  • ISA - Instructional Student Assistants
  • GA - Graduate Assistants
  • TA - Teaching Assistants

Additional Two (2) Hiring Forms

Hiring departments / programs / colleges will still need to continue submitting the following completed and signed hiring forms by attaching them to the OnBase ASE-PTF:

  1. ASE/Unit 11 Application (student completes & submits to hiring department/program)
    - ISA Application
    - GA / TA Application
  2. ASE Position Description Breakdown Form (percentages) - NOTE: Please do not substitute this form with a job posting form. Select a form by position.

The Office of Graduate Studies will no longer accept paper ASE-PTFs after June 15, 2021.

ASE-PTF OnBase User Guide – The user guide is a great resource that will walk you through each step of submitting the ASE-PTF and other forms through OnBase.

If you have any questions, please submit them to

General Hiring Information

Pay Raise Information - Spring 2022

Posting ASE/Unit 11 Positions & Forms

COVID - Academic Student Employees / Unit 11 - Email the Office of Graduate Studies to have a Covid-ISA or Covid-GA position posted for your department or college.

  1. Select a form for the position to be posted:

  2. Download & save the fillable PDF form.
  3. Fill out ALL of the requested information on the form and save.
  4. Email the completed PDF to
  5. The information will be reviewed and the position will be posted within 2-3 working days. If there are any questions Graduate Studies will contact the department or program directly
  6. On Going Hiring/Pool Applicants – Departments or program may keep a position posted indefinitely for continuous hiring providing the hours, pay, or any other pertinent information does not change. Check the "Continuously Hiring" box

ASE / Unit 11 Job Listings

If you have any questions, please call or email Diana Duran at x8-2738 /

Notification of Admission Commitment / Unit 11 Positions (Non-Posting):

CSU Human Resources Information

Academic Student Employees Hired by Departments/Programs by Semester