Forms

TIP: Download the open fillable form onto your computer. Make sure to save the form BEFORE filling it out. Save the completed forms as an individual document for each student, which can be reused in the future.

Hiring Forms

Submit the following four (4) forms for each Academic Student Employee (ASE) a department/program hires.

1. ASE/Unit 11 Application (submitted by student to department/program)
   
   • ISA (revised May 2020)
   • GA/TA (revised May 2020)
     
   • ASE/PTF Instructions (revised August 2020)
2. Academic Student Employee (ASE) - Personnel Transaction Form
3. Background Check Worksheet
4. ASE Position Description / Duties / Responsibilities Sheet (Form - 4)
   
   • Teaching Associate (TA) Position
   • Graduate Assistant (GA) Position
   • Instructional Student Assistant (ISA) Position
5. *Optional - Work Status Verification Form (International Students)

International Student Verification

International students must hold either an F1 or J1 visa. Hiring departments / programs will be verifying eligibility with the International Programs & Global Engagement (IPGE) office by submitting a Work Status Verification form to intlprg@csus.edu. The completed form should accompany the completed hiring package.

Other Forms

• ASE Exception Requests
• TA Time Tracking Spreadsheet
• Revision Form
• IRCA Notice

General Hiring Information

• ASE Hiring Process Info Sheet
• Work Status Verification for International Students
• Substitute Teaching Associate (TA) Pool
• FAQs - New UAW Agreement

Posting ASE/Unit 11 Positions & Forms

1. Select one of the ASE position forms below.
2. Download & save the fillable PDF form.
3. Fill out ALL of the requested information on the form and save.
4. Email the completed PDF to durand@csus.edu.
5. The information will be reviewed and the position will be posted within 2-3 working days. If there are any questions Graduate Studies will contact the department or program directly
6. On Going Hiring/Pool Applicants – Departments or program may keep a position posted indefinitely for continuous hiring providing the hours, pay, or any other pertinent information does not change. Check the "Continuously Hiring" box

If you have any questions, please call or email Diana Duran at x8-2738 / durand@csus.edu.

Posting Open Position Forms (updated May 2020):

• Teaching Associate (TA)
• Graduate Assistant (GA)
• Instructional Student Assistant (ISA)

Notification of Admission Commitment / Unit 11 Positions (Non-Posting):

• Teaching Associate (TA) - Not Posted
• Graduate Assistant (GA) - Not Posted

Timelines

• Fall 2020
• Summer 2020
• Spring 2020
• Fall 2019
• Previous Timelines

Classification Descriptions

• Graduate Assistant Classifcation
• Teaching Associate Classification
• Instructional Student Assistant Classification

Time Range/Time Base/Salary Information

• ISA Time Range
• GA/TA Timebase
• CSU Unit 11 Salary Schedule (Pay Information)

CSU Human Resources Information

Relevant CSU Human Resources Technical Letters Concerning Unit 11