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California State University, Sacramento

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Office of Graduate Studies

Academic Affairs

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Faculty and Staff Hiring Information




Hiring Forms

Submit the following four (4) forms for each student you are hiring for an Academic Student Employee (ASE) position, plus ONE (1) full copy of all four forms:

  1. ASE Application
  2. Academic Student Employee (ASE) - Personnel Transaction Form
  3. Background Check Worksheet
  4. ASE Position Description / Duties / Responsibilities Sheet (Form - 4)

Other Forms

Posting Open Positions Online

  1. Select one of the forms below for the position you are wanting to post for your department / program
  2. Fill out ALL of the requested information on the online form
  3. Print a copy of the form for your records BEFORE submitting the form to Graduate Studies.
  4. The information will be reviewed and the position will be posted within 3 - 5 working days. If there are any questions Graduate Studies will contact the department or program directly
  5. Pool Applicants / On Going Hiring – Departments or program may keep a position posted indefinitely for continuous hiring.   Check the ON GOING box. If hours and / or pay are different, please submit a separate form for each position

 Posting Position Announcement Forms (updated April 2017):  

 Notification of Admission Commitment / Unit 11 Positions (Non-Posting):  

If you have any questions, please contact Diana Duran at

CSU Human Resources Information

ASE Exception Requests

Classification Descriptions

Academic Student Employees Hired by Departments/Programs by Semester

Relevant CSU Human Resources Technical Letters Concerning Unit 11

Graduate Assistants

Teaching Associate

Teaching Associate Employment Policy and Classification Standard - HR 2005-30

All Unit 11 Employees

The CSU website for technical letters and other memoranda can be found here: