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Office of Graduate Studies Academic Affairs

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ASE Hiring Information for Faculty & Staff


TIP: Download the open fillable form onto your computer. Make sure to save the form BEFORE filling it out. Save the completed forms as an individual document for each student, which can be reused in the future.

Hiring Forms

Submit the following four (4) forms for each Academic Student Employee (ASE) a department/program hires.

  1. ASE/Unit 11 Application (submitted by student to department/program)
  2. Academic Student Employee (ASE) - Personnel Transaction Form
  3. Background Check Worksheet
  4. ASE Position Description / Duties / Responsibilities Sheet (Form - 4)
  5. *Optional - Work Status Verification Form (International Students)

International Student Verification

International students must hold either an F1 or J1 visa. Hiring departments / programs will be verifying eligibility with the International Programs & Global Engagement (IPGE) office by submitting a Work Status Verification form to The completed form should accompany the completed hiring package.

Other Forms

General Hiring Information

Posting ASE/Unit 11 Positions & Forms

  1. Select one of the ASE position forms below.
  2. Download & save the fillable PDF form.
  3. Fill out ALL of the requested information on the form and save.
  4. Email the completed PDF to
  5. The information will be reviewed and the position will be posted within 2-3 working days. If there are any questions Graduate Studies will contact the department or program directly
  6. On Going Hiring/Pool Applicants – Departments or program may keep a position posted indefinitely for continuous hiring providing the hours, pay, or any other pertinent information does not change. Check the "Continuously Hiring" box
    ASE / Unit 11 Job Listings

If you have any questions, please call or email Diana Duran at x8-2738 /

Posting Open Position Forms (updated May 2020):

Notification of Admission Commitment / Unit 11 Positions (Non-Posting):

CSU Human Resources Information

Academic Student Employees Hired by Departments/Programs by Semester